2020 Summit of the Americas

Hyatt Regency Orlando

Tuesday, March 31 - Thursday, April 2, 2020

The deadline to order for this Show has already expired

Personally Owned Vehicle (POV) Instructions

To support your event planning for Hyatt Regency Orlando, GES would like to point out the following information related to POVs.

  • The authorized Outbound Material Handling Form is required to gain access to the docks for outbound material handling services. This paperwork must be in the hands of the POV driver (please do not leave in the exhibit hall).

  • It is difficult to project the number of exhibitors who will utilize POV material handling services. POVs are served on a first come, first serve basis and need to follow the times outlined in Show Information for a smooth process. Exhibitors planning to remove items immediately at show close should anticipate a two-hour window for these services at Hyatt Regency Orlando.

  • All POVs and individuals wishing to gain access to the docks must check in with the GES dock foreman. The registered booth name, number and identification will be required.

  • Exhibitors may park in the Hyatt Regency Orlando parking lots and hand carry items into the exhibit hall (without the use of wheeled carts or dollies). This restriction is for safety purposes and to reduce damage to entrance ways and common areas of the facility.

  • Please do not park POVs in any of the public areas near the building as Hyatt Regency Orlando Security may ticket or tow.

  • At close of show exhibitors obtain an Outbound Material Handling Form from the GES Servicenter. Exhibitors who will be removing their items via a POV must have this form signed and dated by a GES Service Representative.

GES makes it a priority to service POVs in an efficient manner through the material handling process. For additional questions please Contact Us.


For those POV's who wish to Self Unload utilizing the Exhibit Hall docks, please be advised of the following instructions.

  • The following Vehicles are the only vehicles that qualify for this:

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  • Trailers of any size may be directed to marshaling yard prior to unloading and are considered part of the GES's material handling jurisdiction.

  • Two persons must be present in the vehicle so that the driver remains in the vehicle at all times. There is very limited space for this service, so a maximum time limit of 10 minutes per vehicle is allowed for the freight and vehicle to be removed from the dock. This will allow efficiencies in other POV's wishing to utilize this self unload service.

  • Vehicles left unattended will be subject to towing.