Dear Exhibitor,
We are delighted to welcome you to the IMEX America online Exhibitor Manual – GES Expresso. The content of Expresso will guide you in the overall organisation of your exhibit space.
Below we would like to point out some key information that you should be aware of:
*NEW* Move in procedures
Due to a compressed move in schedule at the Sands Expo, all freight must be delivered to the GES advanced warehouse to facilitate a smooth move in. Direct shipments to the venue will only be accepted on Monday October 9th. We will continue to operate a Targeted move in at which will be posted in the ‘Shipping, Drayage and Material Handling’ and ‘Target Maps’ sections of GES Expresso. Exhibit coordinators are requested to instruct their Exhibit builders to plan their labor accordingly.
Exhibitor Appointed Contractor (EAC)
If you are using an exhibit builder other than the IMEX official general service contractor (GES) to move in and move out your booth please make sure you follow the instructions in the ‘Access to the Halls' section of Expresso. It is vital that your EAC is registered with IMEX by August 4th. Your EAC will also be required to submit an original certificate of insurance including all additionally insured parties.
Exhibit Labor Registration
For security purposes it is compulsory that your exhibit builder provides us with the names and company details of all staff involved in the move in/move out of your exhibit space.
Please ensure that your exhibit builder registers their labor online here. The deadline for these registrations is October 2 and EACs will be required to pick up their wrist band at the loading dock entrance at the back of the hall.
Exhibit construction
You require a written application for permission if your exhibition stand is higher than 10’ or has a completely or partially closed ceiling or if you are planning a two-storey stand. Please see technical specifications in the ‘Regulations and Guidelines’ section of Expresso. Please submit your stand drawing for approval by August 22nd to the Design Submission Page including designs, service location plan, Design Submission Form and certificate of insurance.
Headset Rental
Headsets may be rented exclusively by Showgear Productions. Please find the order form in the 'Additional Show Services' section of this manual.
Catering
Catering is an exclusive service provided by the Venetian in-house vendor. The exception to this rule is that ‘sample sized’ food and beverage is permitted. However any food which is distributed in the exhibit space should meet the proper guidelines set forth in the Sands Catering Guidelines. Please see the catering information in the ‘Additional Show Services’section of Expresso. For further guidance on Food and Beverage regulations please contact the Organising team.
Insurance cover
Whilst we take every precaution to protect your property during the event, neither the exhibition organizer, the venue, nor the security contractor can take on responsibility for your property. Standard insurance cover will be invoiced with the space rental invoice. If you have already arranged for coverage, please fax proof of insurance to IMEX America at +44 (0) 1273 227312
Cleaning
Daily booth cleaning is included as part of your IMEX booth. Please take care to ensure that your EAC is not including this in your proposal.
Sustainable Exhibiting at IMEX America
Our aim is to produce as little waste as possible. Please remember to use environmentally friendly booth fixtures and also please post the remainder of your brochures back to the office rather than throwing them away. For more tips, please review our 'Sustainable Exhibiting' section of Expresso.
Donations
A donation program will be available to collect any reusable exhibitor materials such as floral, vases and office/booth supplies on the final day of IMEX America. These donations will be distributed to a variety of organizations throughout the Las Vegas area. Donation bins will be available around the perimeter of the show floor for exhibitor use. Please note any materials you will have to donate in the Exhibitor Scorecard prior to the event to ensure collection. For large/unusual donation items, please contact Lisa Witherell lwitherell@SandsExpo.com. Please visit the 'Sustainable Exhibiting' section of Expresso for more information.
Contact GES
Tel (in USA): +1 (800) 801-7468
International Calls: +1 (702) 515-5970
www.ges.com/chat
Should you have any further questions, please do not hesitate to contact us:
Nalan Emre, Organising Director
nalan.emre@imexexhibitions.com
Mark Mulligan, Deputy Head, Organising Dept
mark.mulligan@imexexhibitions.com
Alex Webb, Organising Manager
alex.webb@imexexhibitions.com
Lauren Barry, Senior Organising Executive
Lauren.barry@imexexhibitions.com
Roger Lehner, Organising Coordinator
roger.lehner@imexexhibitions.com
Tel: +44 1273 224958
We look forward to working with you.
Yours sincerely,
IMEX Organising Team
