The 2025 CPMA Annual Convention & Trade Show exhibit hall will officially close
Thursday, April 10 at 4:30pm. In order for the move-out to run as smoothly and efficiently as possible, we ask you to make note of the following information which will help you schedule your activities accordingly.
AISLE CARPET:
Removal of the aisle carpet will start at 4:30pm and should be completed by 5:30pm.
Please keep aisles free of booth materials and produce until all the aisle carpet is removed.
DISMANTLE LABOUR:
Please confirm your move-out labour at the GES Service Desk by 2pm on Thursday, April 10, 2025.
FOOD BANK:
Volunteer staff will start collecting donated produce from your booth as soon as the aisle carpet is removed. Please be sure to label your products for donation using the
pink Food Bank labels available at the GES Exhibitor Services Desk. Please be sure to keep your donated product in your booth space for collection and not in the aisle. To ensure additional disposal costs are not incurred, please ensure the produce you are leaving for donation is worthy of donating.
GES LOGISTICS:
If you have not made shipping arrangements, please visit the GES Exhibitor Services Desk prior to move-out and a representative from GES Logistics/ConsultExpo Inc. will be available to assist you with your outbound shipment.
Shipping & Material Handling
EMPTY CRATE RETURN:
Empty crate returns will begin as soon as all the aisle carpet has been removed. We ask your assistance by keeping the aisles free of material until the aisle carpet has been cleared.
Crate returns may take up to 5 hours to be completed.
OUTBOUND FREIGHT:
Exhibitors using the loading docks must arrive during their scheduled Move Out Time
(Click here to view the move out schedule) to have their freight loaded. Exhibitors not using the loading docks who can hand carry items may Move Out earlier than their scheduled time (not later) - but only during posted Move Out hours. Any request for a change in Move Out Time should be sent to GES, Emily Adachi at
eadachi@ges.com.
All vehicles must check-in directly at the Palais loading docks no later than Noon on Friday, April 11, 2025. (163 St. Antoine West, Montreal, Quebec). Please note that there are four (4) entrances to the convention centre, however loading docks are only accessible through St. Antoine West. Please anticipate a waiting time at the loading docks. See the
Move-out Procedure for more information.
To ensure the smooth and secure move-out of your freight, please visit the GES Exhibitor Services Desk to pick-up an
Outbound Bill of Lading (BOL) form to complete. Outbound BOL’s
MUST be completed for your materials to be loaded onto your carrier or your goods
will not be released from the show floor.
Completed BOL’s should be returned to the GES Freight Desk located at the loading dock once your materials are packed up and ready to go. Please do not leave your completed bill of lading in your booth. This process helps to ensure the control and security of your freight during the move-out. Once your completed BOL is received at the GES Freight Desk and a dock is available, your vehicle will be directed to the loading docks.
All exhibits and material must be removed by Friday, April 11 by 4:00 pm. Please ensure you have made arrangements with your shipper to remove your goods from the floor before this time. All material left on the floor past 2:00pm will be deemed as “stranded freight” and will be removed by the official carrier
at the exhibitor’s expense. No liability will be assumed by GES as a result of such re-routing or handling.
HAND CARRIED ITEMS: No material may be taken through the main entrance unless it can be carries by hand.
HEALTH AND SAFETY:
- The facility is a smoke free environment. Smoking is restricted to outside only at the back of the facility.
- WORKPLACE AND WORKERS SAFETY IS EVERYONE’S RESPONSIBILITY - Exhibitors are responsible to ensure that all their on-site staff and suppliers/contractors are informed of and comply with the Occupational Health & Safety Act while on the show floor including:
- All persons on the show floor will be required to wear approved safety footwear (steel toe shoes) during the move-in and move-out;
- Approved hard hats must be worn in booths where overhead work or construction work is being done;
- Other safety protective equipment (such as gloves and safety glasses, safety vests) must be worn wherever exposure to injury is possible such as when carpentry work is being done or on loading dock;
- The maximum allowable height for a ladder on the show floor is 10 feet;
- When working at heights of 10 feet or more, ladders must be tied off and appropriate rigging equipment worn. Ladders cannot be used as working platforms.
- Children under 16 years are NOT permitted on the show floor during tear down/move out.
- To ensure your safety, exhibitors will not be allowed in the crate storage area. Please do not stand on furniture to dismantle your exhibit. Be aware, watch for forklifts and moving vehicles.
- Do not leave valuable items unattended in your booth.
- Please report all safety hazards immediately.
