Targeted Freight Information
**BOTH INBOUND AND OUTBOUND ARE TARGETED**

The information below contains IMPORTANT instructions regarding Targeted Move-In, Installation and Targeted Move-Out at Natural Products Expo East 2018. Even if you are planning to Hand Carry or use Cartload Service, read this document. ALL scheduled time & date move-in/out information can be found by CLICKING HERE.

Please note that all booths on Level 300 & 400 must ship to the Advance Warehouse

Freight Move-In Options

Ship to the Advance Warehouse:

• Ship non-perishable booth freight to the GES Advance warehouse. The warehouse address can be found by CLICKING HERE.
• Print Advance Shipment Labels by CLICKING HERE. Make sure to remove all old labels from crates and cartons.
• Material handling charges will apply and can be estimated by CLICKING HERE.
• Booth freight will be delivered to booth by GES on assigned Freight Unloading Target Time & Date listed on the Target Floorplan. Booth setup can begin on the Installation Start Time & Date indicated (assigned by color) with corresponding time & date listed on the key.

Ship Direct to Show Site:

• Ship booth materials via a freight carrier directly to show site. Exhibitors on Levels 300 & 400 are not able to ship direct and must ship to the Advance Warehouse.
• Print Direct Shipment Labels by CLICKING HERE. Remove all old labels from crates and cartons.
• Material handling charges will apply and can be estimated by CLICKING HERE.
• Freight Unloading Target Time & Date is located on the Target Floorplan indicated by the assigned color with corresponding time & date listed on the key. The Target floorplan can be found by CLICKING HERE.
• Schedule the freight carrier’s arrival time to match your Freight Unloading Target Time & Date.
  • Note: Carriers may check in starting at 6am on the assigned target date. Failure to do so may result in refused freight and/or additional material handling charges.
• Location and hours of the Marshaling Yard by CLICKING HERE. Instructions regarding the Marshaling Yard process for carriers are located at the bottom of the page.
• Booth setup can begin on the Installation Start Time & Date indicated (assigned by color) with corresponding time & date listed on the key.

Privately Owned Vehicles

• A POV, or privately owned vehicle, is considered to be any vehicle that is primarily designed to transport passengers, not cargo or freight. Please note that these vehicles cannot have any branding and/or company logos on them to be considered a POV.
• Examples of POVs: Passenger vehicles under 1 ton: Small pickup trucks, passenger vans, taxis, limos, Uber, Lyft, Cars, etc.
  
  

NOT Privately Owned Vehicles (POV)

• Company Vehicles of any kind, trailers, moving vans, U-Hauls, Cargo Vans, vehicle with a lift gate, materials on skids/pallets, crates, anything requiring freight moving equipment.
  
  

Cartload Service for Move-In & Move-Out

• Must have 2 people
• Must have “loose” product (not palletized/crated)
• Total weight of items must be less than 600lbs? (Cartloads that exceed 600lbs will be charged at standard Material Handing rates.)
• Vehicle must be “acceptable” as shown above

If ALL items above apply, you may use Cartload Service! Proceed to the Marshalling Yard.

• GES can help unload a passenger vehicle. Pre-order Cartload Service by CLICKING HERE for the order form.
• Move-in may happen at/or after the targeted Installation Start Time & Date.
• All Cartload customers MUST go to the GES Cartload Marshaling Yard to check in FIRST.
  • Cartload Lot O – Privately Owned Vehicles (POV) ONLY
    M&T Bank Stadium in Lot O
    701 W Ostend St. (Southwest corner at the intersection of Ostend and Ridgley)
    Baltimore, MD 21224-4629
    United States of America
• Look for “Cartload Lot O – Privately Owned Vehicles (POV) ONLY” signs to check in for POV/Cartload.
• Check in with a GES Representative to obtain a dock pass and directions on where to be unloaded.
• Vehicles for Cartload Service will be unloaded first come, first served as dock space is available.
• GES will direct the vehicle toward the cartload area for unloading.
• Cars may not be left unattended at any time. There must be two (2) people with the vehicle; one person to go with the product to the booth space and one person to remove the vehicle from the dock.
• Cartload Service has a 20-minute max time to unload. Privately Owned Vehicles that are left unattended will be towed away at the exhibitor’s expense.
• POVs may park at local garages, after unloading at the dock and then return to the BCC for booth set-up. To find parking visit bestparking.com, select "Baltimore" and a map will pop up with garages and parking options.

