SUN 'n FUN Aerospace Expo

SUN 'n FUN Expo Campus

Tuesday, April 1 - Sunday, April 6, 2025

Please order before Tuesday, March 25

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Quick Facts

What's Included in the Standard Booth

  • Standard Booth Package for Exhibitors in Hangar Only:
    Booth Size: 10' x 10'
    8' High Backwall Drape Color: Teal
    3' High Sidewall Drape Color: Gray
    One ( 1 ) 17" x 11" Booth ID Sign

    Please Note: The Hangars are NOT Carpeted.

    One electrical outlet is provided per booth, except for Lightplane exhibitors.

    If "HOLD" is not indicated, your air freight shipment (FedEx, UPS, or DHL), will automatically be delivered to your booth at the Small Package rate. Packages that are marked "HOLD" can be picked up at the GES Servicenter office after 12:30 PM and will be charged an additional fee of $18.00 per package.

    Need Astro Turf flooring for your space? Click here to order! Order must be submitted by the deadline of March 14th, 2025.

Important Dates and Deadlines

Please take notice - In the event move in or move out is during overtime, all applicable surcharges will apply.
Straight Time: Monday through Friday 8:00 AM to 4:30 PM.
Trucks signing in after 2:00 PM may be charged at the overtime rate.

*All inbound carriers must check into the warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

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Sun. Mar. 2, 2025Deadline Date for Exhibit Systems+ Orders
Mon. Mar. 3, 2025Advance shipments may begin arriving at warehouse*: 7:30 AM
Fri. Mar. 7, 2025Discount Deadline Date for Orders Received with Payment
Mon. Mar. 24, 2025Last day for Advance Shipments to arrive at Warehouse without surcharges* 4:00 PM
Fri. Mar. 28, 2025Direct Delivery to Show Site 8:00 AM To 4:00 PM
Sat. Mar. 29, 2025Direct Delivery to Show Site 8:00 AM To 4:00 PM
Sun. Mar. 30, 2025Direct Delivery to Show Site 8:00 AM To 4:00 PM
Mon. Mar. 31, 2025Direct Delivery to Show Site 8:00 AM To 4:00 PM
Exhibitor Move-in
Fri. Mar. 28, 20258:00 AM To 5:00 PM
Sat. Mar. 29, 20258:00 AM To 5:00 PM
Sun. Mar. 30, 20258:00 AM To 5:00 PM
Mon. Mar. 31, 20258:00 AM To 8:00 PM
Show Hours:
Tue. Apr. 1, 20259:00 AM To 5:00 PM
Wed. Apr. 2, 20259:00 AM To 5:00 PM
Thu. Apr. 3, 20259:00 AM To 5:00 PM
Fri. Apr. 4, 20259:00 AM To 5:00 PM
Sat. Apr. 5, 20259:00 AM To 5:00 PM
Sun. Apr. 6, 20259:00 AM To 4:00 PM
Exhibitor Move-out
Sun. Apr. 6, 20254:00 PM To 9:00 PM
Mon. Apr. 7, 20258:00 AM To 5:00 PM
Tue. Apr. 8, 20258:00 AM To 12:00 PM
Tue. Apr. 8, 2025Carriers MUST be checked in by 10:00 AM
Tue. Apr. 8, 2025All exhibitor materials MUST be removed by 12:00 PM
Add Dates to Calendar

Shipping Addresses

No Return to Warehouse at Close of Show Notification:
All exhibit materials will need to be shipped out direct from show site. If you use a carrier other than the official show carrier and they fail to pick up your shipment at showsite, your shipment will be re-routed to the destination on Bill of Lading.

Advance Shipment to Warehouse
GES
SUN 'n FUN Aerospace Expo
Exhibiting Company Name
Booth #
7945 Mandarin Drive
Orlando, FL  32819
United States of America
Shipments should arrive on or between business days: Monday, March 3, 2025
  • Monday, March 3, 2025 - Monday, March 24, 2025

Warehouse receiving hours are:
  • Monday - Friday, 8:00 AM to 5:00 PM; Closed 12:00 PM to 1:00 PM & Holidays.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

*All inbound carriers must check into the warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.


Direct Shipment to Exhibit Site
GES
SUN 'n FUN Aerospace Expo
Exhibiting Company Name
Booth #
SUN 'n FUN Expo Campus
4175 Medulla Rd
LAKELAND, FL  33811
United States of America
Shipments should arrive on:
Friday, March 28, 20258:00 AM To 4:00 PM 
Saturday, March 29, 20258:00 AM To 4:00 PM 
Sunday, March 30, 20258:00 AM To 4:00 PM 
Monday, March 31, 20258:00 AM To 4:00 PM 

Exhibit Site Post Show Pickup
SUN 'n FUN Expo Campus
4175 Medulla Rd
LAKELAND, FL  33811
United States of America
Post Show Pickup:
Sunday, April 6, 20254:00 PM To 9:00 PM 
Monday, April 7, 20258:00 AM To 5:00 PM 
Tuesday, April 8, 20258:00 AM To 12:00 PM 


GES Logistics

Shipping to the Show with GES Logistics - We Can Ship It For You

Let us handle all your shipping needs and enjoy priority move-in/move-out and more.

With decades of trade show experience, GES Logistics understands your transportation needs. As the Official Services Provider for your show, we offer a variety of fully integrated services and competitive rates that include:

  • One-way or roundtrip shipping to and from the show floor
  • Priority move-in/move-out
  • Online tracking 24/7
  • Show site GES support team
  • Consolidated invoice for shipping and material handling

Roundtrip domestic logistics for non-local shipments of 5,000 lbs or less is called Transportation Plus and also gets you:

  • 10% off material handling
  • Free weight certificate
  • No carrier wait time fees

GES will not act as Importer of Record (IOR) or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight.