Americans with Disabilities

• All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA), and are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line, (800) 514-0301, and from the ADA Web site at http://www.justice.gov/crt/about/drs/

Announcements

• Announcements are only made for lost children. Lost and found is available at the Show Office. We encourage attendees, if separated from their group, to designate the Show Office as the location to meet.

Badge Access/Age Restrictions:

• All exhibitors must have their badges before they will be allowed onto the Show Floor. No one under the age of 18 will be allowed on the Show Floor during set up and break down hours.

Balloons

PERMITTED

• Helium balloons larger than 36 inches separate or tethered, are allowed in the exhibit halls.
• Helium balloon columns and arches are permitted in public space or meeting room areas as long as balloons are properly anchored.
• Large helium-filled balloons, such as advertising balloons, may be used only if they are securely anchored to the exhibit.
• Balloons must be removed from the property by the exhibitor or the company who provided them. Balloons must not be left for the service contractor, cleaning contractor or the LVCVA.

PROHIBITED

• Overnight storage of helium or compressed air cylinders in the building is prohibited.
• Helium balloons may not be used for handouts, however smaller air-filled balloons may be used for decoration and/or handouts.
• No helium balloons or blimps may be flown around the exhibit hall.
• Balloons may not be released out-of-doors due to airport flight patterns in the area.

(See also Fire Regulations - Compressed Gases)

Booth Activity/ Events, Meetings & Seminars

• Demonstrations are part of the exhibit program involving the interaction of exhibit personnel and their audience through corporate presentations, product demonstrations or sampling
• Booth activity, including sales presentations, product demonstrations, entertainment, celebrity appearances, etc., must be confined to within the exhibitor space contracted so as not to interfere with traffic flow in the aisles or encroach into neighboring exhibits. Sampling or demonstration tables must be placed at a minimum of 3ft (.914m) inside your booth. Exhibitors must contract sufficient space in order to comply with this rule
• Should spectators or samplers interfere with the normal traffic flow in the aisle or overflow into neighboring exhibits, Show Management will have no alternative but to request that the presentation be eliminated. Intent: The aisles are the property of the entire show and each exhibitor has the responsibility to assure proper flow of traffic through the entire show. Aisles must not be obstructed at any time
• All product demonstrations involving any moving and potentially hazardous machines, displays, or parts, must have hazard barriers to prevent accidental injury to spectators. Demonstrations must always be supervised by exhibitor personnel who can stop the demonstration in an emergency. All demonstrations involving potentially hazardous by-products, such as dust, fumes, sparks or flames, must be approved in writing by Show Management prior to the show. Demonstrations must be set back at least 3ft (.914m) from the aisles
• Company promotion and literature distribution by exhibitors must be done within their contracted exhibit space, with the exception of designated sponsorships and event marketing opportunities. The Las Vegas Convention Center prohibits any distribution of flyers in public areas. Violation of this policy can result in expulsion from future shows.

Carpet/Floor Covering Requirements

• All exhibit spaces must have carpet or floor covering. You may bring your own floor covering or order it through the official show decorator, GES. On Monday, June 1st, 2015 at 5:00 pm, all booths without floor covering will be carpeted by GES at the exhibitor’s expense. Refer to the Exhibitor Service Kit for floor covering information and order forms.

Character of Exhibits

• Management reserves the right to approve the character of the display and to prohibit any display which, because of noise or other objectionable features, detracts from the general character of the exposition. Exhibits must be in good taste as determined by Management.
• Management provides carpet for the aisles of the show to enhance the overall appearance of the show floor.
• It is the exhibitor’s responsibility to create an attractive display area. The exhibitor is required to provide carpet or some type of attractive floor covering to cover the entire area contracted.

Children

• Persons under 18 years of age will not be permitted in the exhibit area during installation and dismantling hours. During show hours, persons under 18 years of age must be accompanied at all times by a parent or guardian. No strollers/carriages are permitted on the show floor.

Competing Events

• Show Management reserves the right to control all suites and meeting rooms in the official hotels which are participating in housing for the event. No exhibitor will be allowed to have hospitality suites and/or meeting rooms during show hours or during a time that conflicts with official functions of the event and agrees not to host any event during the show or official functions. Marketing and sales activities are limited to the show floor during the event show hours.

Compressed Gases

• Except for equipment that uses LPG or natural gas as fuel, compressed gas cylinders, including LPG, and all flammable or combustible liquids are prohibited inside the building.

