What is an assigned freight move-in and how does it work?

• An assigned freight move-in is a designated day and time for arrival of a particular exhibitor or exhibit area depending on their location within the facility, according to a assigned freight map/floor plan.
• Your truck needs to arrive on or before your assigned time on your assigned date.
• Find your assigned/scheduled time for move-in by reviewing the Assigned Freight Arrival/Removal Schedules & Floor Plans provided by the show organizer for target move-in times. This is for the move-in of your exhibit only. Your product can arrive at a later date.

Outbound

• If the carrier's name listed on the outbound material handling agreement does not match the name of the carrier that checks in to pick up your company's freight, it will not be released.
• The Marshaling Yard will open at 5:00 AM on the outbound. Carriers need to be checked in by 2:30 PM.
• To determine your assigned target date and time, please locate your booth number on the color-coded target floor plan in the shipping section of the service manual. Match the color to the key legend for the assigned move in date and time.
• Target move out schedule is for machinery and display materials only and notes the time your carrier/truck is to check in at the Marshaling Yard to be placed in line to be loaded at the show facility. The schedule does not indicate when your carrier/truck will be loaded. Please note, this is a lengthy process that could take several hours.
• Target dates apply to all machinery and display.
• Please label all outbound materials correctly.
• Please make sure you indicate multiple shipments on the Outbound Material Handling Form if you have more than one destination.
• Bills of Lading must be turned in at the GES Exhibitor Success Central and not left in booth.
• Carriers who do not arrive at the marshaling yard on time or who have incorrect bills of lading, can result in your shipment being sent (rerouted) with the official show carrier.
• Due to move out congestion on the show floor, oversized skids and crates will not be returned until the day before your targeted move out.

Attention

• All inbound exhibit material and equipment is specifically assigned by booth number.
• Please refer to assignments contained in this section.
• Remember that off-assigned freight may be refused.
• Every attempt will be made to accommodate all inbound deliveries within their assigned day. However, there can be no guarantees with respect to absolute delivery dates and times.
• We recommend scheduling installation labor to begin the day after your inbound assignment.
• It remains the exhibitors' responsibility to ensure that their freight is loaded to accommodate the inbound target assignments. Please plan carefully.
• Off-target assigned freight and equipment may be refused and/or rescheduled.

Important Reminders

• Your freight assignment is designed to be the point at which direct deliveries may begin checking in at the Marshaling Yard. It is not the point at which set-up should be scheduled.
• Freight shipped through our warehouse will be delivered prior to the the beginning of your assigned date and time.
• Route your shipments carefully. Utilize only carriers who provide bills of lading and can be contacted at any point in time.
• Insure your material from the time it leaves your facility until it is returned.
• Do not allow your carrier to block your assigned freight with non-assigned freight as the entire load may be rescheduled.

Please Contact Us if you have any questions.