HAI HELI-EXPO

Kay Bailey Hutchison Convention Center Dallas

Tuesday, March 8 - Thursday, March 10, 2022

The deadline to order for this Show has already expired

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Quick Facts

× Payments at show site must be made via GES-accepted credit card, check, or wire transfer.
GES will not accept cash payments at show site.

What's Included in the Standard Booth

  • Standard Booth Package:
    Booth Size: 10' x 10'
    8' High Backwall Drape Color: Blue
    3' High Sidewalls Drape Color: Blue
    One ( 1 ) 17" x 11" Booth ID Sign

    Aisle Carpet Color: Blue Jay
    Please Note: The Facility is Not Carpeted & Carpet is Mandatory for this show.
    *Any booth missing floor covering at 3:00 PM on March 7, 2022, will have carpet provided at the EXHIBITOR'S EXPENSE.
Important Information
First Time Exhibitor Pavillion
8' High Backwall Drape Color: Gray
3' High Sidewalls Drape Color: Gray
Booth Carpet Color: Pepper ( Color can NOT be changed ).
One ( 1 ) 17" x 11" Booth ID Sign

END CAPS: Do not forget to hide unsightly structural areas with end-cap draping. This is especially true for pop-up booths when a booth is at the end of an aisle, or inline but placed on a slant, or when a popup booth is used in island exhibits and the back is exposed.

If you do not handle this yourself, HAI may order draping or end caps (at the exhibitor's expense) to mask the unsightly view of exposed wore structures, electrical wires, etc., along an aisle or at the edge of booths.

HAND CARRY: Definition of Hand Carry - is material that can be hand carried (without wheels) by only one person through the main entrance of a facility during move-in and move-out that weighs less than 200 lbs. See item #9 of the Rules and Regulations on https://heliexpo.com/rules-and-regulations/ for more details

Important Dates and Deadlines

Please take notice - In the event move in or move out is during overtime, all applicable surcharges will apply.
Straight Time: Monday through Friday 8:00 AM to 4:30 PM.
Trucks signing in after 2:00 PM may be charged at the overtime rate.

*All inbound carriers must check into the warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

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Mon. Jan. 31, 2022Advance shipments may begin arriving at warehouse*: 8:30 AM
Wed. Feb. 9, 2022Discount Deadline Date for Orders Received with Payment
Tue. Mar. 1, 2022Last day for Advance Shipments to arrive at Warehouse without surcharges* 3:00 PM
Fri. Mar. 4, 2022Direct Delivery to Show Site 8:00 AM To 4:30 PMReference Targeted Floorplan for Dates & Times for Direct Shipments to avoid Off-Target Surcharges.
Sat. Mar. 5, 2022Direct Delivery to Show Site 8:00 AM To 4:30 PMReference Targeted Floorplan for Dates & Times for Direct Shipments to avoid Off-Target Surcharges.
Sun. Mar. 6, 2022Direct Delivery to Show Site 8:00 AM To 4:30 PMReference Targeted Floorplan for Dates & Times for Direct Shipments to avoid Off-Target Surcharges.
Mon. Mar. 7, 2022Direct Delivery to Show Site 8:00 AM To 4:30 PMReference Targeted Floorplan for Dates & Times for Direct Shipments to avoid Off-Target Surcharges.
Aircraft Fly-In
Fri. Mar. 4, 2022Aircraft Fly-InMust schedule time with HAI Director of Flight Operations.
Sat. Mar. 5, 2022Aircraft Fly-InMust schedule time with HAI Director of Flight Operations.
Exhibitor Move-in
Fri. Mar. 4, 20228:00 AM To 4:30 PMTargeted Move In ONLY.
Sat. Mar. 5, 20228:00 AM To 4:30 PMTargeted Move In ONLY (OT MOVE IN).
Sun. Mar. 6, 20228:00 AM To 4:30 PMTargeted Move In ONLY (OT MOVE IN).
Mon. Mar. 7, 20228:00 AM To 4:30 PMTargeted Move In ONLY.
Show Hours:
Tue. Mar. 8, 202210:30 AM To 5:00 PM
Wed. Mar. 9, 202210:00 AM To 5:00 PM
Thu. Mar. 10, 202210:00 AM To 4:00 PM
Exhibitor Move-out
Thu. Mar. 10, 20224:00 PM To 8:30 PM(OT after 4:30 PM) EACs may access the show floor at 4:00 PM WITHOUT tools. Tools may come on the floor starting at 5:00 PM.
Fri. Mar. 11, 20228:00 AM To 4:30 PM
Sat. Mar. 12, 20228:00 AM To 12:00 PM
Aircraft Fly-Out
Thu. Mar. 10, 2022Aircraft Fly-OutMust schedule time with HAI Director of Flight Operations.
Fri. Mar. 11, 2022Aircraft Fly-OutMust schedule time with HAI Director of Flight Operations.
Sat. Mar. 12, 2022Carriers MUST be checked in by 8:00 AM
Sat. Mar. 12, 2022All exhibitor materials MUST be removed by 12:00 PM
Add Dates to Calendar

