SCAI Scientific Sessions

Walter E. Washington Convention Center

Thursday, May 1 - Saturday, May 3, 2025

The deadline to order for this Show has already expired

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Quick Facts

What's Included in the Standard Booth

  • Booth Size: 10' x 10'
    8' High Black Backwall Drape
    3' High Black Sidewall Drape
    1 - Wastebasket
    1 - Booth ID Sign
    Please Note: carpet is not included with booth

    Corazon Table Exhibitors receive the following
    1 - 6' Skirted Table
    2 - Chairs
    Please Note: Corazon area is carpeted

Important Dates and Deadlines

Please take notice - In the event move in or move out is during overtime, all applicable surcharges will apply.
Straight Time: Monday through Friday 8:00 AM to 4:30 PM.
Trucks signing in after 2:00 PM may be charged at the overtime rate.

*All inbound carriers must check into the warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

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Wed. Mar. 26, 2025Advance shipments may begin arriving at warehouse* 8:00 AM
Tue. Apr. 1, 2025Deadline Date for Exhibit Systems+ Orders
Tue. Apr. 8, 2025Discount Deadline Date for Orders Received with Payment
Thu. Apr. 24, 2025Last day for Advance Shipments to arrive at Warehouse without surcharges* 2:30 PM
Mon. Apr. 28, 2025Direct Delivery to Show Site 9:00 AM To 5:00 PM
Tue. Apr. 29, 2025Direct Delivery to Show Site 9:00 AM To 5:00 PM
Wed. Apr. 30, 2025Direct Delivery to Show Site 9:00 AM To 5:00 PM
Exhibitor Move-in
Tue. Apr. 29, 202512:00 PM To 8:00 PM20x20 and Larger Booths ONLY
Wed. Apr. 30, 20259:00 AM To 8:00 PM
Show Hours:
Thu. May. 1, 20258:15 AM To 7:00 PMExhibit hall closed to attendees from 12:15 - 1:15pm
Fri. May. 2, 20258:15 AM To 5:30 PMExhibit hall closed to attendees from 12:20pm - 1:20pm
Sat. May. 3, 20258:00 AM To 11:45 AM
Exhibitor Move-out
Sat. May. 3, 202512:00 PM To 5:00 PM
Sat. May. 3, 2025Carriers MUST be checked in by 1:00 PM
Sat. May. 3, 2025All exhibitor materials MUST be removed by 8:00 PM
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Shipping Addresses

No Return to Warehouse at Close of Show Notification:
All exhibit materials will need to be shipped out direct from show site. If you use a carrier other than the official show carrier and they fail to pick up your shipment at showsite, your shipment will be re-routed to the destination on Bill of Lading.

Advance Shipment to Warehouse
GES
SCAI Scientific Sessions
Exhibiting Company Name
Booth #
c/o TForce Freight
6571 Washington Blvd.
Elkridge, MD  21075
United States of America
Shipments should arrive on or between business days: Wednesday, March 26, 2025
  • Wednesday, March 26, 2025 - Thursday, April 24, 2025

Warehouse receiving hours are:
  • Monday - Friday, 8:00 AM to 2:30 PM; Closed 12:00 PM to 1:00 PM & Holidays.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

*All inbound carriers must check into the warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.


Direct Shipment to Exhibit Site
GES
SCAI Scientific Sessions
Exhibiting Company Name
Booth #
Walter E. Washington Convention Center
801 Allen Y. Lew Place, NW
Washington, DC  20001-3614
United States of America
Shipments should arrive on:
Monday, April 28, 20259:00 AM To 5:00 PM 
Tuesday, April 29, 20259:00 AM To 5:00 PM 
Wednesday, April 30, 20259:00 AM To 5:00 PM 

Exhibit Site Post Show Pickup
Walter E. Washington Convention Center
801 Allen Y. Lew Place, NW
Washington, DC  20001-3614
United States of America
Post Show Pickup:
Saturday, May 3, 202512:00 PM To 5:00 PM 


GES Logistics

Shipping to the Show with GES Logistics - We Can Ship It For You

Let us handle all your shipping needs and enjoy priority move-in/move-out and more.

With decades of trade show experience, GES Logistics understands your transportation needs. As the Official Services Provider for your show, we offer a variety of fully integrated services and competitive rates that include:

  • One-way or roundtrip shipping to and from the show floor
  • Priority move-in/move-out
  • Online tracking 24/7
  • Show site GES support team
  • Consolidated invoice for shipping and material handling

Roundtrip domestic logistics for non-local shipments of 5,000 lbs or less is called Transportation Plus and also gets you:

  • 10% off material handling
  • Free weight certificate
  • No carrier wait time fees

GES will not act as Importer of Record (IOR) or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight.