Orthopaedic Trauma Association Annual Meeting

Phoenix Convention Center

Thursday, October 16 - Friday, October 17, 2025

Order GES Services by Wednesday, September 24 for Best Pricing

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What's Included in the Standard Booth

  • Booth Size: 10' x 10'
    8' High Blue Backwall Drape
    3' High Blue Side Drape

    Please Note: Facility is NOT Carpeted and Carpet is Mandatory.
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Important Dates and Deadlines

Please take notice - In the event move in or move out is during overtime, all applicable surcharges will apply. Straight Time: Monday through Friday 8:00 AM to 4:30 PM. Overtime: Monday through Friday before 8:00 AM and after 4:30 PM, and all day on weekends/holidays. Trucks signing in after 2:00 PM may be charged at the overtime rate.
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Wed. Sep. 10, 2025Advance shipments may begin arriving at warehouse*: 8:00 AM
Tue. Sep. 16, 2025Deadline Date for Exhibit Systems+ and Bundle+ Orders
Wed. Sep. 24, 2025Discount Deadline Date for Orders Received with Payment
Thu. Oct. 9, 2025Last day for Advance Shipments to arrive at Warehouse without surcharges* 2:30 PM
Tue. Oct. 14, 2025Direct Delivery to Show Site 12:00 PM To 4:30 PM
Wed. Oct. 15, 2025Direct Delivery to Show Site 8:00 AM To 4:30 PM
Exhibitor Move-in
Tue. Oct. 14, 20258:00 AM To 4:00 PM20' x 20' Booths and Larger ONLY
Wed. Oct. 15, 20258:00 AM To 4:00 PMAll Booth Sizes. **Booths MUST be set up by 7AM on Thursday
Show Hours:
Thu. Oct. 16, 202510:00 AM To 5:00 PM
Thu. Oct. 16, 20255:00 PM To 6:00 PMExhibitors Reception
Fri. Oct. 17, 20259:00 AM To 5:00 PM
Exhibitor Move-out
Fri. Oct. 17, 20255:00 PM To 11:00 PM
Sat. Oct. 18, 202510:00 AM To 2:00 PM
Fri. Oct. 17, 2025Empty containers will be returned starting at 5:00 PM
Sat. Oct. 18, 2025Carriers MUST be checked in by 10:00 AM
Sat. Oct. 18, 2025All exhibitor materials MUST be removed by 2:00 PM
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*All inbound carriers must check in by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

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