National Hispanic Medical Association Annual Conference

Hyatt Regency Chicago

Friday, April 28 - Saturday, April 29, 2023

The deadline to order for this Show has already expired

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Quick Facts

What's Included in the Standard Booth

  • Booth Size: 8' x 10'
    8' High Blue / White Backwall Drape
    3' High White Siderail
    Facility is carpeted
    1 - 6' Blue Skirted Table, 3 Sides
    2 - Contour Chairs
    1 - Wastebasket
    1 - ID Sign

Important Dates and Deadlines

In the event move-in or move-out is during overtime, all applicable surcharges will apply. Straight Time: Monday through Friday 8:00 AM to 4:30 PM.

All inbound carriers must check into the warehouse and/or showsite by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

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Mon. Mar. 27, 2023Advance shipments may begin arriving at warehouse*: 8:00 AM
Fri. Apr. 7, 2023Warehouse will be CLOSED in observance of Good Friday
Mon. Apr. 10, 2023Discount Deadline Date for Orders Received with Payment
Tue. Apr. 25, 2023Last day for Advance Shipments to arrive at Warehouse without surcharges* 2:30 PM
Fri. Apr. 28, 2023Direct Delivery to Show Site 8:00 AM To 4:00 PM
Exhibitor Move-in
Fri. Apr. 28, 20237:00 AM To 11:00 AM
Show Hours:
Fri. Apr. 28, 202311:00 AM To 7:30 PM
Sat. Apr. 29, 20237:30 AM To 4:30 PM
Exhibitor Move-out
Sat. Apr. 29, 20234:30 PM To 6:30 PM
Sat. Apr. 29, 2023Carriers MUST be checked in by 4:30 PM
Sat. Apr. 29, 2023All exhibitor materials MUST be removed by 6:30 PM
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Shipping Addresses



Advance Shipment to Warehouse
GES c/o Tradeshow Transportation
National Hispanic Medical Association Annual Conference
Exhibiting Company Name
Booth #
2300 S. Throop St.
Chicago, IL  60608
United States of America
Shipments should arrive on or between business days: Monday, March 27, 2023
  • Monday, March 27, 2023 - Tuesday, April 25, 2023

Warehouse receiving hours are:
  • Monday - Friday, 8:00 AM to 2:30 PM; Closed 12:00 PM to 1:00 PM & Holidays.


Warehouse cannot accept:
Any single piece greater than 4,400 lbs. (1995 kg)
Any single piece with a height greater than 100 inches (2.5 m)
Any single piece with a width greater than 96 inches (2.4 m)
Any flatbed deliveries

Please refer to the GES Warehouse Closure Calendar for official closure dates.

*All inbound carriers must check into the advance warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

Please note: Shipments arriving before Monday, March 27, 2023 will incur a storage fee. Shipments arriving after Tuesday, April 25, 2023 may incur an additional charge. Please refer to the Material Handling/Drayage Services page for more information.

Direct Shipment to Exhibit Site
GES
National Hispanic Medical Association Annual Conference
Exhibiting Company Name
Booth #
Hyatt Regency Chicago
151 E Wacker Dr
Chicago, IL  60601
United States of America
Shipments should arrive on:
Friday, April 28, 20238:00 AM To 4:00 PM 

Please Note: Shipments not arriving on the above designated time frame, on a holiday, or on overtime will incur additional charges.


GES Logistics

Shipping to the Show with GES Logistics - We Can Ship It For You

Let us handle all your shipping needs and enjoy priority move-in/move-out and more.

With decades of trade show experience, GES Logistics understands your transportation needs. As the Official Services Provider for your show, we offer a variety of fully integrated services and competitive rates that include:

  • One-way or roundtrip shipping to and from the show floor.
  • Priority move-in/move-out.
  • Online tracking 24/7.
  • Show site GES support team.

Roundtrip domestic logistics for non-local shipments of 5,000 lbs or less is called Transportation Plus and also gets you:

  • 10% off material handling.
  • Free weight certificate.
  • No carrier wait time fees.
  • All GES tradeshow services within one invoice (No need to track invoicing from other carriers).

GES will not act as Importer of Record (IOR) or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight.