| HOUSING DEADLINES |
| TO DO |
SECTION |
SUBMIT TO |
DEADLINE |
| Make Hotel Reservations - Book your hotel room ASAP to receive the Black Hat USA discounted hotel rate. |
Show Information |
https://www.blackhat.com/us-
23/travel.html#hotels |
ASAP |
| EXHIBITOR REGISTRATION DEADLINES |
| TO DO |
SECTION |
SUBMIT TO |
DEADLINE |
| Register all Exhibitor Staff for Badges |
Show Information |
https://blackhat.informatech.com/
2023/exhibitorreg/Portal |
July 19 |
| BOOTH STRUCTURE SUBMISSION DEADLINES |
| TO DO |
SECTION |
SUBMIT TO |
DEADLINE |
| Booth Rendering Submission – All booths 20’x20’ and larger must submit a rendering of their exhibit for Show Management approval. Failure to do so may result in not being able to exhibit. |
Regulations and Guidelines |
https://informa-tech.formstack.com/forms/black_
hat_usa_2023_booth_rendering_submission_form |
June 9 |
| Submit Hanging Sign Rendering Form - All exhibitors planning to hang a sign must submit a booth rendering with hanging sign rendering in one drawing. See Booth Rules and Regulations. |
Regulations and Guidelines |
https://informa-tech.formstack.com/forms/
blackhat_usa_2023_hanging_sign_form |
June 9 |
| EXHIBITOR APPOINTED CONTRACTOR DEADLINES |
| TO DO |
SECTION |
SUBMIT TO |
DEADLINE |
| Intent to Use an Exhibitor Appointed Contractor (EAC) or Booth Vendor form - If you are using an EAC/Booth Vendor, you must submit the online notice of intent form to Show Management using the provided link. |
Exhibitor Appointed Contractors |
https://informa-tech.formstack.com/forms/black hat_2023_exhibitor_appointed_contractor_form
eac_process_information |
June 16 |
| Agreement and Rules and Regulations Between GES and EAC – all EACs must submit the online agreement form between GES and EAC at the provided link. Click the button at the bottom of the form to agree, and the form is submitted electronically. |
Exhibitor Appointed Contractors |
https://ordering.ges.com/011601855/agreementgeseac |
July 7 |
| EAC/Booth Vendor Agreement Form and Certificate of Insurance (COI) – all EACs/Booth Vendors must submit the online agreement form using the provided link and also provide a COI. Rezolvrizk will collect the COI at support@rezolvrizk.com. EACs/Booth Vendors will not be allowed on the show floor if requirements are not met. |
Exhibitor Appointed Contractors |
https://informa-tech.formstack.com/forms/
bhusa2023_eac_agreement_eac_and_informa_tech
eac_process_information
For COI submit to Email: support@rezolvrizk.com |
July 7 |
| BOOTH REQUESTS DEADLINES |
| TO DO |
SECTION |
SUBMIT TO |
DEADLINE |
| Lights Out Request Form - Exhibitors wanting permission to turn off lights over their booth must submit the Lights Out Request Form. See Booth Rules and Regulations. |
Regulations and Guidelines |
https://Informa-Tech.formstack.com/forms/black_
hat_usa_2023_lights_out_request_form |
June 9 |
| Automobile Request Form - Exhibitors planning to bring an automobile into their booth must submit the Automobile Request Form. See Booth Rules and Regulations. |
Regulations and Guidelines |
https://Informa-Tech.formstack.com/forms/black_
hat_usa_2023_automobile_request_form |
June 9 |
| DECORATOR, LABOR & ELECTRICAL DEADLINES |
| TO DO |
SECTION |
SUBMIT TO |
DEADLINE |
| Order Electrical Services - Electric is not provided and must be ordered through Trade Show Electrical. Please review the electrical information form and submit both the Electrical Needs order form and the Electrical Labor order form. |
Additional Show Services |
Edlen Electrical/Mandalay Bay Convention Center
Phone: 702-322-5707
Email: mandalaybay@edlen.com |
July 19
Discount Deadline! |
