Combined Otolaryngology Spring Meeting

Hyatt Regency New Orleans - Level 1 Elite Hall

Thursday, May 15 - Saturday, May 17, 2025

Order GES Services by Wednesday, April 23 for Best Pricing

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Quick Facts

What's Included in the Standard Booth

  • Booth Size: 10' x 10'
    8' High Back Drape: Blue
    3' High Side Rail Drape: Blue
    Facility Carpet Color: Multi-Colored

Important Dates and Deadlines

Please take notice - In the event move in or move out is during overtime, all applicable surcharges will apply.
Straight Time: Monday through Friday 8:00 AM to 4:30 PM.

Unselect All
Tue. Apr. 15, 2025Advance shipments may begin arriving at warehouse*: 8:00 AM
Tue. Apr. 15, 2025Deadline Date for Exhibit Systems+ Orders
Wed. Apr. 23, 2025Discount Deadline Date for Orders Received with Payment
Fri. May. 9, 2025Last day for Advance Shipments to arrive at Warehouse without surcharges* 2:00 PM
Exhibitor Move-in
Wed. May. 14, 20258:00 AM To 5:00 PM
Thu. May. 15, 20257:00 AM To 8:30 AM
Show Hours:
Thu. May. 15, 20259:00 AM To 4:00 PM
Fri. May. 16, 20259:00 AM To 4:00 PM
Sat. May. 17, 20259:00 AM To 4:00 PM
Exhibitor Move-out
Sat. May. 17, 20254:00 PM To 9:00 PM
Sat. May. 17, 2025Carriers MUST be checked in by 5:00 PM
Sat. May. 17, 2025All exhibitor materials MUST be removed by 9:00 PM
Add Dates to Calendar

*All inbound carriers must check in by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

Shipping Addresses

No Return to Warehouse at Close of Show Notification:
All exhibit materials will need to be shipped out direct from show site. If you use a carrier other than the official show carrier and they fail to pick up your shipment at showsite, your shipment will be re-routed to the destination on Bill of Lading.

Advance Shipment to Warehouse
GES
Combined Otolaryngology Spring Meeting
Exhibiting Company Name
Booth #
5730 Powell Street
Suite B
New Orleans, LA  70123
United States of America
Shipments should arrive on or between business days: Tuesday, April 15, 2025
  • Tuesday, April 15, 2025 - Friday, May 9, 2025

Warehouse receiving hours are:
  • Traditional Freight:  Monday - Friday, 8:00 AM to 2:00 PM; Closed 12:00 PM to 1:00 PM & Holidays.

  • Small Package:  Monday - Friday, 8:00 AM to 12:00 PM; Closed 12:00 PM to 1:00 PM and Holidays. (Includes UPS, FedEx, Amazon and DHL)

Maximum piece size is 104"H x 96"W x 96"L x 3,000 lbs.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

Direct to show site shipments will not be accepted at Hyatt Regency New Orleans - Level 1 Elite Hall:

All exhibit materials must be sent in advance to the GES warehouse. Direct to exhibit site shipments will not be accepted at the facility. The facility does not have the capabilities to receive nor does it have adequate storage space for Exhibitor materials. Any materials shipped to the facility will be consigned to GES and the exhibiting company will be billed the appropriate material handling charges by GES.

Exhibit Site Post Show Pickup
Hyatt Regency New Orleans - Level 1 Elite Hall
1397 Girod St.
New Orleans, LA  70113
United States of America
Post Show Pickup:
Saturday, May 17, 20254:00 PM To 9:00 PM 

Return to Warehouse:
Please note that the GES New Orleans office does not offer Freight Return to Warehouse Services. All freight must be picked up at the conclusion of the show by your chosen carrier. If your carrier does not show up, your freight will be re-routed. Once your freight is re-routed, it will be billed to your order confirmation.



GES Logistics

Shipping to the Show with GES Logistics - We Can Ship It For You

Let us handle all your shipping needs and enjoy priority move-in/move-out and more.

With decades of trade show experience, GES Logistics understands your transportation needs. As the Official Services Provider for your show, we offer a variety of fully integrated services and competitive rates that include:

  • One-way or roundtrip shipping to and from the show floor
  • Priority move-in/move-out
  • Online tracking 24/7
  • Show site GES support team

Roundtrip domestic logistics for non-local shipments of 5,000 lbs or less is called Transportation Plus and also gets you:

  • 10% off material handling
  • Free weight certificate
  • No carrier wait time fees
  • All GES tradeshow services within one invoice (No need to track invoicing from other carriers)

GES will not act as Importer of Record (IOR) or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight.