FIRE MARSHAL REGULATIONS

General Facility

Exhibitors have a duty and are expected to comply with the following fire regulations. These rules are required by the Clark County Fire Department ("CCFD"). The exhibitor is required to maintain copies of permits and certificates on-site.

• All fire exits and the illuminated exit sign above each must be clearly visible. Exit doors, exit signs, fire alarm, fire hose cabinets and fire extinguisher locations cannot be concealed or obstructed.
• According to the Nevada Clean Indoor Act, there is no smoking or vaping (e-cigarettes), permitted in the facility with the exception of the main casino and designated guest rooms.
• Open flame devices of any kind are prohibited in all assembly areas, unless pre-approved by the CCFD.
• All CCFD paperwork, plans and permits must be on-site prior to the commencement of your program. The Fire Marshal will not have copies of your permits when doing walk throughs.
• The CCFD requires special permits for the following and it is your responsibility to obtain such permits, which may not be granted by the CCFD:
• Display/operation of any heater, barbecue, heat-producing device, open flame, candle, lamp, lantern, torch, etc.
• Flame effects
• Fireworks/Pyrotechnics
• Liquid or gas-fueled vehicles or equipment
• Hot Work Operations
• Fire systems for covered booths exceeding 1000 square feet.
• Display or operation of any electrical, mechanical or chemical devise that the fire department deems hazardous.
• Use or storage of flammable liquids, compressed gas or hazardous materials.
• Generators with fuel capacity of more than 60 gallons.
• Tents over 200 square feet and canopies over 400 square feet.

Cooking

• Temporary exhibition/display cooking is only permitted within the limitations given below. Production cooking operations require food preparation within permanent commercial cooking facilities with permanent commercial cooking ventilation.
• Cooking operations are permitted with the following limitations:
• All cooking appliances shall be listed or approved by a nationally recognized testing agency i.e. Underwriters Laboratories, Inc., Canadian Standards Association, American Gas Association, etc.
• All cooking equipment is to be operated according to the manufacturers' recommendations and operating instructions. Only devices approved for indoor use (UL Listing) will be permitted.
• All multiple-well cooking equipment using combustible oils or solids and cooking surfaces i.e. grills that exceed 288 square inches that produces grease laden vapors shall be provided with a fire extinguishing system installed according to NFPA17A and an exhaust duct system complying with the currently adopted Mechanical Code.
• All single-well cooking equipment (deep fat fryers), operations using combustible oils or solids shall meet all of the following criteria:
• Metal lids sized to cover the horizontal cooking surface are to be provided.
• The cooking surface is limited to 288 square inches (2 square feet).
• The equipment shall be placed on a noncombustible or limited combustible surface.
• Examples include concrete floors and Fire Resistance Treated (FRT) plywood. The noncombustible surface must extend three (3) feet in front of the fryer.
• The fryer is to be separated from all other equipment by a distance not less than 24 inches.
• Cooking displays must be separated from all other combustibles by a distance not less than 10 feet.
• The volume of cooking oil per appliance is not to exceed 3 gallons.
• The volume of cooking oil per booth is not to exceed 6 gallons.
• Deep fat fryers shall be electrically powered and have a shut-off switch.
• Other appliances for exhibition cooking shall also be limited to 288 square inches in area. Examples are induction cook tops, ranges, electric warmer, single burner ranges, multiple burner ranges.
• A minimum of one (1) Class-K fire extinguisher shall be provided within 30-feet of each deep-fat fryer and each grill or other appliance producing grease laden vapors.
• A minimum of one (1) Class 2A-30BC fire extinguisher shall be located within each booth with additional or other display cooking such as baking, sauté, braising, stir fry, convection cooking, warming of food, and other like applications.
• Solid fuels including charcoal and woods, i.e. hickory, mesquites are prohibited within exhibit halls.
• LP- gas used for displays and demonstrations is limited to cylinders not exceeding the nominal 5-pound size (12 lbs. water capacity), maximum 2 per booth. Additional cylinders must be located 20 feet apart. You will require a permit for using any amount of LP-gas or butane inside the building.