Hand Carry to Move-In & Move-Out

• Move-in may happen at/or after the targeted Installation Start Time & Date.
• An exhibitor can Hand Carry materials to the booth, provided material handling equipment is NOT used to assist moving a maximum of 100lbs of freight. Use of hand carts, two-wheeled dollies, or any four-wheel cart or dolly is prohibited. Access to the loading dock or freight areas is not permitted.
• Cars may not be left unattended at any time. There must be two (2) people with the vehicle; one person to go with the product to the booth space and one person to remove the vehicle. Items unloaded curb side cannot be left unattended. There will be a maximum 15-minutes to unload in the designated areas and any unattended vehicles will be towed away at the exhibitor’s expense.
• Privately Owned Vehicle must be performed by a full-time employee of the exhibiting company and could be asked by the Union for proof of employment (paystub/benefits documentation).
• The use of hand trucks, pallet jacks, lift gates or any other mechanical equipment is NOT permitted by anyone other than GES employees.
• Designated Hand Carry locations are:
  • Sharp St. Entrance
  • Pratt and Howard St. Entrance
  • Pratt and Charles St. Entrance
• Show Site Work Rules/Union Jurisdiction Regulations must be abided by and can be found by CLICKING HERE.

*Please note that the Baltimore Convention Center is a Union Facility and Members of the Carpenters union claim jurisdiction on the operation of all material handling equipment, all unloading and reloading, and handling of empty containers. An exhibitor may ONLY move materials that can be carried by hand, by one person in one trip, without the use of dollies, hand trucks, or other mechanical equipment.

PERISHABLE FREIGHT MOVE-IN

• Instructions for Refrigerated/Frozen Storage, Warehouse, Shipping & Delivery as well as shipping labels, labor and delivery order forms can be found by CLICKING HERE. Any refrigerated & frozen product shipped to show site will be refused and rerouted at the Exhibitors Expense.
• Certified weights are required for all shipments.
• Complete the Refrigerated & Frozen Storage Order Forms for storage and delivery to your booth by CLICKING HERE.
  • Print Shipping Labels
  • Order Refrigerated & Frozen Storage
  • Order Refrigerated & Frozen Storage Labor & Delivery
  • Set-Up Refrigerated & Frozen Storage Delivery Schedule
• Cold product will be accessible onsite beginning Wednesday evening.

Contact Mary Barnes at GES with any questions you may have regarding cold storage at mbarnes@ges.com or 650-333-0589.

FREIGHT MOVE-OUT

Expo East 2018 has a Targeted Move-Out for all areas. Please reference carrier check-in time & date on the Target Move-Out Plan by CLICKING HERE. Please reference the tips below to help make your move-out run smoothly.

• After the show closes on the last day of the event, dismantling and packing booth properties can begin. Early move out is not permitted, as it is disrupting for neighboring booths who are trying to do business. It is also a breach of the show contract which may result in loss of privileges for future shows or a penalty fee.
• Schedule staff departure times to allow enough time to pack the booth. The return of packing materials may take over 6 hours once aisle carpet is removed.
• Make sure to keep all items within the booth space and out of the aisle so that carpet can be rolled up. Security will be ensuring all attendees are off the show floor for safety reasons. Please keep exhibitor badges on.

• Once the booth properties have been packed, make sure they are labeled for shipping, including the full address of where the shipment is going. It is also recommended to include a cell phone # and contact name on the label as well. This can be helpful in the event of a shipping issue.
• Contact carrier to verify pickup address and scheduled time. Shipping is not an automatic process. If using a carrier other than GES Logistics, ensure arrangements have been made with the carrier.

• Once packed and freight is labeled, leave the freight in the booth space, and take the Outbound Material Handling form (OMHF / BOL), provided by GES, to the GES Service Center. This is a five-page carbon copy form that will serve as the release to give the freight to the selected carrier, whether this is GES Logistics or an outside contracted carrier.
• Please make sure the information placed on the OMHF/BOL matches the carrier name and shipping destination used when the driver checks in with GES. If the information doesn’t match, there may be a delay in outbound shipment being processed. PLEASE NOTE: GES will not accept the OMHF/BOL until after the show closes.
• The OMHF/BOL is a multi-page document. Make sure contact name and cell phone number are legible on every page in case any issues arise during shipping.
• PLEASE NOTE: Should a small package carrier, i.e. UPS, FedEx, DHL, be selected, please note that they may not pick up within the facility per move out regulations. It is highly recommended that leave these types of shipments not be left in the booth. It is suggested that they be transported to a direct drop off/pickup location, such as the business center or a hotel.

It is recommended that freight not be left unattended.

• However, should freight be left unattended, make sure to verify the pickup address and scheduled time with the carrier, as this may NOT be the address to where freight was originally shipped. All freight must be picked up at the exhibit location to avoid additional fees. Make sure the carrier knows the carrier check in time. Anything that does not have a carrier checked in for the freight will be shipped via GES Logistics or returned to the warehouse, depending on the selection on the OMHF/BOL.

• GES Service Center: Contact GES with questions about order forms, to place an order or receive quotes for material handling or shipping. They can be reached at 1-800-842-6309.
• Natural Products Expo East 2018 - Exhibitor Assistance: Contact your Client Services Specialist with questions regarding Target Freight Information, Hand Carry and Cartload processes or any other general questions. To Contact your Client Services Specialist CLICK HERE.