Dear Exhibitors: The Fire Department wants to help you set up your exhibit in a safe manner. To avoid any last minute changes in your setup, we ask that you read the information below about the City's fire code as it pertains to your exhibit. Should questions arise after reviewing this material, or if your exhibit includes items that require special approval, please call Leonard Woolum, Fire Prevention Specialist, at 602.495.5774 in advance of exhibit move-in.

General Requirements:

1. The trade show/exhibit shall be set up as indicated on the approved plan(s).
2. Flame retardant treatment: All decorations, including but not limited to, drapes, signs, banners, acoustical materials, cotton, hay, paper, straw moss split bamboo, wood chips, and foamcore shall be rendered flame retardant. Oilcloth, tar paper, nylon, plastic cloth and certain other plastic materials cannot be made flame retardant and their use is prohibited. Vertical carpet is not allowed unless it is flame retardant. Proof of a satisfactory flame retardant treatment may include a field flame test or documentation.
3. Exit signs shall be visible from any location in the room. If not, temporary exit signs shall be posted.
4. Exit and aisles shall be clear of all obstructions. This includes charts, easels, trailer tongues, etc.
5. Aisles shall be a minimum of 10' wide in exhibit halls and a minimum of 8' wide in meeting rooms.
6. A 3' clearance shall be provided around fire hose cabinets, portable fire extinguishers and alarm boxes. Clear access shall be maintained to these units.
7. Combustible materials such as pamphlets or paper products shall be limited to a one (1) day supply and shall be maintained in an orderly fashion inside the booth. Any storage of combustible materials such as packing materials behind the booth is prohibited.
8. Combustible materials (i.e., crates and boxes) shall be stored outside the building in an approved area or in an approved storeroom.
9. Non-flammable compressed gas cylinders shall be properly secured to prevent tipping over.
10. Single station smoke detectors shall be provided in all enclosed exhibits exceeding 120 square feet with roofs (i.e., recreational vehicles, mobile homes, tents, etc.). Enclosed exhibits exceeding 300 square feet shall comply with additional requirements.
11. Booths which require 50' or more travel distance to reach an exit access aisle shall be provided with a minimum of two (2) exits remote from each other.

SPECIAL REQUIREMENTS:

1. VEHICLES: Vehicles are not allowed on this trade show floor.
2. COOKING AND WARMING DEVICES: Cooking and warming devices must be approved by the Fire Prevention Specialist. Sterno may be used for warming trays. Cooking devices shall be approved by a recognized testing laboratory (i.e., U.L., F.M.).
   1. Cooking and warming devices and heated products shall be isolated from the public by either placing the device(s) a minimum of 4' back from the front of the booth, or provide a plexiglass shield between the cooking or warming devices and heated products.
   2. Individual cooking or warming devices shall not exceed 288 square inches of surface area.
   3. The table surface holding the cooking or warming device(s) shall be of a non-combustible material.
   4. A minimum of 2' shall be maintained between cooking devices.
   5. Combustible materials shall be kept a minimum of 2' from any cooking or warming device.
   6. A 20-B:C extinguisher and metal lid for each device, or an approved automatic extinguishing system shall be provided within each booth utilizing cooking or warming devices.
      
      
3. PROHIBITIONS:
   1. Electrical code stipulations:
      ~ Three wire (ground) cords shall not be plugged into two wire extension cords.
      ~ Extension cords (sip cords) shall not run under carpets/rugs unless designed to, or authorized by the in-house electricians.
      ~ There shall be a three foot clearance from lights to any combustible material.
      ~ All electrical plugs, cords and equipment shall be free from defects.
      
      
   2. Hazardous materials are prohibited. These include:
      ~ Compressed flammable gases such as acetylene, hydrogen, propane and butane.
      ~ Flammable and combustible liquids such as gasoline, kerosene, cleaning solvents and other petroleum-based materials.
      (Also see Special Requirements, A. Vehicles.)
      ~ Hazardous chemicals such as pool chemicals, pesticides, corrosives, herbicides, poisons, etc.
      ~ Explosive materials. Small arms ammunition may be allowed under certain circumstances.
      
      
   3. Open Flame devices are prohibited. Exceptions include:
      ~ Cooking and/or warming devices in compliance with Item B. Cooking and Warming Devices.
      ~ Items reviewed and approved by the Fire Prevention Specialist, (i.e., candles).
      
      
   4. SPECIAL PERMITS: Permits are required for the following items:
      1. Tents 400 square feet or more and canopies 1200 square feet or more.
      2. Outdoor/indoor pyrotechnic events. Only a pyrotechnic operator with a valid City of Phoenix Certificate of Fitness Card is authorized to conduct a display.