Shipping Addresses

Advance Shipment to Warehouse
GES
HAI HELI-EXPO
Exhibiting Company Name
Booth #
c/o TForce Freight c/o Crane Cartage LLC
4050 Valley View Ln Ste 100
Irving, TX  75038
United States of America
Shipments should arrive on or between business days: Monday, January 31, 2022
  • Monday, January 31, 2022 - Tuesday, March 1, 2022

NOTE: Flat beds or shipments over 5,000 pounds can not be received at the warehouse.
Warehouse receiving hours are:
  • Monday - Friday, 8:30 AM to 3:00 PM; Closed 12:00 PM to 1:00 PM & Holidays.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

*All inbound carriers must check into the warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

Please Note: Shipments arriving before Monday, January 31, 2022 will incur a storage fee, and shipments arriving after Tuesday, March 1, 2022 will incur a Late to Warehouse Fee.

Direct Shipment to Exhibit Site
GES
HAI HELI-EXPO
Exhibiting Company Name
Booth #
Kay Bailey Hutchison Convention Center Dallas
650 S Griffin Street
Dallas, TX  75202-5005
United States of America
Shipments should arrive on:
Friday, March 4, 20228:00 AM to Monday, March 7, 2022Reference Targeted Floorplan for Dates & Times for Direct Shipments to avoid Off-Target Surcharges.
Saturday, March 5, 20228:00 AM To 4:30 PMReference Targeted Floorplan for Dates & Times for Direct Shipments to avoid Off-Target Surcharges.
Sunday, March 6, 20228:00 AM To 4:30 PMReference Targeted Floorplan for Dates & Times for Direct Shipments to avoid Off-Target Surcharges.
Monday, March 7, 20228:00 AM To 4:30 PMReference Targeted Floorplan for Dates & Times for Direct Shipments to avoid Off-Target Surcharges.

Please Note: Shipments not arriving on the above designated time frame, on a holiday, or on overtime will incur additional charges.


500 Hotel Street
Marshaling Yard Site Address
GES
HAI HELI-EXPO
Exhibiting Company Name
Booth #
500 Hotel Street
Dallas, TX  75202
United States of America

Need more info on how to ship and where? Review Material Handling Information

GES Logistics

Shipping to the Show with GES Logistics - We Can Ship It For You

Let us handle all your shipping needs and enjoy priority move-in/move-out and more.

With decades of trade show experience, GES Logistics understands your transportation needs. As the Official Services Provider for your show, we offer a variety of fully integrated services and competitive rates that include:

  • One-way or roundtrip shipping to and from the show floor
  • Priority move-in/move-out
  • Online tracking 24/7
  • Show site GES support team

Roundtrip domestic logistics for non-local shipments of 5,000 lbs or less is called Transportation Plus and also gets you:

  • 10% off material handling
  • Free weight certificate
  • No carrier wait time fees
  • All GES tradeshow services within one invoice (No need to track invoicing from other carriers)

GES will not act as Importer of Record (IOR) or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight.