ASTRO Annual Meeting

McCormick Place West

Wednesday, September 15 - Friday, September 17, 2021

The deadline to order for this Show has already expired

What's Included in the Standard Booth

  • Standard Booth Package:
    Booth Size: 10' x 10'
    Backwall Drape: Silver / Blue / Blue / Blue / Silver
    Sidewall Drape: Silver
    Facility Carpet Color: No
    Aisle Carpet Color: Blue Jay
    (1) 11" x 17" Booth ID Sign

    Please Note: Booth carpet is mandatory.

    Booth carpet must extend to full perimeter of the exhibit booth. Any booth requiring fill-in carpeting will be charged based on time and materials.

Important Dates and Deadlines

Please Note: All exhibitors should refer to the Targeted Floor Plan before making move in arrangements. Certain booths may require a move in time outside the general move in hours listed above.

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Tue. Aug. 6, 2019Advance shipments may begin arriving at warehouse*: 8:00 AM
Tue. Aug. 13, 2019Discount Deadline Date for Orders Received with Payment
Wed. Sep. 4, 2019Last day for Advance Shipments to arrive at Warehouse without surcharges* 2:30 PM
Tue. Sep. 10, 2019Direct Delivery to Show Site 8:00 AM To 5:00 PMTargeted move in by appointment only.
Wed. Sep. 11, 2019Direct Delivery to Show Site 8:00 AM To 5:00 PMTargeted move in by appointment only.
Thu. Sep. 12, 2019Direct Delivery to Show Site 8:00 AM To 8:00 PMGeneral installation. (Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Fri. Sep. 13, 2019Direct Delivery to Show Site 8:00 AM To 8:00 PMGeneral installation. (Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Sat. Sep. 14, 2019Direct Delivery to Show Site 8:00 AM To 8:00 PMGeneral installation. (Please note: Entire day is on overtime, all applicable surcharges will apply.
Exhibitor Move-in
Tue. Sep. 10, 20198:00 AM To 5:00 PMTargeted move in by appointment only.
Wed. Sep. 11, 20198:00 AM To 5:00 PMTargeted move in by appointment only.
Thu. Sep. 12, 20198:00 AM To 8:00 PMGeneral installation. (Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Fri. Sep. 13, 20198:00 AM To 8:00 PMGeneral installation. (Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Sat. Sep. 14, 20198:00 AM To 8:00 PMGeneral installation. (Please note: Entire day is on overtime, all applicable surcharges will apply.
Show Hours:
Sun. Sep. 15, 201910:00 AM To 5:00 PMExhibit hall opens Sunday, 9/15.
Mon. Sep. 16, 201910:00 AM To 5:00 PM
Tue. Sep. 17, 201910:00 AM To 5:00 PMExhibit hall closes Tuesday, 9/17.
Exhibitor Move-out
Tue. Sep. 17, 20195:00 PM To 11:55 PM(Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Wed. Sep. 18, 20198:00 AM To 8:00 PM(Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Thu. Sep. 19, 20198:00 AM To 12:00 PM
Thu. Sep. 19, 2019Carriers MUST be checked in by 7:00 AM
Thu. Sep. 19, 2019 All exhibitor materials must be removed by: 12:00 PM

Please Note: All exhibitors should refer to the Targeted Floor Plan within this site before making move in arrangements. Certain booths may require a move in time outside the general move in hours listed above.

GES is tasked with having the exhibit hall cleared at the above posted time. Given the amount of outbound shipments and the compressed time line, carriers are expected to wait their turn to load out. GES does not refuse or turn away carriers who arrive to pick-up exhibitor shipments. The wait time a carrier may have is dependent on many factors. It is the exhibitor's responsibility to discuss with their carrier if any waiting fees will be charged. Should your carrier charge waiting fees or if your carrier leaves before being loaded, GES will accept no responsibility.

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*All inbound carriers must check in by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.