2023 COS Annual Meeting and Exhibition

Centre des congrès de Québec, 200ABC

Friday, June 16 - Sunday, June 18, 2023

The deadline to order for this Show has already expired

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Move-Out Procedures


Exhibitors handling their own teardown and using their own vehicles should:
1.Wait for Centre staff to bring their empty containers to the booth. This will begin after the exhibition service contractor removes the aisle carpeting.
2.Pack their material.
3.Move all their material in one load to the loading dock using a four-wheel dolly or request assistance from a Convention Centre handler or forklift operator to proceed with the move-out.
4.Notify the dock master that all their material is at the dock and ready for loading. The dock master will provide them with a ticket.
5.Leave their material at the dock while they get their vehicle.
6.Line up at the entrance to the loading dock and give their ticket to the dock traffic attendant, who will assign them to a loading door as soon as one becomes available.
7.Park their vehicle in position and load their material as quickly as possible.



Return Shipping


Material will not be returned automatically. The process definitely benefits from some advance planning.

Exhibitors who choose not to use the official carrier to return their material have the following responsibilities:

1.Call their carrier in advance to have their material picked up on move-out day, before the move-out deadline.
2.Attach a copy of their electronic bill of lading on all packages or complete a regular bill of lading by hand in three copies, making sure to include their account number. Note: The Convention Centre does not provide bills of lading for any carrier. See the official carrier and customs broker onsite if necessary.
3.Number all packages (e.g., 1 of 2, 2 of 2) and specify their shipping address, their cell phone number, and their booth number.
4.Notify the dock master when the shipment is ready to be picked up by their carrier. Provide the dock master with a copy of their duly completed bill of lading.


Please note:
  • Convention Centre staff are not authorized to call carriers on exhibitors’ behalf.
  • Shipments leaving Canada require a commercial invoice in three copies, produced by the exhibitor and attached to the bill of lading. Carriers will not pick up packages without these completed forms.