Installation Deadline

Exhibition space must be occupied by 5:00 pm on Monday, April 27. If not, and Show Management has not been advised of the delay, the booth space will be considered abandoned and to be used at the discretion of Show Management. GES will be authorized to “force set” any display that has not been set by 5:00 pm on Monday, April 27.

Carpet/Floor Covering Requirements

Aisle Carpet: Gray

All exhibit spaces must have carpet or floor covering. You may bring your own floor covering or order it through the official show decorator, GES. On Monday, April 27, 2015, at 5:00 pm all booths without floor covering will be carpeted by GES at the exhibitor’s expense. Refer to GES Online www.ges.com/chat for floor covering information and order forms.

In-line Booth – Description: In-line booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. They are also called "Linear" Booths. i.e. (10’ x 10’). A Corner Booth is an In-line booth exposed on two sides (all other guidelines for In-line booths apply).

In-line Booth - Depth & Height: All exhibit and display fixtures, products and signs within 10 linear feet of an adjoining exhibit must be arranged not to obstruct sight lines of neighboring exhibits:

• Inline booths maximum 8ft 3in (2.5m) from aisle to back of booth
• Exception: Perimeter wall booths maximum 12ft (3.66m) high from the middle of the booth to the back drape. See Perimeter Booth Guidelines below.

Any exhibits not in compliance with these guidelines will be asked to move or remove their offending display.

In-line Booth - Use of Space: Regardless of the number of In-Line booths utilized, e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m by 9.14m), 10ft by 40ft (3.05m by 12.19m), display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors.

If a portion of an exhibit booth extends over 8ft 3in (2.5m) high, the exhibit booth background will detract from the overall impact of the exhibit directly behind that booth regardless of how the rear of the offending exhibit is finished.

It is our goal to provide each booth full visibility from the aisles. If an exhibitor’s booth interferes with this sightline, the offending portion of the exhibit will be removed at the expense of the exhibitor.

Inline Booth - Construction: Space dimensions shown on the floor plan are from center line of booth equipment, such as side rails and/or back drape. Exhibit structures must be constructed to allow sufficient tolerance on each side for this equipment and for utility service at the rear of the booth.

Canopy / Ceilings / Perimeter Wall

Canopy & Ceilings – Description: Exhibitors are prohibited from installing roofed or multi-story exhibit booths (double-deck) without advance written approval from Show Management and the City of Lexington Fire Department.

Canopy & Ceiling – Definition: An exhibit component supported over an exhibitor’s space for decorative purposes only.

Canopy & Ceiling Depth & Height: Canopies may extend out to the aisle line and up to the booth line on either side of an exhibitor’s space providing that the support structures (poles) do not exceed 3in (7.62cm) in width when placed within 10 linear feet (3.05m) of an adjoining exhibit and not confined to that area of the exhibitor's space which is at least 5ft (1.52m) from the aisle line.

Canopies, false ceilings and umbrellas will be permitted to a height that corresponds to the height regulation for the appropriate exhibit configuration of which they are a part. (For example, canopies cannot exceed 8ft 3in (2.5m) in height if they are within an in-line booth configuration.) The canopy or false ceiling will not exceed 1ft (30cm) in depth and cannot be used for identification or display purposes.

Intent: Exhibitors adjoining exhibits with canopies are entitled to the same reasonable sight line from the aisle as they would expect if they were adjacent to an exhibitor with a standard booth.

Exhibitors requiring canopies or false ceilings to create the desired exhibit environment within their booth space should be allowed to do so as long as the canopy and its support structure does not violate the intent of the height or depth regulation.

Exhibitors are cautioned when installing a display with a ceiling or canopy to check with the local fire department to insure that their display meets with the necessary fire safety precautions involving smoke alarms, fire extinguishers, sprinkler systems, etc. It is our goal to provide each booth full visibility from the aisles. If an exhibitor’s booth interferes with this sightline, the offending portion of the exhibit will be removed.

Perimeter Wall Booth - Description: In-line (Linear) booths that back to an outside wall of the exhibit facility rather than to another exhibit (10' x 10').

Perimeter Wall Booth - Depth & Height: All exhibit and display fixtures, products and signs within 10 linear feet of an adjoining exhibit must be arranged not to obstruct sight lines of neighboring exhibits:

• Maximum 8ft 3in (2.5m) height from middle of booth to the aisle
• Maximum 12ft (3.66m) height from middle of booth to back drape

Any exhibits not in compliance with these guidelines will be asked to move or remove their offending display.

Perimeter Wall Booth - Use of Space: Regardless of the number of In-Line booths utilized, e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m by 9.14m), 10ft by 40ft (3.05m by 12.19m), display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors.

Intent: Because the outer perimeter booths are not backed up against another exhibitor’s booth, display back walls and material from the middle of the booth to the back of the booth over 8ft 3in (2.5m) will not interfere with or distract from any other exhibit booth. It is our goal to provide each booth full visibility from the aisles. If an exhibitor’s booth interferes with this sightline, the offending portion of the exhibit will be removed.