Dismantling

• Exhibitors will not be permitted to dismantle their exhibits or do any packing prior to 1:00 p.m. on Thursday, June 4th, 2015. This policy will be strictly enforced.

Federal Tax ID/International Shipments (Penton will not give out their tax ID)

• Please be advised that under no circumstances will Penton Media or GES provide their Federal Tax Identification numbers for international shipments entering the United States. It is the responsibility of the exhibitor to engage the services of a freight forwarding company/customs broker that can help facilitate the proper clearance of their exhibit material. This includes shipments entering the United States over the borders using the exhibitor’s company owned or privately owned vehicles.

For your convenience we have secured the services of GES Logistics to assist with clearance of goods through customs. For questions and assistance, please see the contact information below for Mike Kovac or Paula Lee:

Mike Kovac
Telephone Number: +1-949-305-8063
mkovac@ges.com

Paula Lee
Telephone Number: +1-909-612-7551
plee@ges.com

Fire Laws

• Please read and understand the Fire Regulations presented in this manual
• All materials used in exhibit construction, decoration or as a temporary cover must be certified flame retardant - a sample must be available for Fire Marshal testing.
• Crates, packing material, and boxes may not be stored in or behind exhibit booths.

Good Neighbor Policy/Noise & Sound Levels

• Floor Managers will be available on the show floor in case you have any immediate issues needing attention. Floor managers are there to supervise and coordinate various exhibitor, facility, and contractor interactions and to assist in a management capacity on the show floor as directed by WasteExpo Operations.
• All audio and video should be appropriate for a general audience. In the event of a complaint from any person on a booth’s content, Show Management will investigate and determine if the content is offensive or inappropriate. If content is determined to be offensive or inappropriate, the exhibitor must cease use of such content.
• Island Booth Exhibitors: In the spirit of neighborly cooperation, we ask you to avoid adding any unnecessary walls or drapes that may contribute to obstructed views of exhibitors that surround your booth. Feedback from our attendees indicates that this causes substantial frustration in their ability to navigate the show floor.
• Please take your exhibiting neighbors into consideration when positioning hanging signs and exhibit structures that could impede or obstruct lines of sight to them. Your thoughtful planning will make the show a better experience for yourself, attendees navigating around the halls, and other exhibitors.
• Sound and noise are permitted up to a maximum of 85 decibels. Show Management reserves the right to require any group whose noise levels disturb another group within the building to reduce their sound to a reasonable level that does not disturb any other group. If you feel that your event will have high noise levels at any time (including bands, loud music for dancing, shouting, singing, or other noise), please make arrangements with your Account Manager and Show Management to ensure that no other group will be in the vicinity of your Event.
• Show Management will intervene if necessary, and reserves the right to shut down exhibits deemed objectionable. Floor managers in each show location will walk through the exhibit areas monitoring the decibel level during show hours. Measurements will be taken at a distance no greater than 10’ from the offending display. After measuring a continuous decibel level of greater than 85 decibels, following a complaint being registered by a spectator, a neighboring exhibitor or personal observation by a roaming designate, the following procedures will be strictly enforced as follows: Violations of any of these regulations on the part of the exhibitor, his/her employees, or agents shall, at the option of Show Management, constitute cause for the termination of the exhibitor contract for exhibit space and could cause the exhibitor to be expelled from the show. In the event this action is taken, the exhibitor will forfeit all fees paid and incur all related costs.

Insurance/Liability

• Liability insurance, property insurance and worker's compensation must be taken out by each exhibitor at their own expense and must comply with state laws. Insurance can be obtained by exhibitors’ insurance companies. A rider on existing policies may be taken out providing complete protection for the period of the show, from move-in to move-out. If you need assistance acquiring insurance, Rain Protection is the official show insurance vendor.
• Show Management does not require the exhibitor to send a copy of their liability insurance to them. The exhibitor is, however, required to keep a copy of their liability insurance in their booth at all times. The exhibiting company should be listed as the Certificate Holder on the policy.*
• Additionally insured should include but not be limited to all vendors with which the exhibitor will be working—such as Penton Media/ GES, the Las Vegas Convention Center, Compusystems, etc.

*If an exhibitor is employing an Exhibitor Appointed Contractor (EAC), the exhibitor is required to submit a copy of the EAC’s liability insurance along with the EAC form to GES and name GES as the Certificate Holder.

Onsite Sales

• Penton Media has a long-standing policy prohibiting direct/retail selling on the show floor. Attendees are encouraged to place orders with exhibitors for products/services, and accept payment for those orders while on the show floor, but the product or service ordered/purchased must be delivered to the attendee after the close of the show.

