Moving into any exposition can be tricky. There are a lot of moving parts and things to remember. Below is key information you need to know for moving into SupplySide West 2019.

When Can I Move-In

When you can move in and set up your booth depends on how you ship your booth materials to show site. The shipping options are:

Advance Shipping:

• Ship your booth materials (non-perishable items only) in advance to the GES Advance Warehouse (arrival deadlines apply). The Warehouse address can be found under the Print Shipping Labels tab under the Shipping, Drayage, Material Handling and Access Storage tab. This allows you to confirm your freight has arrived well before move-in starts. This is a targeted move-in show, your booth materials will arrive on your scheduled inbound target date and time. You will be able to set up your booth at that time. You can find your target move-in time under the Move-In/Move-Out Information and Target Floorplan tab by selecting the Target Maps button.
• Print Advance Shipping labels under the Generate Address Labels at the bottom of the Quick Facts page. They can also be found under the Shipping, Drayage, Material Handling and Access Storage tab by clicking on Print Shipping Labels. Remove all old labels from your crates and cartons.
• Material Handling charges will apply and can be estimated under the Shipping, Drayage, Material Handling and Access Storage tab under Shipping and Material Handling/Drayage Services.
• You will find the Shipping Address to give to your carrier under the Shipping, Drayage, Material Handling and Access Storage.

Direct Shipping:

• Ship your booth materials via a freight carrier directly to show site. This is a Targeted Move-In show, your scheduled carrier arrival time can be found under the Move-In/Move-Out information and Target Floorplan tab. NOTE - Your carrier will have to arrive at the Marshaling Yard at the date and timeframe listed on the Target Maps. Failure to do so could result in refused freight and additional material handling charges.
• Your carrier will need to check into the Marshalling Yard at your scheduled inbound target date and time. Once checked-in the driver will be assigned a time and/or dock number and will proceed to the dock at that time to unload the freight. Assignments are on a first come, first serve basis. Freight will be in your booth by the Move-In hours for booth set up, please refer to the Target Maps for the specific day/time. NOTE: The Marshaling Yard address is different than the Mandalay Bay Convention Center address. Give the Marshaling Yard to your carrier for delivery.
• Print Direct Shipping labels under the Generate Address Labels at the bottom of the Quick Facts page. They can also be found under the Shipping, Drayage, Material Handling and Access Storage tab by clicking on Print Shipping Labels. Remove all old labels from your crates and cartons.
• Material Handling charges will apply and can be estimated under the Shipping, Drayage, Material Handling and Access Storage tab under Material Handling/Drayage Services.

Privately Owned Vehicles (POV):

• It is crucial that exhibitors read the Hand Carry/Cartload/Privately-Owned Vehicle Instructions as restrictions apply. The information in this section is only an overview.
• Cartload Service is available for exhibitors in POVs driving their booth materials to the show under the Shipping, Drayage, Material Handling and Access Storage tab under Hand Carry/Cartload/Privately-Owned Vehicle Instructions tab./li>
• Privately-Owned Vehicles must report to the Marshalling Yard on their scheduled Targeted move-in date and time. They will then be sent to the convention center loading dock for unloading when space is available. Cargo vans and moving trucks are considered freight and do not qualify as a POV.

• Parkingis available at the Mandalay Bay Convention Center. Please go to the MBCC website for more details.
• You must move-in during regular installation dates and hours.
• You must abide by the union rules. Please refer to the Show site Work Rules under the Regulations and Guidelines tab.

Still have Questions?

If you still have questions about move-in be sure to use the contact information below to answer any questions you may have.

GES Servicenter: Contact GES if you have questions about order forms, need to place an order or need quotes for material handling or shipping. They can be reached at 1-800-801-7648 or 702-515-5970 Int’l.

SupplySide West Client Services Specialist: Contact your Client Services Specialist if you have questions on Target Move-In dates, Hand Carry and Cartload processes or any other general questions you may have.