SupplySide West

Mandalay Bay Convention Center

Thursday, October 17 - Friday, October 18, 2019

The deadline to order for this Show has already expired

Critical Dates Checklist for SupplySide West 2019

  As Soon as Possible

Information
Requested by:

 
Read Exhibitor Service Kit (ESK) in its entirety
GES
 
Review Marketing and Promotional Opportunities
Informa
 
Make Hotel Reservations through Official Vendor
onPeak
 
Secure Meeting Room Space - Search "Meeting Rooms"
Informa
 
Make Ground Transportation Reservations
Informa
 
Log In to Update Company Listing in SupplySide Database
Informa
 
Log In to Upload Products in SupplySide Connect
Informa
 
Register Booth Personnel for Badges
Informa
June 14, 2019
Print deadline for Show Preview --includes company name, business class and website. Log In to update
Informa
  August  
August 2, 2019
Submit Booth Approval Request Form to Show Management
Informa
August 19, 2019
Early Bird Deadline - Order lead retrieval unit
CompuLEAD
August 26, 2019
Confirm date and time of onsite booth space selection for 2020 - Contact the Sales Support Coordinators
Informa
August 30, 2019
Participate in the "Invite Your Customers" program
Informa
  September  
September 9, 2019
First day for Advance Freight shipments at the warehouse
GES
September 13, 2019
Show Guide deadline --includes company name, business class and website. Log In to update
Informa
September 24, 2019
Hanging Signs must arrive at the Advance Warehouse
GES
September 24, 2019
Submit Exhibitor Appointed Contractor (EAC) form
GES
September 24, 2019
Submit Exhibitor Insurance for review
exhibitorinsurance.com
September 24, 2019
Advance Deadline - Order lead retrieval unit
CompuLEAD
September 24, 2019
Order Security for booth
MBCC
September 24, 2019
Deadline to order Booth Furnishings: Carpet, Furniture & Accessories, Graphics, Cleaning
GES
September 24, 2019
Order Electrical Service
MBCC
September 24, 2019
Secure onsite DRY storage
GES
September 24, 2019
Order any food preparation, catering, and labor for booth
MBCC
September 24, 2019
Order onsite Cold/Frozen Storage and Labor. SEE SHIPPING DATES IN OCTOBER SECTION.
GES
September 24, 2019
Discount date to order internet & cable connections
MBCC
September 24, 2019
Audio Visual Equipment Order Discount Deadline
MBCC
  October  
October 1, 2019
Create show packets and finalize schedules for your staff (refer to First-Time Exhibitor Tips for guidance) Include staff phone numbers, staff emergency meeting place, show info etc.
 
October 1, 2019
Review event emergency information and add information to your Show Packets.
Informa
October 1, 2019
Verify ALL travel arrangements prior to leaving for the show
 
October 1, 2019
Verify ALL hotel arrangements prior to leaving for the show
onPeak
October 1, 2019
Exhibitor Appointed (EAC) deadline for Certificate of Insurance submission
exhibitorinsurance.com
October 3, 2019
Submit Fire Permit to Fire Department (if required). Permit must be submitted 14 days prior to show open
Fire Marshal
October 8, 2019
Last day for Advance Freight shipments at the warehouse
GES
October 15, 2019
Begin shipping Cold/Frozen product to show site beginning today. DON'T FORGET TO ORDER PRODUCT DELIVERY IF YOU NEED TO STORE PRODUCT OUTSIDE OF YOUR BOOTH SPACE.
GES
October 16, 2019
Last day to ship Cold/Frozen product to show site. DON'T FORGET TO ORDER PRODUCT DELIVERY IF YOU NEED TO STORE PRODUCT OUTSIDE OF YOUR BOOTH SPACE.
GES
October 16, 2019
All booths without floor covering at 4:00 PM on Wednesday, October 16 will be carpeted by GES at the exhibitor’s expense.
GES
October 16, 2019
All booths must be Show Ready by 8:00 PM (except for LIFO booths moving in on Thursday morning).
GES
October 16, 2019
Ship Freight Direct to Mandalay Bay Convention Center (must arrive on target move-in date and time or receive possibile penalty)
GES
Onsite
Make sure to have all tracking information for freight sent to showsite (just in case)
 
Onsite
Attend events and education to enhance exhibiting experience and networking opportunities
 
Onsite
Review invoices and verify costs for general contractor, electrical and other vendors