Shipping:

• Label all boxes “Harvest Festival.” Do not send shipments to your Expo East booth. Use the Harvest Festival shipping labels provided by GES. Please make sure to read the GES service kit for the Harvest Festival in its entirety to prevent any shipping delays.

Advance Deliveries:

• We strongly recommend that you ship your booth materials in advance. All event-related freight or materials, whether shipped in advance or direct, must be addressed c/o and delivered to the official service contractor, GES. C.O.D Deliveries will not be accepted.

Advance Shipments:

• Shipments may begin to arrive at the advance warehouse starting on Tuesday, Aug. 7th at 8AM
  Warehouse receiving hours are:
  Monday – Friday, 8:00AM– 4:30PM; Closed 12:00PM - 1:00PM & Holidays.
  
  Monday, Sept. 3 the Warehouse will be CLOSED in observance of Labor Day
  
  Last day for Advance Shipments to arrive is Wednesday, Sept. 5th
  
  Shipping labels are located under the Harvest Festival (HF) Exhibitor Service Kit tab by clicking the "Harvest Festival Shipping Labels" tab.
  
  Send advance shipments to: name of exhibiting company, Natural Products Expo East - Harvest Festival, Tabletop #, c/o Global Experience Specialists, Inc. (GES) 6571 Washington Blvd. Elkridge, MD 21075 USA

Direct Deliveries:

• If shipping Direct to Show Site, shipments must arrive on Monday, Sept. 10th and Tuesday, Sept. 11th from 8:00AM – 11:00AM.
  
  Send Direct Shipments to: name of exhibiting company, Natural Products Expo East - Harvest Festival, Tabletop #, c/o Global Experience Specialists, Inc. (GES), One West Pratt St. Baltimore, MD 21201-2433.

Cold/Frozen Shipments:

• Shipments may begin to arrive at the Cold Storage Warehouse on Monday, Sept. 10th at 8:00AM
  Warehouse receiving hours are:
  Monday, Sept. 10th and Tuesday, Sept. 11th ONLY for Harvest Festival – 8:00AM – 3:30PM
  
  Shipping labels are located under the Harvest Festival (HF) Exhibitor Service Kit tab or by CLICKING HERE
  
  Send cold/frozen shipments to: name of exhibiting company, Natural Products Expo East - Harvest Festival, Tabletop #, c/o Global Experience Specialists, Inc. (GES), 4801 Hollins Ferry Rd., Suite B, Halethorpe, MD 21227.

Bills of Lading:

• Send copies of your Bill of Lading to GES so they can help trace lost or delayed shipments. Remove all extraneous shipping labels from your freight prior to shipping. If you need to ship materials back, please fill out the Material Handling Agreement (Bill of Lading) and return it to the GES service desk onsite once your freight is packed and ready to ship.

Cartload/Hand Carry/ Privately Owned Vehicle(POV) UNLOADING DATES & TIMES:

WEDNESDAY, SEPT. 12TH - 8:00AM - 11:00AM

Privately Owned Vehicles

• A POV, or privately owned vehicle, is considered to be any vehicle that is primarily designed to transport passengers, not cargo or freight. Please note that these vehicles cannot have any branding and/or company logos on them to be considered a POV.
• Examples of POVs: Passenger vehicles under 1 ton: Small pickup trucks, passenger vans, taxis, limos, Uber, Lyft, Cars, etc.
  
  

NOT Privately Owned Vehicles (POV)

• Company Vehicles of any kind, trailers, moving vans, U-Hauls, Cargo Vans, vehicle with a lift gate, materials on skids/pallets, crates, anything requiring freight moving equipment.
  
  

Cartload Service for Move-In & Move-Out

• Must have 2 people
• Must have “loose” product (not palletized/crated)
• Total weight of items must be less than 600lbs? (Cartloads that exceed 600lbs will be charged at standard Material Handing rates.)
• Vehicle must be “acceptable” as shown above

If ALL items above apply, you may use Cartload Service! Proceed to the Marshalling Yard.

• GES can help unload a passenger vehicle. Pre-order Cartload Service by CLICKING HERE for the order form.
• Move-in may happen at/or after the targeted Installation Start Time & Date.
• All Cartload customers MUST go to the GES Cartload Marshaling Yard to check in FIRST.
  • Cartload Lot O – Privately Owned Vehicles (POV) ONLY
    M&T Bank Stadium in Lot O
    701 W Ostend St. (Southwest corner at the intersection of Ostend and Ridgley)
    Baltimore, MD 21224-4629
    United States of America
• Look for “Cartload Lot O – Privately Owned Vehicles (POV) ONLY” signs to check in for POV/Cartload.
• Check in with a GES Representative to obtain a dock pass and directions on where to be unloaded.
• Vehicles for Cartload Service will be unloaded first come, first served as dock space is available.
• GES will direct the vehicle toward the cartload area for unloading.
• Cars may not be left unattended at any time. There must be two (2) people with the vehicle; one person to go with the product to the booth space and one person to remove the vehicle from the dock.
• Cartload Service has a 20-minute max time to unload. Privately Owned Vehicles that are left unattended will be towed away at the exhibitor’s expense.
• POVs may park at local garages, after unloading at the dock and then return to the BCC for booth set-up. To find parking visit bestparking.com, select "Baltimore" and a map will pop up with garages and parking options.

Hand Carry to Move-In & Move-Out

• Move-in may happen at/or after the targeted Installation Start Time & Date.
• An exhibitor can Hand Carry materials to the booth, provided material handling equipment is NOT used to assist moving a maximum of 100lbs of freight. Use of hand carts, two-wheeled dollies, or any four-wheel cart or dolly is prohibited. Access to the loading dock or freight areas is not permitted.
• Cars may not be left unattended at any time. There must be two (2) people with the vehicle; one person to go with the product to the booth space and one person to remove the vehicle. Items unloaded curb side cannot be left unattended. There will be a maximum 15-minutes to unload in the designated areas and any unattended vehicles will be towed away at the exhibitor’s expense.
• Privately Owned Vehicle must be performed by a full-time employee of the exhibiting company and could be asked by the Union for proof of employment (paystub/benefits documentation).
• The use of hand trucks, pallet jacks, lift gates or any other mechanical equipment is NOT permitted by anyone other than GES employees.
• Designated Hand Carry locations are:
  • Sharp St. Entrance (closest to Harvest Festival)
  • Pratt and Howard St. Entrance
  • Pratt and Charles St. Entrance
• Show Site Work Rules/Union Jurisdiction Regulations must be abided by and can be found by CLICKING HERE.

*Please note that the Baltimore Convention Center is a Union Facility and Members of the Carpenters union claim jurisdiction on the operation of all material handling equipment, all unloading and reloading, and handling of empty containers. An exhibitor may ONLY move materials that can be carried by hand, by one person in one trip, without the use of dollies, hand trucks, or other mechanical equipment.