Production/AV

• Electrical panels must have thirty (30") inch clearances in front. All other electrical equipment (cords, plugs, etc.) must be in accordance with the International Fire Code and the National Electrical Code, as well as local codes.
• Any use of two wire extension cords is prohibited. Multiple outlets and electric cords must be grounded and must not exceed their listed amperage rating.
• All temporary electric wiring must be accessible and free from debris and storage materials.
• A certified fire watch is required the entire time special effects are utilized which require the Mandalay Bay Convention Center to manually control any sections of our fire safety system. Special effects would be, but are not limited to, fog machines, pyrotechnics and cooking. A schedule of the times that Mandalay Bay Convention Center is to manually control our fire safety system is required 30 days prior to the event.
• When pyrotechnic displays or flame effects/performers are in, on, or around our facility, you must obtain a permit from the CCFD.
• Upon receipt of the permit, a demonstration of the pyrotechnics must take place prior to the event in the presence of the CCFD, at the client's expense. When the Fire Marshal approves the display, no deviations are permissible. Please note that we cannot allow pyrotechnic displays outdoors if the wind speeds are 10mph or greater. Please submit your pyrotechnic plans to your CSM, 30 days prior to the event.
• Displays involving flammable or combustible liquids or materials and pyrotechnic displays must be demonstrated to the CCFD for issuance permit.
• Exit doors, exit signs, fire alarm, fire hose cabinets, strobes, and fire extinguisher locations may not be concealed or obstructed and must be maintained in proper working condition.
• Projection booths must be ventilated at the ceiling and provided with an approved smoke detector. Storage is not allowed in these areas.
• Backstage and rear screen projection guidelines:
• No storage boxes, musical cases, etc. may be stored in service hallways.
• Hiperthane cable protectors must be used to ramp all cable 1" in diameter or greater.
• Ramp all cable leaving a function room to an outside area.
• All wires less than 1" in diameter must be taped down with gaffer's tape.
• If exiting is covered by stage masking, there must be a clear path from masking to exit and illuminated exit sign located on masking.
• Any fire extinguishers or fire hose cabinets located backstage must be clear and easily accessible

Trade Show/Exhibits

• Storage of any kind behind back drapes, display walls or inside the display areas is not allowed. All cartons, crates, containers, packing materials etc., necessary for repackaging, must be marked with an "Empty" sticker. Only GES must remove the "empties" from the show floor.
• All packing containers, wrapping materials and display materials must be removed from behind booths and placed in storage.
• You are solely responsible for obtaining all necessary governmental approvals and associated costs of exhibit plans. A copy of the Fire Marshal approved floor plan must be submitted to your CSM prior to the show. You are responsible for submitting changes to the approved plan and obtaining approval by the Fire Marshal.
• If covered booths exceed 1,000 square feet, they need interior automatic sprinkler protection if they will be in place for more than seven show days or if they contain vehicles, open flame, or hot works. Provide a separate sprinkler installation permit application for covered that require fire sprinklers.
• Fire sprinkler systems must be installed by a Nevada state licensed fire sprinkler contractor.
• All manufactured homes must have two (2) means of egress.
• All multi-level booths must have two (2) remote means of egress if the upper level is greater than 300 square feet.
• All fully enclosed booths with enclosed rooms must have at least two (2) exits leading directly to the aisle. These booths must possess a smoke detector and fire extinguisher for each enclosed area. Doors must be unlocked during occupancy of the booth. The CCFD may require additional equipment.
• If any exhibiting booths have multiple levels or room(s) with enclosures, visible notification must appear on the stairway(s) or outside the room. This notice must state the maximum occupancy permissible or total weight load allowable on the second story at one time. If the second story occupancy level allows more than ten (10) people at one time, a second stairway must be present.
• All materials used in the construction of the booth and all decorative materials (drapery, table coverings, banners, foam board, signs, set pieces, etc. ) within exhibitor booths and those used for special events must be non-combustible or made flame retardant. Certificates of flame retardant treatment must be submitted to the CCFD along with samples of said materials prior to construction of booth. You must maintain copies of flame certificates on premises as the CCFD can require verification at any time. Utilizing cardboard boxes as parts of exhibits or displays is not permissible.
• Foam plastic elements greater than 1/4-inch thickness shall not be permitted. Fire resistant foam board signage, not greater than 1/2-inch thickness, is acceptable in exhibit booths.
• Booth construction shall be substantial and fixed in position in a specified area for the duration of the show.
• Aisles and exits as designated on approved show plans shall be kept clean, clear and free of obstructions. Easels, signs, etc. shall not be placed beyond the booth area into aisles. Exhibitors must keep their booths and displays within the designated perimeters. Any violators will be made to move their exhibits.
• Literature on display shall be limited to reasonable quantities. Reserved supplies shall be kept in closed containers and stored in a neat and compact manner.
• Show management shall assume responsibility for daily janitorial and rubbish pick up service, and shall advise exhibitors that booths shall be cleaned of combustible materials daily.
• Designated "No Freight" aisles are required. These aisles must be kept clear at all times during the move in and move out of trade shows.
• Compressed gas cylinders are prohibited unless prior approval is obtained from the Fire Marshal.
• Approved cylinders must be stored in an upright position. Helium canisters are permitted, but only in a secured, upright position. Helium canisters must be removed during non-show hours.
• A separate submittal for Hot Works Event Permit is required for exhibition welding, soldering, brazing and the like. Full scale oxy-acetylene welding will not be permitted. Please see the CCFD website for more information on Hot Work operations.
• Fire hose cabinets, fire extinguishers, strobes & any safety equipment may not be covered or obstructed in any way.
• Fire Strobes are located approximately 11' 6" up on each side of every column.
• Non-display vehicles cannot remain on the exhibit floor. Attendees will not have access until all non-display vehicles exit the show floor.
• The painting of signs, displays or other objects are strictly prohibited inside of the facility or on the grounds.

