HAI HELI-EXPO 2023

Georgia World Congress Center

Tuesday, March 7 - Thursday, March 9, 2023

Order GES Services by Thursday, February 9 for Best Pricing

What's Included in the Standard Booth

  • Standard Booth Package:
    Booth Size: 10' x 10'
    Backwall Drape: Blue
    Sidewall Drape: Blue
    Facility Carpet Color: Hall is NOT Carpeted - MANDATORY FLOOR COVERING IS REQUIRED - any booth missing floor covering at 3:00 PM on Monday, March 6, 2023, will have carpet provided at the EXHIBITOR'S EXPENSE
    Aisle Carpet Color: Blue Jay
    Booth ID Sign

    First Time Exhibitor & New Product Pavilion:
    Gray Drape and Pepper Booth Carpet (Color can NOT be changed)
    Booth ID Sign

    END CAPS:
    Do not forget to hide unsightly structural areas with end-cap draping. This is especially true for pop-up booths when a booth is at the end of an aisle, or inline but placed on a slant, or when a popup booth is used in island exhibits and the back is exposed. If you do not handle this yourself, HAI may order draping or end caps (at the exhibitor's expense) to mask the unsightly view of exposed wore structures, electrical wires, etc., along an aisle or at the edge of booths. See item #9 of the Rules and Regulations on heliexpo.rotor.org for more details.

    HAND CARRY:
    Definition of Hand Carry - is material that can be hand carried by only one person through the main entrance of a facility during move-in and move-out that weighs less than 300 lbs.

Important Dates and Deadlines

Please take notice - In the event move in or move out is during overtime, all applicable surcharges will apply.
Straight Time: Monday through Friday 8:00 AM to 4:30 PM.

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Fri. Jan. 27, 2023Advance shipments may begin arriving at warehouse* 7:30 AMNOTE: Flat beds or shipments over 5,000 pounds can not be received at the warehouse.
Thu. Feb. 9, 2023Discount Deadline Date for Orders Received with Payment
Mon. Feb. 27, 2023Last day for Advance Shipments to arrive at Warehouse without surcharges* 3:30 PM
Thu. Mar. 2, 2023Direct Delivery to Show Site 8:00 AM To 5:00 PMRefer to Targeted Floorplan
Fri. Mar. 3, 2023Direct Delivery to Show Site 8:00 AM To 5:00 PMRefer to Targeted Floorplan
Sat. Mar. 4, 2023Direct Delivery to Show Site 8:00 AM To 5:00 PMRefer to Targeted Floorplan
Sun. Mar. 5, 2023Direct Delivery to Show Site 8:00 AM To 5:00 PMRefer to Targeted Floorplan
Mon. Mar. 6, 2023Direct Delivery to Show Site 8:00 AM To 5:00 PMRefer to Targeted Floorplan
Aircraft Fly-In
Fri. Mar. 3, 2023Aircraft Fly-InMust schedule time with HAI Director of Flight Operations
Sat. Mar. 4, 2023Aircraft Fly-InMust schedule time with HAI Director of Flight Operations
Exhibitor Move-in
Thu. Mar. 2, 20238:00 AM To 5:00 PM
Fri. Mar. 3, 20238:00 AM To 5:00 PM
Sat. Mar. 4, 20238:00 AM To 5:00 PM
Sun. Mar. 5, 20238:00 AM To 5:00 PM
Mon. Mar. 6, 20238:00 AM To 5:00 PM
Show Hours:
Tue. Mar. 7, 202310:00 AM To 5:00 PM
Wed. Mar. 8, 202310:00 AM To 5:00 PM
Thu. Mar. 9, 202310:00 AM To 4:00 PM
Exhibitor Move-out
Thu. Mar. 9, 20234:05 PM To 8:00 PM(OT after 4:30 PM)
EACs may access the show floor at 4:00 PM WITHOUT tools. Tools may come on the floor starting at 5:00 PM
Fri. Mar. 10, 20238:00 AM To 4:30 PM
Sat. Mar. 11, 20238:00 AM To 12:00 PM
Aircraft Fly-Out
Thu. Mar. 9, 2023Aircraft Fly-OutMust schedule time with HAI Director of Flight Operations
Fri. Mar. 10, 2023Aircraft Fly-OutMust schedule time with HAI Director of Flight Operations
Sat. Mar. 11, 2023Carriers MUST be checked in by 8:00 AM
Sat. Mar. 11, 2023All exhibitor materials MUST be removed by 12:00 PM
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*All inbound carriers must check in by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

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