Move-In Information

IMPORTANT INFORMATION FOR ALL EXHIBITORS:
To ensure a safe and efficient move-in process, the CPMA Trade Show follows a targeted freight move-in schedule which means all exhibitors who require the use of the loading docks must have their truck arrive during their designated move-in slot to have their freight unloaded. Freight handling and delivery to the booth is an exclusive GES service.

Option 1: Ship your exhibit materials to the Advance Warehouse:
We recommend you ship your show material to the warehouses in advance of the show. Non-Produce shipments may be shipped to arrive on or after Friday, March 7, 2025 and NO LATER than Friday, March 28, 2025. Produce shipments may be shipped to arrive on or after Monday, March 31, 2025 and NO LATER than Sunday, April 6, 2025. The benefits of advance shipping include: storage of material for up to 30 days prior to the show, delivery of shipment to your booth prior to exhibitor move-in and it saves you valuable time..

For more information, see the Shipping Information & Labels - Advance Warehouse or contact our team at CPMA@ges.com.


Option 2: Move In for Exhibitors using the loading docks:
A colour-coded move-in floor plan for freight arrivals has been designed to create a controlled environment on the Trade Show floor. If you are using the loading docks, you must have your carrier or trucks arrive during your scheduled move-in time and communicate any difficulties well in advance. If you miss your scheduled move-in time, you must reschedule or be prepared to wait and may be subject to off target fees.

Trucks should check-in directly at the loading docks (163 Saint-Antoine West, Montreal, Quebec). Please note that there are four (4) entrances to the convention centre, however loading docks are only accessible through Saint-Antoine West.

Your assigned move in time is the time your truck is permitted to check in with GES, not when it arrives on the floor, which can take some time depending on the volume being unloaded and availability of docks. Please be sure to schedule your labour accordingly. For a more accurate arrival time, you can choose to ship your freight to the Advance Warehouse which will mean that it will be in your booth BY your assigned move in time.

Move-out begins Thursday, April 10 at 4:30pm after show close. Empty containers will be returned stating at 5:30pm after the aisle carpet removal. More information on move-out procedures can be found here.


Option 3: Move In for Exhibitors hand carrying items (without using loading docks)
Exhibitors who do not require the loading docks may move in at any time during the hours specified below.

If you have ordered carpet or furnishings from GES, these will be set-up in your booth prior to your arrival according to your scheduled move-in time on the floor plan.

Materials brought through the front of the exhibit hall must be a small quantity/size that the exhibitor can carry in by hand - no dollies or carts allowed. All other items must go through the loading docks.


Exhibitor Move-In Hours Are As Follows:
Sunday, April 6, 2025: 8:00am - 6:00pm (freight as per targeted move-in schedule)
Monday, April 7, 2025: 7:00am - 6:00pm (freight as per targeted move-in schedule)
Tuesday, April 8, 2025: 7:00am - 6:00pm (freight as per targeted move-in schedule)
Wednesday, April 9, 2025: 7:00am - 12:00pm (noon)
**All exhibits must be show ready by noon on Wednesday, April 9**


Safety Note:
All exhibitors, service providers and personnel working on the show floor during move-in and move-out periods are required to wear approved personal protective equipment, at a minimum safety shoes or steel toes. Hard hats, harnesses, fall protection, gloves and safety eyewear must be worn when warranted by safety considerations.