2023 COS Annual Meeting and Exhibition

Centre des congrès de Québec, 200ABC

Friday, June 16 - Sunday, June 18, 2023

The deadline to order for this Show has already expired

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OBLIGATIONS AND RESTRICTIONS

The following obligations and restrictions apply to exhibitors and exhibit contractor staff, from setup to teardown.

OBLIGATIONS

Insurance
Exhibitors must have their own liability insurance. The Québec City Convention Centre and its representatives are not liable for any bodily harm or material damage to products, booths, equipment, or decorations due to fire, water, or theft, in the rental space or while transiting inside the building, whatever the cause.

Recycling and Waste Management
Exhibitors are required to make use of the abundance of equipment provided on site to facilitate the recycling of paper, cardboard, glass, plastics for the duration of the event including set-up and tear down. Additional waste management methods could be provided beyond the aforementioned listed.
Waste and recycling bins are to be placed in the aisle in front of booth every night after the exhibition closes. These will be emptied by Convention Centre staff at no charge. All bins left inside booths will not be emptied.

Restrictions

Common Areas
At no time may exhibitors obstruct hallways, elevators, escalators, entrances, exhibit halls, video monitors, emergency exits, or other rooms.

Pets and Other Animals
The presence of animals must be approved by the Convention Centre prior and before being allowed in the building. Only service dogs are welcome and unrestricted.

Cooking Appliances
Exhibitors are required to conform to the Convention Centre’s fire safety regulations. Please consult the Security Measures and Fire Prevention available on the Convention Centre website.

Stickers
All use of self adhesive materials must receive prior approval by the Convention Centre.

Balloons and Confetti
Use of helium filled balloons must be approved in advance by the Event Coordinator. Exhibitors will be charged recovery fees for all balloons requiring recovery from the ceiling after the exhibition. Confetti and glitter usage is prohibited in the Convention Centre.

Use of Alcohol during Setup and Teardown
In an effort to reduce the risk of accidents, alcoholic beverages are strictly prohibited during move-in and move-out, unless an exceptional agreement has been contracted with the Convention Centre.

Children
For safety reasons, children should not be allowed in loading dock area or in the exhibit hall while move-in and move-out are taking place.

Fire
Exhibitors are required to conform to the Convention Centre’s fire safety regulations. Please consult the Security Measures and Fire Prevention available on the Convention Centre website.

Noise Restrictions
All equipment subject to producing noise and/or odors susceptible of disturbing exhibitors or visitors must be silenced. Sound levels may not exceed 70 decibels measured at four feet from the source. The Convention Centre reserves the right to be the only judge in the matter.

Adhesive Tape
Only the following adhesive tapes are permitted to be used in the Convention Centre and can be purchased on site :
For walls:3M no. 7225 Wall-Mounting Tabs
For floors: Echo Tape CL-W6033, VI-N6120, or equivalent Echo Tape DC-W188F Double-Sided Tape
For brick walls: 3M no. 7225 Wall-Mounting Tabs

Security
The Convention Centre provides round-the-clock building security. However, security will not be responsible for exhibitor property within rented spaces. Exhibitors who wish to hire additional security for their booths will need to see the Exhibitor Services Manager.

Smoking and Vaping
The Convention Centre offers the public a smoke-free environment. Quebec’s Tobacco Act passed on May 31, 2006 bans without exception, all smoking within the Convention Centre walls including the loading zones. Smoking is also prohibited within 9 metres of any door.

Motor vehicles
Exhibitors are required to conform to the Convention Centre’s fire safety regulations. Please consult the Security Measures and Fire Prevention available on the Convention Centre website.