Perimeter Wall Booth - Booth Construction: Space dimensions shown on floor plan are from center line of booth equipment, such as side rails and/or back drape. Exhibit structures must be constructed to allow sufficient tolerance on each side for this equipment and for utility service at rear of booth.

Design your booth so that it can be used either at the 8ft 3in (2.5m) height or the 12ft (3.66m) height, so that it will not have to be reconstructed if a 12ft (3.66m) perimeter-wall space is not available at a future show.

End-cap Peninsula Booth – Description: An End-cap Peninsula Booth is 20ft by 20ft (6.10m by 6.10m) and backs up to inline booths. When a Peninsula Booth backs up to two Linear Booths, the back wall is restricted to 8ft 3in (2.5m) high within five feet (5’) of each aisle, permitting adequate line of sight for the adjoining Linear Booths. Sixteen feet (16’) is the maximum height allowance, including signage for the center portion of the back wall. The back wall of your booth must be finished on the back side facing other booths, but may not have any decoration. The center portion of the structure may extend from the back of the booth to the aisle.

End-cap Peninsula Booth – Depth & Height: Sixteen feet (16’) is the maximum height allowance, including signage for the center portion of the back wall (where ceiling heights permit). End-cap Peninsula Booths are permitted to have a hanging sign. Hanging signs are only allowed in the front 10ft of your booth. Please refer to the hanging signs section of the service kit for specific guidelines and information. All hanging sign requests must be submitted to Show Management for approval by March 31, 2015. To submit your request using the online Approval Request Form, please open the Exhibitor Login Page, enter your password you received in your booth confirmation, click on Custom Forms, then Approval Request form.

*Any portion of the exhibit bordering another exhibitor’s booth must have the back side of that portion finished and must not carry identification signs or other copy that would detract from the adjoining exhibit.

Peninsula Booth – Description: Exhibit with two or more standard units (10ft x 10ft) with aisles on three sides. Peninsula booths back up to another Peninsula Booth. The two Peninsula Booths share a common back wall drape, 8ft 3in (2.5m) high

Peninsula Booth – Depth & Height: Booth Structure may not exceed 16’0”. Exhibit fixtures, components and identification signs will be permitted to a maximum height of 20ft (6.10m) (where ceiling heights permit). Please refer to the hanging signs section of the service kit for specific guidelines and information. All hanging sign requests must be submitted to Show Management for approval by March 31, 2015. To submit your request using the online Approval Request Form, please open the Exhibitor Login Page, enter your password you received in your booth confirmation, click on Custom Forms, then Approval Request form.

*Any portion of the exhibit bordering another exhibitor’s booth must have the back side of that portion finished and must not carry identification signs or other copy that would detract from the adjoining exhibit.

Island Booth – Description: Any size booth with aisles on all four sides.

• Island booths do not include any drapery or ID signage. Drapery or signage can be ordered at an additional cost from GES. For more information, go to www.ges.com/chat

Exhibitors are prohibited from installing roofed or multi-story exhibit booths (double-deck) without advance written approval from Show Management. Please submit your request for approval by March 31, 2015. To submit your request using the online Approval Request Form, please open the Exhibitor Login Page, enter your password you received in your booth confirmation, click on Custom Forms, then Approval Request form.

Island Booth - Depth & Height: Because an Island Booth is automatically separated by the width of an aisle from all neighboring exhibits, full use of the floor plan is permitted.

Booth Structure may not exceed 16ft. Exhibit fixtures, components and identification signs will be permitted to a maximum height of 20ft (6.10m) (where ceiling heights permit).

Intent: When an Island Booth exceeds 8ft 3in (2.5m), it does not interfere with other exhibitors because it does not back up against another exhibitor's back wall. The extra height is often required in an island booth exhibit to permit the open walk-through approach normally used in this type of location.

The 20ft (6.10m) height limitation has been set to avoid undue competition between exhibitors to see who can go the highest or be seen from the farthest away, with each negating the other’s efforts. The 16ft high exhibit will fit into most exposition centers, thus permitting each exhibitor to get the maximum use of his or her exhibit.

Island Booth – Construction: All multi-story exhibits, regardless of whether people will occupy the upper area or not, and all exhibit fixtures and components exceeding 16ft (4.88m) in height, must have drawings available for inspection by exposition management, the installation and dismantling contractor, the exhibitor and governmental authority during the time the component is being erected, exhibited and dismantled at the show site. Drawings must include a signature or stamp of a reviewing structural engineer indicating that the structure design is properly engineered for its proposed use, and a signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawings. Signs must also be posted indicating the maximum number of people the structure will accommodate.

Each enclosed or covered area must be protected by an audible smoke detector. This includes storage closets built into the exhibit. Each enclosed or covered area must display a charged and approved fire extinguisher. The enclosed structure must have a sprinkler system installed in order to pass Fire Marshall Inspection.

Intent: Exhibitors in the vicinity of island exhibits are entitled to the same reasonable safety precautions they would expect if they were adjacent to a standard in-line booth.