Personnel

• Booth must be staffed throughout all show hours. All booth staff must be registered with an exhibitor badge.

Photography/Videography Restrictions

• Exhibitors are permitted to photograph and/or video their own booth. No other photography or videography is permitted.

Roaming Characters

• Roaming characters are not allowed to roam the show floor. They must stay within the exhibitor’s contracted booth space.

Security

• Show Management, the building operator, the service contractor (GES), and the security company (DTA Security Company) provide a measure of protection, such as providing perimeter security, but only you and your staff are responsible for your valuables. Some exhibitors hire designated booth guards to assist in this process.
• We have found that theft at trade shows is most likely to take place during the set-up and dismantling (move-in and move-out) of exhibits. You are responsible for the safety of your booth and all exhibit and personal items. If you would like to hire additional security, simply fill out the Booth Monitor Form and send it in to DTA Security.

In order to assure the best possible protection, we would like your cooperation working within the following guidelines to help safeguard your exhibit and your products.

• Don’t identify the product or manufacturer on the outside of cartons, crates, boxes, etc. Mark these numerically to indicate the total being shipped (1 of 6, 2 of 6, etc.)
• Stay with your exhibit until your empty cartons are delivered and your goods are packed, sealed and properly labeled
• Use “empty” containers for display purposes
• After show hours, cover your display and products
• Do not leave any items of value in your booth overnight. If you order them in advance, GES has security cages available for equipment and larger items. You will need to supply your own lock and key for security cages rented from GES
• Be sure you make all arrangements for your outbound shipping prior to leaving the Show Floor
• Be sure to turn in your Bill of Lading to the GES service desk beginning at 1:00 pm on Thursday, June 4th, 2015. Do not leave it in your booth with your freight
• Remove all old labels from inbound shipping and apply new labels for outbound shipping
• Booth dismantling begins at 1:00 pm on Thursday, June 4th, 2015. Show management will be monitoring the show floor reminding exhibitors of this policy. From the close of the show you may begin to pack up products within your exhibit space. Keep all aisles clear of crates, boxes and cartons until the carpeting has been rolled up in front of your booth

Suitcasing/Soliciting

• Only contracted exhibitors are permitted to promote their products, services, or company at WasteExpo. Unless a marketing opportunity has been contracted by the exhibitor, all company promotion and product sampling must occur within the contracted booth space. This includes, but is not limited to:
  • Approaching exhibitor booths to sell products
  • Leaving and/or distributing product information in public spaces and show floor aisles
• Exhibitors found violating this policy will be sent back to their booth space and materials left will be recycled. Attendees will be asked to leave the show and forfeit their badge. Any "suitcasers" should be reported to the Show Office. Repeated violations will be reported to Security.
• We make every effort to ensure you won’t be solicited at your booth. However, this does occur at trade shows. Should you be approached in your booth, kindly take down the name and company and provide the information to the Show Office or your Floor Manager.

Termination Rights

• Show management reserves the right to terminate at any time the privileges of any exhibitor to exhibit, if show management shall determine in its sole discretion that an exhibitor is otherwise conducting his/her exhibit in such a fashion that might reflect unfavorably upon WasteExpo. In the event of termination by show management, the exhibitor shall promptly remove all equipment and personnel from the exhibit area. No portion of payments paid or owed to WasteExpo on account of said exhibit shall be refundable.

Union Jurisdictions

• Please make sure you read and understand the Show Site Work Rules in the GES section of the manual. This outlines the union jurisdictions in the Las Vegas area.

Unoccupied Space

• Please refer to your sales contract.

Variances

• Any displays not conforming to the exhibit specifications outlined in the exhibit contract or booth guidelines must apply for written approval from Show Management by submitting the Height Variance Request form located in your exhibitor portal at www.wasteexpo.com. Non-conforming booth structures set-up without pre-approved variances may need to be modified or removed from the exhibit hall.

Vehicles on Show Floor

• Please refer to the Vehicle Placement Order Form in this Exhibitor Service Kit.

Waste Management

• Trash removal service is provided during show hours and immediately after daily show closing in the following areas: exhibit hall aisles (excluding exhibit booths), corridors, public space and areas used for meetings. Janitorial services are provided in restrooms throughout show hours.
• Exhibitors are responsible for cleaning their own booths (including but not limited to trash removal, porter service, and vacuuming) or ordering service through GES.