HFMA Annual Conference 2020

Henry B. Gonzalez Convention Center

Sunday, June 28 - Tuesday, June 30, 2020

The deadline to order for this Show has already expired

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Ship Exhibit Freight

Exhibitor Resources

Quick Facts

What's Included in the Standard Booth

  • Entire show floor (including individual exhibitor booths) will have blue carpet.

Important Dates and Deadlines

Please note: Overtime charges are before 8:00 AM and after 4:30 PM, all applicable surcharges will apply.

*All inbound carriers must check into the advance warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

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Thu. May. 28, 2020Advance shipments may begin arriving at warehouse*: 8:00 AM
Mon. Jun. 8, 2020Discount Deadline Date for Orders Received with Payment
Fri. Jun. 19, 2020Last day for Advance Shipments to arrive at Warehouse without surcharges* 3:30 PM
Sat. Jun. 27, 2020Direct Delivery to Show Site 1:00 PM To 4:00 PM
Sun. Jun. 28, 2020Direct Delivery to Show Site 8:00 AM To 3:00 PM
Exhibitor Move-in
Sat. Jun. 27, 20201:00 PM To 5:00 PMPlease Note: Exhibitor Move-In for 20' x 20' exhibitors only begins on Saturday, June 27th at 1:00 PM.
Sun. Jun. 28, 20208:00 AM To 3:00 PMAll Exhibitors.
Show Hours:
Sun. Jun. 28, 20205:00 PM To 7:00 PM
Mon. Jun. 29, 20209:00 AM To 4:30 PM
Mon. Jun. 29, 20205:30 PM To 7:00 PM
Tue. Jun. 30, 20209:00 AM To 3:30 PM
Exhibitor Move-out
Tue. Jun. 30, 20203:30 PM To 8:00 PM
Wed. Jul. 1, 2020Carriers MUST be checked in by 9:00 AM
Wed. Jul. 1, 2020All exhibitor materials MUST be removed by 11:00 AM
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Shipping Addresses



Advance Shipment to Warehouse
GES
HFMA Annual Conference 2020
Exhibiting Company Name
Booth #
YRC
111 Gembler Road
San Antonio, TX  78219
United States of America
Shipments should arrive on or between business days: Thursday, May 28, 2020
  • Thursday, May 28, 2020 - Friday, June 19, 2020

Warehouse receiving hours are:
  • Monday - Friday, 8:00 AM to 3:30 PM; Closed 12:00 PM to 1:00 PM & Holidays.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

*All inbound carriers must check into the advance warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

Please note: Shipments arriving before Thursday, May 28, 2020 will incur a storage fee. Shipments arriving after Friday, June 19, 2020 may incur an additional charge. Please refer to the Material Handling/Drayage Services page for more information.

Direct Shipment to Exhibit Site
GES *DO Not Use*
HFMA Annual Conference 2020
Exhibiting Company Name
Booth #
Henry B. Gonzalez Convention Center
237 Tower of the Americas Way
*DO Not Use*
San Antonio, TX  78205
United States of America
Shipments should arrive on:
Saturday, June 27, 20201:00 PM To 4:00 PM 
Sunday, June 28, 20208:00 AM To 3:00 PM 

Please Note: Shipments not arriving on the above designated time frame, on a holiday, or on overtime will incur additional charges.


TA Truck Stop (exit 583)
Marshaling Yard Site Address
TA Truck Stop (exit 583)
I-10 East Exit 583
10 N Foster Road
San Antonio, TX  78219
United States of America

Need more info on how to ship and where? Review Material Handling Information

GES Logistics

Shipping to the Show with GES Logistics - We Can Ship It For You

Let us handle all your shipping needs and enjoy priority move-in/move-out and more.

With decades of trade show experience, GES Logistics understands your transportation needs. As the Official Services Provider for your show, we offer a variety of fully integrated services and competitive rates that include:

  • One-way or roundtrip shipping to and from the show floor.
  • Priority move-in/move-out.
  • Online tracking 24/7.
  • Show site GES support team.

Roundtrip domestic logistics for non-local shipments of 5,000 lbs or less is called Transportation Plus and also gets you:

  • 10% off material handling.
  • Free weight certificate.
  • No carrier wait time fees.
  • All GES tradeshow services within one invoice (No need to track invoicing from other carriers).

GES will not act as Importer of Record (IOR) or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight.