ASTRO Annual Meeting

McCormick Place West

Wednesday, September 15 - Friday, September 17, 2021

The deadline to order for this Show has already expired

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Quick Facts

× Payments at show site must be made via GES-accepted credit card, check, or wire transfer.
GES will not accept cash payments at show site.

What's Included in the Standard Booth

  • Standard Booth Package:
    Booth Size: 10' x 10'
    Backwall Drape: Silver / Blue / Blue / Blue / Silver
    Sidewall Drape: Silver
    Facility Carpet Color: No
    Aisle Carpet Color: Blue Jay
    (1) 11" x 17" Booth ID Sign

    Please Note: Booth carpet is mandatory.

    Booth carpet must extend to full perimeter of the exhibit booth. Any booth requiring fill-in carpeting will be charged based on time and materials.

Important Dates and Deadlines

Please Note: All exhibitors should refer to the Targeted Floor Plan before making move in arrangements. Certain booths may require a move in time outside the general move in hours listed above.

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Tue. Aug. 6, 2019Advance shipments may begin arriving at warehouse*: 8:00 AM
Tue. Aug. 13, 2019Discount Deadline Date for Orders Received with Payment
Wed. Sep. 4, 2019Last day for Advance Shipments to arrive at Warehouse without surcharges* 2:30 PM
Tue. Sep. 10, 2019Direct Delivery to Show Site 8:00 AM To 5:00 PMTargeted move in by appointment only.
Wed. Sep. 11, 2019Direct Delivery to Show Site 8:00 AM To 5:00 PMTargeted move in by appointment only.
Thu. Sep. 12, 2019Direct Delivery to Show Site 8:00 AM To 8:00 PMGeneral installation. (Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Fri. Sep. 13, 2019Direct Delivery to Show Site 8:00 AM To 8:00 PMGeneral installation. (Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Sat. Sep. 14, 2019Direct Delivery to Show Site 8:00 AM To 8:00 PMGeneral installation. (Please note: Entire day is on overtime, all applicable surcharges will apply.
Exhibitor Move-in
Tue. Sep. 10, 20198:00 AM To 5:00 PMTargeted move in by appointment only.
Wed. Sep. 11, 20198:00 AM To 5:00 PMTargeted move in by appointment only.
Thu. Sep. 12, 20198:00 AM To 8:00 PMGeneral installation. (Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Fri. Sep. 13, 20198:00 AM To 8:00 PMGeneral installation. (Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Sat. Sep. 14, 20198:00 AM To 8:00 PMGeneral installation. (Please note: Entire day is on overtime, all applicable surcharges will apply.
Show Hours:
Sun. Sep. 15, 201910:00 AM To 5:00 PMExhibit hall opens Sunday, 9/15.
Mon. Sep. 16, 201910:00 AM To 5:00 PM
Tue. Sep. 17, 201910:00 AM To 5:00 PMExhibit hall closes Tuesday, 9/17.
Exhibitor Move-out
Tue. Sep. 17, 20195:00 PM To 11:55 PM(Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Wed. Sep. 18, 20198:00 AM To 8:00 PM(Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Thu. Sep. 19, 20198:00 AM To 12:00 PM
Thu. Sep. 19, 2019Carriers MUST be checked in by 7:00 AM
Thu. Sep. 19, 2019 All exhibitor materials must be removed by: 12:00 PM

Please Note: All exhibitors should refer to the Targeted Floor Plan within this site before making move in arrangements. Certain booths may require a move in time outside the general move in hours listed above.

GES is tasked with having the exhibit hall cleared at the above posted time. Given the amount of outbound shipments and the compressed time line, carriers are expected to wait their turn to load out. GES does not refuse or turn away carriers who arrive to pick-up exhibitor shipments. The wait time a carrier may have is dependent on many factors. It is the exhibitor's responsibility to discuss with their carrier if any waiting fees will be charged. Should your carrier charge waiting fees or if your carrier leaves before being loaded, GES will accept no responsibility.

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*All inbound carriers must check in by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

Shipping Addresses

Advance Shipment to Warehouse
GES
ASTRO Annual Meeting
Exhibiting Company Name
Booth #
4108 W. 52nd Place
Chicago, IL  60632
United States of America
Shipments should arrive on or between business days: Friday, August 6, 2021
  • Friday, August 6, 2021 - Saturday, September 4, 2021

Warehouse receiving hours are:
  • Monday - Friday, 8:00 AM to 2:30 PM; Closed 11:30 AM to 12:30 PM & Holidays.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

Please Note: Shipments arriving before Friday, August 6, 2021 will incur a storage fee, and shipments arriving after Saturday, September 4, 2021 will incur a Late to Warehouse Fee.

Direct Shipment to Exhibit Site
GES
ASTRO Annual Meeting
Exhibiting Company Name
Booth #
McCormick Place West
2301 S Lake Shore Drive
Chicago, IL  60616-1490
United States of America
Shipments should arrive on:
Tuesday, September 10, 20198:00 AM To 5:00 PMTargeted move in by appointment only.
Wednesday, September 11, 20198:00 AM To 5:00 PMTargeted move in by appointment only.
Thursday, September 12, 20198:00 AM To 8:00 PMGeneral installation. (Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Friday, September 13, 20198:00 AM To 8:00 PMGeneral installation. (Please note: Overtime begins at 4:30pm, all applicable surcharges will apply.)
Saturday, September 14, 20198:00 AM To 8:00 PMGeneral installation. (Please note: Entire day is on overtime, all applicable surcharges will apply.

Please Note: Shipments not arriving on the above designated time frame, on a holiday, or on overtime will incur additional charges.

2900 S. Moe Drive
Marshaling Yard Site Address
GES
ASTRO Annual Meeting
Exhibiting Company Name
Booth #
2900 S. Moe Drive
Chicago, IL  60616
United States of America

Need more info on how to ship and where? Review Material Handling Information

GES Logistics

Shipping to the Show with GES Logistics - We Can Ship It For You

Let us handle all your shipping needs and enjoy priority move-in/move-out and more.

With decades of trade show experience, GES Logistics understands your transportation needs. As the Official Services Provider for your show, we offer a variety of fully integrated services and competitive rates that include:

  • One-way or roundtrip shipping to and from the show floor
  • Priority move-in/move-out
  • Online tracking 24/7
  • Show site GES support team
  • Consolidated invoice for shipping and material handling

Roundtrip domestic logistics for non-local shipments of 5,000 lbs or less is called Transportation Plus and also gets you:

  • 10% off material handling
  • Free weight certificate
  • No carrier wait time fees

GES will not act as Importer of Record (IOR) or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight.