Please complete this request for your meeting space during the Dairy-Deli-Bake Seminar & Expo.

• Market research and focus groups
• Private meetings with retailers, brokers, or reps
• Strategy sessions with booth staff
• Exhibit performance review and goal setting
• Hospitality events for customers
• Product features and staff training

• Meetings and events should be scheduled outside of expo hours which are as follows:
  Sunday, June 5, 11:00 a.m. - 5:30 p.m.
  Monday, June 6, 11:00 a.m. - 5:30 p.m.
  Tuesday, June 7, 10:00 a.m. - 2:00 p.m.
• No meetings are allowed on the expo floor, except during expo hours.

• Dairy-Deli-Bake Seminar & Expo exhibitors or retail companies registered to attend may be approved for a meeting or event.
• Meeting rooms are not an extension of exhibit space. No selling or displays are permitted in meeting rooms.

• Room users must comply with all venue rules and agree to pay for charges for services.
• Any fees for room resets, rekeying, food & beverage, or security are the renter's responsibility.
• If a meeting room needs to be secured, whether required by the Convention Center or the preference of the company renting the room, guards at the Convention Center must be rented through IDDBA Security (cost to be paid by company renting the room/needing the guard).
• Personal belongings, computers, etc. may not be left in the rooms without security.
• All food, drink, etc. must be purchased through the exclusive food service provider of the venue.
• No cooking, baking, etc. may be done in the meeting rooms.
• If using a room to decorate product, the exhibitor must protect the carpet and room features (e.g. visqueen the carpet, etc.) at the exhibitor's expense.
• AV equipment, including flip charts, must be ordered/ rented from the venue.
• Nothing may be hung, taped, nailed, or affixed to the walls, floors, funiture, etc.

• A completed Meeting Room/Event Request form must be submitted to IDDBA before May 5, 2016.
• Room availability is on a limited basis; first-come, first- served.
• Forms must have complete contact information and a signature.
• Convention hotels and the Convention Center are required by contract to contact IDDBA for approval before assigning space.
• After your application has been approved by IDDBA, you will be notified by IDDBA. IDDBA will send a copy of the approval to the venue to receive booking options.
• Hospitality Suite at Hotels: upon approval from IDDBA, a copy of the approval and detailed instructions will be emailed to the company contact person below.
• Convention Center meetings require:
  An insurance certificate naming IDDBA, Dairy-Deli- Bake Seminar & Expo, GES, and the George R. Brown Convention Center as additionally insured. A copy must be submitted to IDDBA by May 5, 2016.

• A valid credit card on file with IDDBA and GRBCC- Exhibitor Services.
• Return completed form to IDDBA, Courtney Stuteville:
  Phone: 608-310-5000
  Fax: 608-238-6330
  Email: cstuteville@iddba.org

• Please contact Courtney Stuteville at IDDBA.