SupplySide West

Mandalay Bay Convention Center

Thursday, October 17 - Friday, October 18, 2019

The deadline to order for this Show has already expired

Show Home

Booth Regulations and Guidelines

Booth Approval: ALL booths, except for booth packages, are required to submit their Booth Approval Form along with diagrams/pictures and measurements for approval by August 2, 2019. Access the Booth Approval Form here. DO NOT FORGET TO INCLUDE THE MEASUREMENTS OF STRUCTURES.
Carpet/Flooring: All booths REQUIRE carpet/ flooring (booth packages include carpet) installed by 4:00 PM on Wednesday, Oct. 16. Carpet is not included with booth space contract and can be rented through GES or exhibitors may bring their own flooring.
Storage: Fire regulations prohibit storage behind drapery. One day’s storage can be in the booth, additional storage must be ordered from GES in the Exhibitor Services Kit (ESK) at an additional cost.


In-line Booth: In-Line booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. (10ft x 10ft, 10ft x 20ft, etc.) (3.05m x 3.05m, 3.05m x 6.10m, etc.)

  • In-Line Booth: Generally arranged in a straight line with neighboring exhibitors on their immediate right and left leaving only one side exposed to the aisle. Individual booths may be combined to form a larger In-Line booth space.
  • Corner Booth: In-Line booth exposed on two sides with an immediate neighbor on one side (all guidelines for In-Line booths apply).

Island Booth: Exhibit space surrounded by aisles on all four sides of the booth space. Island booths do not include drapery. Drapery can be ordered at an additional cost from GES if needed.

Multi-Story Booth: Exhibit spaces that have a 2nd-story.

Canopy / Ceiling: An exhibit component supported over an exhibitor’s space for decorative purposes only.

Pop-Up Tent: Pop-Up Tents are collapsible frames with four legs and a canvas cover. Pop-Up tents are not allowed.

Hanging Signs and Ceiling Rigging:

  • Hanging Signs – See booth space Rules for details.
  • Lighting/Truss – Hanging truss or suspending lights from facility ceiling requires approval.
  • Exhibitors must also comply with the Show Rules and Regulations in the Exhibitor Service Kit.

NOTE: Exhibitors will be asked to remove any exhibits, not in compliance with these guidelines. Items will be stored at exhibitor’s expense.

Additional questions or clarification should be directed to your Client Services Specialist.

Please remember when designing your booth; fire hoses, extinguishers, audible or visual devices for fire alarms should always be visible and accessible.

Rules and Regulations are subject to change.

In-line Booths Top

Rules:

  • Exhibits must be constructed with enough space to allow for utility service at the rear of booth (back drape, rails, power drop).
  • Hanging signs are not allowed in In-Line Booths.
  • Pop-Up Tents are not allowed.
  • Front of booth – no items over 4ft (1.22m) in height can be within 5ft (1.52m) of aisle (red floor space on diagram) as it blocks sight line.
  • Rear of Booth - The rear of the booth and side wall (maximum of 5ft (1.52m) from the back drape) cannot exceed 8ft 3in (2.5m) in height.
  • Any signage or side wall facing the neighbor cannot have a logo or identification facing the neighboring booth. Any sidewall must be finished carpentry or covered with pipe & drape at exhibitor’s expense.
  • Any portion of an exhibit over 8ft 3in (2.5m) is not allowed and will have to be moved or removed.
  • When three or more In-Line booths are used in combination as a single exhibit space, the 4ft (1.22m) height limitation is applied only to that portion of exhibit space which is within 10ft (3.05m) of an adjoining booth.
  • Fire hose cabinets, fire extinguishers, strobes and any safety equiment may not be covered or obstructed in any way.

Island Booth Top

Rules:

  • Exhibitors are prohibited from installing roofed or multi-story exhibit booths (double-deck) without advance written approval from Show Management and Fire Marshal.
  • Hanging signs are allowed with approval. (Include measurements in Booth Approval submission)
  • Booth structure cannot exceed 16ft (4.88m) in height.
  • Hanging sign cannot exceed 20ft (6.10m) in height from the top of the sign to the floor.
  • The back wall of any booth must be finished carpentry on all sides.
  • Fire hose cabinets, fire extinguishers, strobes and any safety equiment may not be covered or obstructed in any way.

Multi-Story and Covered Booths Top

  • Multi-Story Booth: All Multi-Story exhibits, regardless of whether people will occupy the upper area or not, and all exhibit fixtures and components exceeding 16ft (4.88m) in height, must always have drawings available for inspection by the Fire Marshal.
  • All multi-level booths must have two (2) remote means of egress if the upper level is greater than 300 square feet.
  • If any exhibiting booths have multiple levels, a visible notification must appear on the stairway. This notice must state the maximum occupancy permissible or total weight load allowable on the second story.
  • All materials used in the construction of the booth and all decorative materials must be non-combustible or made flame retardant. Certificates of flame-retardant treatment must be submitted to the Fire Marshal.
  • Fire hose cabinets, fire extinguishers, strobes and any safety equiment may not be covered or obstructed in any way.
  • Multi-story booths must have current Engineering Wet Stamp drawings/renderings for submission to the Fire Marshal for inspection and approval. Submission of 3 copies is required 90 days pre-event.
    https://ordering.ges.com/011601837/firereg
    • Clark County Fire Department
      Fire Prevention Bureau
      575 East Flamingo Rd
      Las Vegas, NV 89119
      (702) 455-7311


  • Canopy / Ceiling Regulations: Exhibitors are cautioned when installing a display with a ceiling or canopy to check with the Fire Department to ensure that their display meets with the necessary fire safety precautions involving smoke alarms, fire extinguishers, sprinkler systems, etc. All canopies, false ceilings, and roofs must be approved by Show Management and Fire Marshal. Umbrellas are prohibited.


  • Pop-Up Tent: Pop-Up Tents are collapsible frames with 4 legs and a canvas cover. Pop-Up Tents are not allowed.

Hanging Signs and Aerial Rigging Top

Hanging Sign Regulations:
Hanging signs will only be permitted in Island Booths (20ft x 20ft or larger). Hanging signs are not permitted over In-Line Booths.
Signs hung without approval will be removed at the exhibitor’s expense.

Definition: An exhibit component suspended above or displayed on top of an exhibit for displaying graphics or identification.

Height: Hanging identification signs and graphics will be permitted to a maximum height of 20ft (6.10m) (where ceiling heights allow) from the top of the sign to the floor. Hanging signs must be set back 10ft (3.05m) from adjacent booths.

Intent: Hanging signs are part of the overall exhibit presentation. All identifying signs, whether suspended from the ceiling (hung) or attached to the exhibit fixture (ground supported), will be permitted to a maximum height of 20ft. Booth structure may not go higher than 16ft unless solely used for supporting an identifying sign in lieu of hanging from the ceiling.

Please contact GES to order rigging and confirm service availability. All Hanging Signs must be shipped to GES Advanced Warehouse prior to the event to receive discount pricing – September 24, 2019. Signs shipped directly to show site may not be able to be hung.

Lighting/Truss:
Exhibitors intending to use hanging light systems should include those items when submitting drawings for approval. No overhead lighting is allowed outside the boundaries of the exhibit space.