Listed on the following page are the Direct Freight Schedules for shipments consigned directly to GES
at the Walter E Washington Convention Center. Any exhibitor not arriving on schedule will cause
considerable inconvenience for other exhibitors and may be delayed in unloading or loading, as well as
incurring additional charges. A 50% OFF TARGET SURCHARGE will be applied to all off-target
deliveries above and beyond the material handling rate.
Please inform your designated carrier of these critical time schedules.
All drivers with direct Convention Center shipments MUST first report, IN PERSON, to the
marshaling yard in order to check-in.
The GES Marshaling Yard will be located at:
Robert F. Kennedy Memorial Stadium
2400 East Capital Street, S.E.
Lot 7 (Entrance on Oklahoma St. S.E.)
Washington, DC 20003
Any vehicles, including personal vehicles, company vans or company trucks, that attempt to report
directly to the Convention Center will be rerouted to the marshaling yard and put at the end of the line.
Traffic control problems and a lack of parking spaces around the convention center area necessitate
utilization of this dispatching system.
It is important that you complete the Freight Service Questionnaire by 25 August 2017. Any
scheduling questions should be directed to AUSA@ges.com.
HALLS A-C
Booth Size |
Display Vehicle/Heavy Machinery Move In |
Marshaling Yard Freight Check-In |
Direct Carrier Unloading Time in Hall |
Booths (1500 & Above) Square Feet |
Per Individual Booth Move-In Schedule |
Per Individual Booth Move-In Schedule |
Per Individual Booth Move-In Schedule |
Booths (400-1400) Square Feet |
Wednesday
October 4th
10:00am-2:00pm |
Wednesday
October 4th
5:00am-12:00pm |
Wednesday
October 4th
2:00pm-1:00am |
Booths (100-300) Square Feet |
Wednesday
October 4th
10:00am-2:00pm |
No Direct Shipments - Must ship to Advance Warehouse |
No Direct Shipments - Must ship to Advance Warehouse |
HALLS D-E
Booth Size |
Display Vehicle/Heavy Machinery Move In |
Marshaling Yard Freight Check-In |
Direct Carrier Unloading Time in Hall |
Booths (1500 & Above) Square Feet |
Per Individual Booth Move-In Schedule |
Per Individual Booth Move-In Schedule |
Per Individual Booth Move-In Schedule |
Booths (400-1400) Square Feet |
Thursday
October 5th
10:00am-2:00pm |
Friday
October 6th
2:00am-7:00am |
Friday
October 6th
8:00am-5:00pm |
Booths (100-300) Square Feet |
Thursday
October 5th
10:00am-2:00pm |
No Direct Shipments Must ship to Advance Warehouse |
No Direct Shipments Must ship to Advance Warehouse |
Outbound Shipments: Please prepare a separate GES Bill of Lading for each outbound shipment.
Return the completed paperwork to the GES Service Center after all of your material is packed, labeled
and ready to be shipped. Do NOT leave the outbound material handling order form with your shipment.
All vehicles, including personal vehicles (POV's) arriving to make pick-ups MUST first report
directly to the marshaling yard for dispatch to the Convention Center.
Do NOT have your driver report directly to the Walter E Washington Convention Center. Vehicles
will be dispatched from the marshaling yard to the facility, as the exhibits are ready for shipping and as
dock space permits.
Halls A-C and E Targeted Move-Out Schedule
Booths that are 100-600 square feet
Carrier check in time is:
Thursday, October 12th at 10:00am
Booths that are 700-1400 square feet
Carrier check in time is:
Friday, October 13th at 6:00am
Booths that are greater than 1500 square feet
Carrier check in time is:
Friday, October 13th at 10:00am
Hall D Targeted Move-Out Schedule
Booths that are 100-600 square feet
Carrier check in time is:
Wednesday, October 11th at 11:00pm
Booths that are 700-1400 square feet
Carrier check in time is:
Thursday, October 12th at 6:00am
Booths that are greater than 1500 square feet
Carrier check in time is:
Thursday, October 12th at 12:00pm