Clark County Fire Department

Floor Plans

In accordance with the Clark County Uniform Fire Code, all functions with attendance greater than 300 people require a Fire Marshal approved diagram on the premises for and during each event. Mandalay Bay is equipped with an AUTOCAD system for creating diagrams. We will be happy to work with you in creating and submitting diagrams for all meeting and food functions. We will require your information at least 30 days prior to your load-in. There is a minimum of a 5-day turnaround time for this service. For rooms of 300 people or more, we can also submit the diagram to the Fire Marshal on your behalf. A nominal charge will be assessed to the master account for drawing and/or submitting as well as the CCFD fees. See your CSM/CM for a price structure.

It is your responsibility to relay information regarding the Uniform Fire Code to exhibitors in your exhibit hall or display area. For information on specific regulations regarding diagrams, please contact the Clark County Fire Department

Fire Safety System Disablement

Anytime pyrotechnics or hazers are used, the Fire Safety System will have to be disabled or "put into test mode." This process will require several personnel to be dedicated to watching for potential fire or smoke in the area in which the Fire Safety System is disabled. In the case of Pyrotechnics/Flame Effects, a permit is required from the CCFD. Please submit your pyrotechnic/hazing schedules to your CSM, 30 days prior to your event.

During rehearsal and function time the cost is $30.00 per hour. Not knowing what type of hazers will set off the hotel Fire Safety System, any type of hazers used (chemical, water or oil based) will require that the Fire Safety System be disabled. **Prices are subject to change on show site requests.**

During rehearsal and actual function times is the cost is $30.00 per hour. The company providing the pyrotechnics must submit to the Mandalay Bay Convention Center and the Fire Marshal an insurance certificate indemnifying Clark County and Mandalay Bay Convention Center, its parent companies and affiliates. Pyrotechnics will not be allowed without submission of this certificate. The Fire Marshal must be called in for a full test of the pyrotechnics prior to the actual event. **Prices are subject to change on show site requests.**

Please note: we cannot allow pyrotechnic displays outdoors if the wind speeds are 10mph or greater.

Pyrotechnics Guidelines

The parking policies are as follows:

• Any vehicle parking in a red zone or in any zone labeled "No Parking" will be towed at the owner's expense without notice.
• Privately owned vehicles (POV) will be allowed limited time to load and unload in designated areas as long as there is someone with the vehicle at all times.
• Should you require overnight parking for any large vehicles, please consult your CSM.
• Parking of vehicles in the exhibit halls is not permissible due to fire regulations.
• Handicap parking spaces are available on site at the Mandalay Bay Convention Center within close proximity to the facility.

Vehicles on Premise

To apply for a vehicle display permit you will need to submit: (2) copies of a completed application (You will check the box labeled Liquid or Gas-Fueled Vehicles or Equip in Assembly Area (FLQT) , (3) copies of the floor plans, and a check (made out to CCFD). You will need to write the statements from the vehicle display guideline on your floor plans (i.e.: Battery will be disconnected, etc. ...) As long as the vehicles are located within the same assembly area, you can apply for (1) vehicle permit for an infinite number of vehicles. If the vehicles are located within different assembly area, you will have to apply for a separate vehicle display permit for each one.

Below is a listing of the guidelines. For more detailed information and instructions on submittals, please follow the links below.

Automobiles or other fuel powered vehicles of any nature must adhere to the following guidelines:

• Fuel in the tank shall not exceed 1/4 of the tank capacity or 5 gallons, whichever is less.
• Vehicles shall not be fueled or refueled within the building
• At least one battery cable shall be removed from the battery used to start the vehicle engine and the disconnected battery cable shall be taped. Batteries used to powerauxiliary equipment shall be permitted to be kept in service.
• Fuel tank openings shall be sealed to prevent the escape of vapors.
• Ignition keys removed
• Propane tanks to be removed
• Visqueen or other protective covering approved by the Mandalay Bay Convention Center placed underneath vehicle
• A minimum 42-inch wide access aisle or clear space shall be maintained around all sides of the displayed vehicle. Where multiple vehicles are displayed, a minimum 42" aisle shall be provided between vehicles. Vehicles shall not obstruct the clear width required for any portion of the means of egress.
• Vehicles shall not exhibit any leaks of fluids.
• Displayed vehicle may only be moved during exhibit hours as allowed by the permit conditions established during the plan review.

Exhibitor/Show Management is responsible for obtaining all CCFD permits. CCFD reserves the right to alter the above requirements without prior notice.

Vehicle Permit Guidelines

CCFD Permits