ADVANCE SHIPMENTS
Advance shipments sent to the GES warehouse must only arrive between July 5, 2023 through August 2, 2023. Advance shipments will be accepted at the warehouse Monday through Friday, 8:00am to 4:30pm. The warehouse is closed 12:00-12:30pm and holidays. The warehouse will be CLOSED in observance of Independence Day on July 4th. Please note that the warehouse will not accept shipments before July 5th.
Advance shipments to the warehouse should be addressed as follows:
c/o GES
Black Hat USA 2023
Exhibiting Company Name & Booth Number
7000 Lindell Road
Las Vegas, NV 89118
USA
DIRECT SHIPMENTS
Deliveries will be accepted according to the Target Floorplan. The Target Floorplan can be found in the Shipping, Drayage & Material Handling section of this website. We will be using a Marshaling Yard to accept deliveries directed on-site. The Marshaling Yard was established to ease congestion and to better utilize the available dock space at the Mandalay Bay Convention Center. Here is a brief description of how it works:
All carriers and vehicles must check-in at the Marshaling Yard at the time that corresponds to their position on the Targeted Freight Floorplan. For example, if you are in the BLUE area, your Marshaling Yard freight check-in time is from 7:00am-2:00pm (example only please check website for official time). This means that your carrier must check-in between those times or they will be assessed an off-target charge by GES. If you are in the BLUE area, your approximate unload time is 8:00am-5:00pm (example only please check website for official time). Labor should not be scheduled before this time, as your freight might not yet be in your booth. For more detailed information, please see “Marshaling Yard & Direct Deliveries Information" in the Shipping, Drayage & Material Handling Section of this website.
All inbound shipments will be weighed at the Yard and must be accompanied by a certified weight certificate and Bill of Lading.
At the Yard, drivers will be assigned a number and dispatched to the appropriate dock at the convention center as space is available. Waiting time at the Marshaling Yard should be anticipated by your carrier!
At the Yard, drivers will be assigned a number and dispatched to the appropriate dock at the convention center as space is available. Waiting time at the Marshaling Yard should be anticipated by your carrier!
Direct shipments to exhibit site should be addressed as follows:
c/o GES
Black Hat USA 2023
Exhibiting Company Name & Booth Number
Mandalay Bay Convention Center
3950 S. Las Vegas Blvd.
Bayside A & B
Las Vegas, NV 89119
USA
AIR SHIPMENTS
All air shipments must be received by GES at the Mandalay Bay Convention Center, Bayside A&B, 3950 S. Las Vegas Blvd, Las Vegas, NV 89119. They should also be addressed as direct shipments. Use the Direct Shipment Labels located in this section. If you are using one of the overnight courier services such as UPS, FedEx, DHL, etc., your shipment cannot be delivered on the weekend to the Mandalay Bay Convention Center. Be sure to check the Target Floorplan for allowable days. Off-target deliveries will be charged extra by GES.
FREIGHT REMINDERS
The following are basic reminders that will help you in preparing your booth displays and products for shipment:
- Ensure all shipments from the time that they leave your company until they return from the show. Your present insurance company can add a rider to your current policy.
- Pack your materials properly in sturdy shipping crates or containers.
- Label your shipments with the following information included: Exhibiting Company Name Booth Number Black Hat USA 2023
- Ship early and prepay all shipments. All shipments received at the show site will be delivered after all advance shipments made to the GES warehouse.
- Whether you route your shipments through the official show carriers or through your regular carrier, use only those carriers that provide bills of lading showing a piece count and weight. Do not store your product in cartons, crates, or boxes labeled for empty storage.
- At the close of the show, pick up a bill of lading from the GES Service Desk. Provide all information for re-forwarding shipments on the bill of lading and return to the GES Service Desk by 10:00 am on Friday, August 11, 2023.
CONTAINER REMOVAL, ACCESSIBLE STORAGE, AND EMPTIES RETURN
Fire regulations prohibit storage of crates, cartons, and literature behind booths. All crates and related materials must be removed from the show floor by 8:00pm Monday, August 7, 2023.
Empty crates will be removed from your exhibit space, stored during the show, and returned to your booth at the end of the show, provided they are correctly labeled with empty labels. Please remember that empty crates and cartons are returned only if they are properly labeled. Labels are available at the GES Service Desk. Clearly mark all labels with your company name and booth number. – Please review the Clean Floor Policy in the Show Information section of this Manual.
Limited accessible storage will be available during the show hours. Skid Accessible Storage can be ordered in the Labor, Equipment, and Storage section of this Manual.
EARLY RETURNS
Special arrangements must be made through the GES Service Desk for early return of empty containers. A fee will be charged for this service due to limited storage in the facility.
Sponsors will order this service through the GES Service Desk. When all containers are ready for removal, the sponsor must go to the Service Desk and request a foreman to mark the early return containers with special labels. The foreman will come to the sponsor's booth with a labor worker to remove these containers in order to avoid confusion with regular empty containers. Do not mark early return containers as empty. The foreman will handle all marking.
OFFICIAL CONTRATOR OF ALL ON-SITE FREIGHT HANDLING
GES is the official contractor with the responsibility for unloading, delivery, reloading, and processing of all sponsor freight shipments and is responsible for maintaining traffic schedules for the truck marshaling area, loading docks, and freight doors.
HAND CARRY ITEMS
A sponsor may hand carry one load of materials (through the front door of the Business Hall only), providing it can be moved in one trip without the use of dollies, hand trucks or other mechanical equipment. See the Labor, Equipment and Storage section for more information about the show site work rules.
INTERNATIONAL SHIPMENTS
International shipments will require special consideration not covered in this manual. Sponsors should contact an international freight forwarder to obtain specific details. For additional information regarding international shipments, contact GES Logistics at 1.800.801.7648, International: +1.702.515.5970, or email geslogistic_international@ges.com.
Onsite FedEx Office Print Ship
The Mandalay Bay Convention Center does have a FedEx on site for your business needs. You can find more information HERE.