Multi-Story Booth – Construction: Exhibit booths that are multi-story or contain covered assembly areas, such as conference areas or theaters are permitted. These exhibits may not be installed without approval and permit processing. This type of booth requires a separately approved floor plan by the city of Lexington Fire Department, and documentation of load capabilities for the second level must be provided. The Lexington Fire Department has the authority to stop work and prohibit occupancy of booths that are not in compliance. Each enclosed or covered area must be protected by an audible smoke detector. This includes storage closets built into the exhibit.

• Each enclosed or covered area must display a charged and approved fire extinguisher with a minimum rating of 2A20BC.
• The maximum occupancy of the load-bearing area(s) in a multi-story exhibit is limited to one person per fifteen net square feet of floor space, not to exceed a total of twenty-five persons. This maximum occupancy must be posted.
• There should not be less than two means of egress from each load bearing area(s) in excess of 200 square feet in a multi-story exhibit, or from each covered assembly area in excess of 200 square feet.
• A fire prevention attendant shall be provided by the exhibitor and shall be on duty at all times that the exhibit hall is closed, from the time that the enclosure is completed until the time that the enclosure is dismantled.
• The plans must be certified and sealed by a licensed structural engineer or licensed architect. These plans will be reviewed by the Lexington Fire Department for approval and permit processing.
• Exhibits may not be installed without approval and permit processing. The Lexington Fire Department has the authority to stop work and prohibit occupancy of booths that are not in compliance.
• Show management must be notified. Please login to the Exhibitor Login Page, click on Custom Forms, then Approval Request Form.

Multi-Story Booth - Structural Integrity: All multi-story exhibits, regardless of whether people will occupy the upper area or not, and all exhibit fixtures and components exceeding 20ft (6.10m) in height, must have drawings available for inspection by exposition management, the installation and dismantling contractor, the exhibitor and governmental authority during the time the component is being erected, exhibited and dismantled at show site. Drawings must include a signature or stamp of a reviewing structural engineer indicating that the signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawings.

Booth Block – Description: Six or more in-line booths with an aisle in between. Booth blocks are permitted to carpet the entire contracted space, including the aisle. The aisle cannot be obstructed. Aisle Use: Exhibitors purchasing a booth block are permitted to carpet the aisle with their own logo carpeting. Aisles must remain clear to allow for traffic flow.

Booth Block - Depth & Height: All exhibit and display fixtures, products, signs within 10 linear feet of an adjoining exhibit must be arranged not to obstruct sight lines of neighboring exhibits and adhere to the following height limitations:

• Front of booth (within 5'0" (1.52m) of aisle line)
  Maximum 8ft 3in (2.5m) height
• Rear of booth (minimum of 5ft (1.52m) from aisle line to back drape)
  Maximum 8ft in (2.5m) height

Any exhibits not in compliance with these guidelines will be asked to move or remove their offending display.

All booth blocks are required to submit a drawing of your booth layout, including signage, to Show Management for approval by March 31, 2015. To submit your request using the online Approval Request Form, please open the Exhibitor Login Page, enter your password you received in your booth confirmation, click on Custom Forms, then Approval Request form.

Booth Block - Use of Space: Regardless of the number of in-line booths utilized, e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m by 9.14m), 10ft by 40ft (3.05m by 12.19m), display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. If a portion of an exhibit booth extends over 8ft 3in (2.5m) high, the exhibit booth background will detract from the overall impact of the exhibit directly behind that booth regardless of how the rear of the offending exhibit is finished.

Hanging Signs

Regulations: Hanging signs will be permitted in Booth Blocks, Island Booths, Peninsula Booths, and Endcap Peninsula booths only. Hanging signs are not permitted over in-line booths. All hanging sign designs must be submitted to Show Management for approval by March 31, 2015. To submit your request using the online Approval Request Form, please open the Exhibitor Login Page, enter your password you received in your booth confirmation, click on Custom Forms, then Approval Request form.

Definition: An exhibit component suspended above or displayed on an exhibit for the purpose of displaying graphics or identification.

Height: Hanging identification signs and graphics will be permitted to a maximum height of 20ft (6.10m) at its highest point where ceiling heights allow, provided written approval is received from Show Management. All hanging signs must be submitted to Show Management for approval by March 31, 2015. Please submit any design renderings, pictures and/or structural plans with your request using the Approval Request Form. To submit your request, please open the Exhibitor Login Page, enter your password you received in your booth confirmation, click on Custom Forms, then Approval Request form.

Size: Hanging signs and graphics will be permitted to a total length on each side of the exhibitor’s space that does not exceed 50% of the corresponding dimension of the booth.

Intent: Hanging signs are part of the overall exhibit presentation and, therefore, must be treated as a component of the total exhibit configuration. All signs, whether suspended or attached to the exhibit fixture, will be permitted to a maximum height that corresponds to the appropriate exhibit configuration.

*Hanging signs must be set back 10 feet from adjacent booths.

*Approval from Show Management confirms compliance with show rules and regulations.

*Hanging signs are not permitted in Rupp Arena.

Please contact LEXPO to order rigging and confirm ability to be hung in the Lexington Convention Center.