| Order Rigging Services - Once you have gotten approval for your hanging sign submit your plans to the facility to ensure the venue’s capabilities and that labor is ordered. |
Additional Show Services |
Encore/Mandalay Bay Convention Center
Phone: 702-322-5707
Email: mandalaybay@edlen.com |
July 19
Discount Deadline! |
| Order Decorator Rental Services - Booth Layout, Carpet, Cleaning, Furniture & Accessories, Standard Exhibit Order Form, Specialty Package Order Forms, Graphics & Signage, and Payment Forms. See Booth Furnishings Section. |
Booth Furnishings |
https://ordering.ges.com/011601855/
BoothFurnishingsRental |
July 17
Discount Deadline! |
| Order Decorator Labor Services - Installation and Dismantling Order Form, In-Booth Forklift & Labor located in the Labor, Equipment and Storage section of the Manual. |
Labor, Equipment and Storage |
https://ordering.ges.com/011601855/
LaborandEquipment |
July 17
Discount Deadline! |
| SHIPPING DEADLINES |
| TO DO |
SECTION |
SUBMIT TO |
DEADLINE |
| Advanced Shipping to Warehouse - See the Shipping, Drayage and Material Handling Section of the Manual. |
Shipping, Drayage and Material Handling |
Shipment Address:
c/o GES
Black Hat USA 2023
Exhibiting Company Name/ Booth Number
7000 Lindell Road
Las Vegas, NV 89118 |
July 5 – August 1 |
| Submit GES Shipping Information - Transportation Plus & Material Handling, Logistics & Shipping, Outbound Material Handling Request located in the Shipping, Drayage and Material Handling Section of the Manual. |
Shipping, Drayage and Material Handling |
https://ordering.ges.com/011601855/
shippinghandling |
July 17
Discount Deadline! |
| Direct Shipping to Exhibit Site - See Shipping Drayage and Material Handling Section for further information on shipping options. |
Shipping, Drayage
and Material Handling |
Shipment Address:
c/o GES
Black Hat USA 2023
Exhibiting Company Name/ Booth Number
Mandalay Bay Convention Center, Bayside ABC
3950 S. Las Vegas Blvd.
Las Vegas, NV 89119 |
Refer to Target Floor Plan |
| ADDITIONAL SERVICES DEADLINES |
| TO DO |
SECTION |
SUBMIT TO |
DEADLINE |
| Lead Retrieval - Lead retrieval is available via your personal device. If you wish to order extra equipment, please do so via the Sponsor Portal. |
Additional Show Services |
https://blackhat.informatech.com/2023/
exhibitorreg/Portal |
July 9 |
| Order Internet/Telephone Service - Internet services are not provided by Show Management on the expo floor and must be ordered. Mandalay Bay is our Internet/Telecom provider. See Additional Show Services for order form. |
Additional Show Services |
Mandalay Bay Convention Center
Phone: 855.408.1349
mandalaybayexhibitorservices.com |
July 19
Discount Deadline! |
| Order AV and Computers - ETS is our AV contractor, please see Additional Show Services for order form. |
Additional Show Services |
ETS
Phone: 972.756.0100
Fax: 972.756.0123
www.ets-av.com/orders |
July 14
Discount Deadline! |
| Order Plant & Floral - See Additional Show Services for order form. |
Additional Show Services |
http://www.springvalleyfloral.com/ |
July 15 |
| Food & Beverage - All food, beverage, and associated labor must be ordered directly through Mandalay Bay Exhibitor Services. See Additional Show Services for order form. |
Additional Show Services |
Mandalay Bay Convention Center
Phone: 855.408.1349
mandalaybayexhibitorservices.com |
July 19
Discount Deadline! |
| Booth Cleaning - Show Management does not provide booth cleaning. Periodic or nightly cleaning of your booth must be ordered directly through Mandalay Bay Exhibitor Services. See Additional Show Services for order form. |
Additional Show Services |
Mandalay Bay Convention Center
Phone: 855.408.1349
mandalaybayexhibitorservices.com |
July 19
Discount Deadline! |
