VERTICON 2025

Kay Bailey Hutchison Convention Center Dallas

Tuesday, March 11 - Thursday, March 13, 2025

Order GES Services by Friday, February 7 for Best Pricing

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Quick Facts

What's Included in the Standard Booth

  • Standard Booth Package:
    Booth Size: 10' x 10'
    Backwall Drape: Blue
    Sidewall Drape: Blue
    Facility Carpet Color: Hall is NOT Carpeted - MANDATORY FLOOR COVERING IS REQUIRED - any booth missing floor covering at 3:00 PM on Monday, Feb. 26, 2025, will have carpet provided at the EXHIBITOR'S EXPENSE
    Aisle Carpet Color: Blue Jay
    Booth ID Sign

    First Time Exhibitor & New Product Pavilion:
    Backwall Drape
    Sidewall Drape
    Gray Drape and Pepper Booth Carpet (Color can NOT be changed)
    Booth ID Sign

    END CAPS:
    Do not forget to hide unsightly structural areas with end-cap draping. This is especially true for pop-up booths when a booth is at the end of an aisle, or inline but placed on a slant, or when a popup booth is used in island exhibits and the back is exposed. If you do not handle this yourself, HAI may order draping or end caps (at the exhibitor's expense) to mask the unsightly view of exposed wore structures, electrical wires, etc., along an aisle or at the edge of booths. See item #9 of the Rules and Regulations on heliexpo.rotor.org for more details.

    HAND CARRY:
    Definition of Hand Carry - is material that can be hand carried by only one person through the main entrance of a facility during move-in and move-out that weighs less than 200 lbs.

Important Dates and Deadlines

Please take notice - In the event move in or move out is during overtime, all applicable surcharges will apply.
Straight Time: Monday through Friday 8:00 AM to 4:30 PM.

*All inbound carriers must check into the advance warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

Unselect All
Thu. Feb. 6, 2025Advance shipments may begin arriving at warehouse*: 8:00 AM
Fri. Feb. 7, 2025Discount Deadline Date for Orders Received with Payment
Sun. Feb. 9, 2025Deadline Date for Exhibit Systems+ Orders
Wed. Feb. 26, 2025Last day for Advance Shipments to arrive at Warehouse without surcharges* 4:30 PM
Wed. Mar. 5, 2025Direct Delivery to Show Site 7:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard
Thu. Mar. 6, 2025Direct Delivery to Show Site 7:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard
Fri. Mar. 7, 2025Direct Delivery to Show Site 7:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard
Sat. Mar. 8, 2025Direct Delivery to Show Site 7:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard
Sun. Mar. 9, 2025Direct Delivery to Show Site 7:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard
Mon. Mar. 10, 2025Direct Delivery to Show Site 7:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard
Aircraft Fly-In
Fri. Mar. 7, 2025Aircraft Fly-InMust schedule time with HAI Director of Flight Operations
Sat. Mar. 8, 2025Aircraft Fly-InMust schedule time with HAI Director of Flight Operations
Exhibitor Move-in
Thu. Mar. 6, 20258:00 AM To 4:30 PMTargeted Move In ONLY - Refer to Targeted Floorplan for dates and times
Fri. Mar. 7, 20258:00 AM To 4:30 PMTargeted Move In ONLY - Refer to Targeted Floorplan for dates and times
Sat. Mar. 8, 20258:00 AM To 4:30 PMTargeted Move In ONLY (OT MOVE IN)
- Refer to Targeted Floorplan for dates and times
Sun. Mar. 9, 20258:00 AM To 4:30 PMTargeted Move In ONLY (OT MOVE IN)
- Refer to Targeted Floorplan for dates and times
Mon. Mar. 10, 20258:00 AM To 4:30 PMTargeted Move In ONLY - Refer to Targeted Floorplan for dates and times
Show Hours:
Tue. Mar. 11, 202510:00 AM To 5:00 PM
Wed. Mar. 12, 202510:00 AM To 5:00 PM
Thu. Mar. 13, 202510:00 AM To 4:00 PM
Exhibitor Move-out
Thu. Mar. 13, 20254:00 PM To 8:00 PMPlease Note: Empties will be returned after all aisle carpet is removed from the show floor.

Truck drivers must check in at the Marshaling Yard
Fri. Mar. 14, 20258:00 AM To 4:30 PMTruck drivers must check in at the Marshaling Yard
Sat. Mar. 15, 20258:00 AM To 12:00 PMTruck drivers must check in at the Marshaling Yard
Sat. Mar. 15, 2025Carriers MUST be checked in by 8:00 AM
Sat. Mar. 15, 2025All exhibitor materials MUST be removed by 12:00 PM
Add Dates to Calendar

Shipping Addresses



Advance Shipment to Warehouse
GES
VERTICON 2025
Exhibiting Company Name
Booth #
UPS Freight c/o Crane Cartage LLC
4050 Valley View Ln, Ste 100
Irving, TX  75038
United States of America
Shipments should arrive on or between business days: Thursday, February 6, 2025
  • Thursday, February 6, 2025 - Wednesday, February 26, 2025

Warehouse receiving hours are:
  • Monday - Friday, 8:00 AM to 4:30 PM; Closed 12:00 PM to 1:00 PM & Holidays.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

*All inbound carriers must check into the advance warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

Please note: Shipments arriving before Thursday, February 6, 2025 will incur a storage fee. Shipments arriving after Wednesday, February 26, 2025 may incur an additional charge. Please refer to the Material Handling/Drayage Services page for more information.

Direct Shipment to Exhibit Site
GES
VERTICON 2025
Exhibiting Company Name
Booth #
Kay Bailey Hutchison Convention Center Dallas
650 S Griffin Street
Dallas, TX  75202-5005
United States of America
Shipments should arrive on:
Wednesday, March 5, 20257:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard
Thursday, March 6, 20257:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard
Friday, March 7, 20257:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard
Saturday, March 8, 20257:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard
Sunday, March 9, 20257:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard
Monday, March 10, 20257:30 AM To 4:30 PMRefer to Targeted Floorplan for dates and times
Truck drivers must check in at the Marshaling Yard

Please Note: Shipments not arriving on the above designated time frame, on a holiday, or on overtime will incur additional charges.


500 Memorial Dr.
Marshaling Yard Site Address
500 Memorial Dr.
Dallas, TX  75207
United States of America

Need more info on how to ship and where? Review Material Handling Information

GES Logistics

Shipping to the Show with GES Logistics - We Can Ship It For You

Let us handle all your shipping needs and enjoy priority move-in/move-out and more.

With decades of trade show experience, GES Logistics understands your transportation needs. As the Official Services Provider for your show, we offer a variety of fully integrated services and competitive rates that include:

  • One-way or roundtrip shipping to and from the show floor.
  • Priority move-in/move-out.
  • Online tracking 24/7.
  • Show site GES support team.

Roundtrip domestic logistics for non-local shipments is called Transportation Plus and also gets you:

  • 10% off material handling.
  • Free weight certificate.
  • No carrier wait time fees.
  • All GES tradeshow services within one invoice (No need to track invoicing from other carriers).

GES will not act as Importer of Record (IOR) or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight.