AUSA Annual Meeting & Exposition, A Professional Development Forum

Walter E. Washington Convention Center

Monday, October 12 - Wednesday, October 14, 2015

The deadline to order for this Show has already expired

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Direct Freight Procedures & Schedule

Listed on the following page are the Direct Freight Schedules for shipments consigned directly to GES at the Walter E. Washington DC Convention Center. Any exhibitor not arriving on schedule will cause considerable inconvenience for other exhibitors and may be delayed in unloading or loading, as well as incurring additional charges. A 50% OFF TARGET SURCHARGE will be applied to all off-target deliveries above and beyond the material handling rate.

Please inform your designated carrier of these critical time schedules.

All drivers with direct Convention Center shipments MUST first report, IN PERSON, to the marshaling yard in order to check-in.

The GES Marshaling Yard will be located at:
RFK Stadium – Lot 7
2400 East Capital Street, S.E.
Washington, D.C. 20003


Any vehicles, including personal vehicles, company vans or company trucks, that attempt to report directly to the Convention Center will be rerouted to the marshaling yard and put at the end of the line. Traffic control problems and a lack of parking spaces around the convention center area necessitate utilization of this dispatching system.

It is important that you complete the Freight Service Questionnaire by 21 August 2015. Any scheduling questions should be directed to AUSA@ges.com.

Zone Booth Size Display Vehicle/Heavy Machinery Move In Marshaling Yard Freight Check-In Approximate Unloading Time in hall
Zone 1 Booths(1500 & Above)Square Feet Per Individual Booth Move-In Schedule Per Individual Booth Move-In Schedule Per Individual Booth Move-In Schedule
Zone 2 Booths (400-1400) Square Feet Tuesday October 6th 1:00pm Wednesday October 7th 3:00am-8:00am Wednesday October 7th 8:00am-7:00pm
Zone 3 Booths (100-300) Square Feet Tuesday October 6th 1:00pm No Direct Shipments Must ship to Advance Warehouse No Direct Shipments Must ship to Advance Warehouse
Zone 4 Booths(1500 & Above)Square Feet Per Individual Booth Move-In Schedule Per Individual Booth Move-In Schedule Per Individual Booth Move-In Schedule
Zone 5 Booths (400-1400) Square Feet Wednesday October 7th 1:00pm Wednesday October 7th 5:00am-11:00am Thursday October 8th 2:00pm-8:00pm
Zone 6 Booths (100-300) Square Feet Thursday October 7th 1:00pm No Direct Shipments Must ship to Advance Warehouse No Direct Shipments Must ship to Advance Warehouse

Outbound Shipments: Please prepare a separate GES Bill of Lading for each outbound shipment. Return the completed paperwork to the GES Service Center after all of your material is packed, labeled and ready to be shipped. Do NOT leave the outbound material handling order form with your shipment.

All vehicles, including personal vehicles (POV’s) arriving to make pick-ups MUST first report directly to the marshaling yard for dispatch to the Convention Center.

Do NOT have your driver report directly to the Walter E. Washington DC Convention Center. Vehicles will be dispatched from the marshaling yard to the facility, as the exhibits are ready for shipping and as dock space permits.

Halls A-C Targeted Move-Out Schedule

Booths that are 100-300 square feet
Carrier check in time is:
Thursday, October 15th at 10:00am

Booths that are 400-1400 square feet
Carrier check in time is:
Friday, October 16th at 6:00am

Booths that are greater than 1500 square feet
Carrier check in time is:
Friday, October 16th at 10:00am

Halls D-E Targeted Move-Out Schedule

Booths that are 100-300 square feet
Carrier check in time is:
Thursday, October 15th at 10:00am

Booths that are 400-1400 square feet
Carrier check in time is:
Friday, October 16th at 6:00am

Booths that are greater than 1500 square feet
Carrier check in time is:
Friday, October 16th at 10:00am