ASTRO Annual Meeting 2017

San Diego Convention Center, Halls B2 - G

Sunday, September 24 - Tuesday, September 26, 2017

The deadline to order for this Show has already expired

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Important Dates and Deadlines

Please take notice - In the event move in or move out is during overtime,
all applicable surcharges will apply.
Straight Time: Monday through Friday 8:00 AM to 4:30 PM.


Please Note: All exhibitors should refer to the Targeted Floor Plan before making move in arrangements. Certain booths may require a move in time outside the general move in hours listed above.
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Mon. Aug. 28, 2017Advance shipments may begin arriving at warehouse*: 8:00 AM
Mon. Aug. 28, 2017Discount Deadline Date for Orders Received with Payment 5:00 PM
Fri. Sep. 15, 2017Last day for Advance Shipments to arrive at Warehouse without surcharges* 2:30 PM
Exhibitor Move-in
Tue. Sep. 19, 20178:00 AM To 5:00 PMTargeted Move In. By appointment only.
Wed. Sep. 20, 20178:00 AM To 5:00 PMTargeted Move In. By appointment only.
Thu. Sep. 21, 20178:00 AM To 8:00 PMGeneral Installation
Fri. Sep. 22, 20178:00 AM To 8:00 PMGeneral Installation
Sat. Sep. 23, 20178:00 AM To 8:00 PMGeneral Installation
Please take notice - overtime begins at 4:30 PM, all applicable surcharges will apply.
PLEASE NOTE: ALL DISPLAY CRATES MUST BE REMOVED BY 1PM ON SATURDAY, 9/23.
Show Hours:
Sun. Sep. 24, 201710:00 AM To 5:00 PM
Mon. Sep. 25, 201710:00 AM To 5:00 PM
Tue. Sep. 26, 201710:00 AM To 5:00 PM
Exhibitor Move-out
Tue. Sep. 26, 20175:00 PM To 11:55 PMPlease note empty return time may take 6 to 8 hours.
Wed. Sep. 27, 20178:00 AM To 11:55 PM
Thu. Sep. 28, 20178:00 AM To 12:00 PMAll booths must be dismantled, packed and ready to ship by Thursday, September 28, 2017 at 12:00 PM.
Tue. Sep. 26, 2017Empty containers will be returned starting at 6:00 PM
Thu. Sep. 28, 2017Carriers MUST be checked in by 7:00 AM
Thu. Sep. 28, 2017All exhibitor materials MUST be removed by 12:00 PM

Please Note: All exhibitors should refer to the Targeted Floor Plan within this manual before making move in arrangements. Certain booths may require a move in time outside the general move in hours listed above.

GES is tasked with having the exhibit hall cleared at the above posted time. Given the amount of outbound shipments and the compressed time line, carriers are expected to wait their turn to load out. GES does not refuse or turn away carriers who arrive to pick-up exhibitor shipments. The wait time a carrier may have is dependent on many factors. It is the exhibitor's responsibility to discuss with their carrier if any waiting fees will be charged. Should your carrier charge waiting fees or if your carrier leaves before being loaded, GES will accept no responsibility.
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*All inbound carriers must check in by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.