Association of Performing Arts Professionals

Hilton New York Midtown

Saturday, January 11 - Monday, January 13, 2020

The deadline to order for this Show has already expired

Payments at show site must be made via GES-accepted credit card, check, or wire transfer.
GES will not accept cash payments at show site.

What's Included in the Standard Booth

  • **EXPO Hall booths can be purchased by current APAP members who are fully registered for the APAP/NYC 2020 Conference**

    5'x10' and 10'x5' (Pipe & Drape)
    2 - Plastic Contour Chairs
    1 - 4' Skirted Table
    1 - Wastebasket
    1 - Booth ID Sign
    8'x10' and 10'x10' (Pipe & Drape)
    2 - Plastic Contour Chairs
    2 - 6' Skirted Tables
    1 - Wastebasket
    1 - Booth ID Sign

    Drape and Table Skirts are:
    Rhinelander, Gramercy and Murray Hill: Gray
    Americas Hall I: Beige
    Americas Hall II: White

    Facility Carpet Color is Multicolored. Both exhibit halls are carpeted.

Important Dates and Deadlines

Please take notice - In the event move in or move out is during overtime, all applicable surcharges will apply.
Straight Time: Monday through Friday 8:00 AM to 4:30 PM.
Trucks signing in after 2:00 PM may be charged at the overtime rate.
Unselect All
Mon. Dec. 9, 2019Advance shipments may begin arriving at warehouse*: 8:00 AM
Fri. Dec. 20, 2019Discount Deadline Date for Orders Received with Payment
Tue. Dec. 24, 2019Warehouse will be CLOSED in observance of Christmas
Wed. Dec. 25, 2019Warehouse will be CLOSED in observance of Christmas
Wed. Jan. 1, 2020Warehouse will be CLOSED in observance of New Years Day
Tue. Jan. 7, 2020Last day for Advance Shipments to arrive at Warehouse without surcharges* 4:00 PM
Exhibitor Move-in
Fri. Jan. 10, 20209:00 AM To 5:00 PM
Sat. Jan. 11, 20209:00 AM To 1:30 PM
Show Hours:
Sat. Jan. 11, 20202:00 PM To 6:30 PM
Sun. Jan. 12, 20201:30 PM To 6:30 PM
Mon. Jan. 13, 20208:30 AM To 11:00 AM
Mon. Jan. 13, 20201:30 PM To 6:00 PM
Exhibitor Move-out
Mon. Jan. 13, 20206:00 PM To 9:00 PM
Mon. Jan. 13, 2020 All exhibitor materials must be removed by: 9:00 PM
Wed. Jan. 15, 2020Warehouse Pick-Up May Begin* 8:00 AM
Wed. Jan. 15, 2020Warehouse Pick-Up Last Day* 4:00 PM
Add Dates to Calendar
*All inbound carriers must check in by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

Shipping Addresses

Advance Shipment to Warehouse
GES
Association of Performing Arts Professionals
Exhibiting Company Name
Booth #
203 Kuller Rd.
Clifton, NJ  07011
United States of America
Shipments should arrive on or between business days:
  • Monday, December 9, 2019 - Tuesday, January 7, 2020

Warehouse receiving hours are:
  • Monday - Friday, 8:00 AM to 4:00 PM; Closed 12:00 PM to 1:00 PM & Holidays.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

Please Note: Shipments arriving before Monday, December 9, 2019 will incur a storage fee, and shipments arriving after Tuesday, January 7, 2020 will incur a Late to Warehouse Fee.

All exhibit materials must be sent in advance to the GES warehouse. Due to limited street access and dock availability, direct to showsite shipments will not be accepted at the Hilton New York Midtown. Hilton New York Midtown may not have the capabilities to receive nor have adequate storage space for exhibitor materials. Any materials shipped to the Hilton New York Midtown will be consigned to GES and you will be billed the appropriate material handling charges by GES. Exhibitors may also be billed an additional receiving charge by the Hilton New York Midtown for any items sent directly to the Hilton New York Midtown. For shipments inadvertently delivered directly to the facility, a late arrival surcharge will apply to each shipment not received within the deadlines.

In addition, carriers must be directed to pick up outbound shipments at the GES warehouse. Shipments that that are loaded at the facility will be charged a 30% surcharge.

Carrier Pick Up Post-Show from Warehouse begins:
Wed. Jan. 15, 20208:00 AM 
Carrier Pick Up Post-Show from Warehouse ends:
Wed. Jan. 15, 20204:00 PM 

GES Logistics

Shipping to the Show with GES Logistics - We Can Ship It For You

Let us handle all your shipping needs and enjoy priority move-in/move-out and more.

With decades of trade show experience, GES Logistics understands your transportation needs. As the Official Services Provider for your show, we offer a variety of fully integrated services and competitive rates that include:

  • One-way or roundtrip shipping to and from the show floor
  • Priority move-in/move-out
  • Online tracking 24/7
  • Show site GES support team

Roundtrip domestic logistics for non-local shipments of 5,000 lbs or less is called Transportation Plus and also gets you:

  • 10% off material handling
  • Free weight certificate
  • No carrier wait time fees
  • All GES tradeshow services within one invoice (No need to track invoicing from other carriers)

GES will not act as Importer of Record (IOR) or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight.