Booth Regulations and Hanging Signs

Required, but not included: carpeting or floor covering. Any booth without floor covering by 9:00 pm on Tuesday, March 17, 2015 will automatically have carpet installed by GES at the exhibitor’s expense.

In-line Booth – Description: In-line booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. They are also called "Linear" Booths. i.e. (10’ x 10’). A Corner Booth is an In-line booth exposed on two sides (all other guidelines for In-line booths apply).

In-line Booth - Depth & Height: All exhibit and display fixtures, products and signs within 10 linear feet of an adjoining exhibit must be arranged not to obstruct sight lines of neighboring exhibits:

• Front of booth (within 5'0" (1.52m) of aisle line)
  Maximum 4ft (1.22m) height from middle of booth to aisle
  
  
• Rear of booth (maximum of 5ft (1.52m) from the back drape). This applies to 10' x 10' from middle of booth to back of booth. Maximum 8'3" (2.5m) height


• Exception: Perimeter wall booths maximum 12'(3.66m) high from the middle of the booth to the back drape. See Perimeter Booth Guidelines below.

Any exhibits not in compliance with these guidelines will be asked to move or remove their offending display.

In-line Booth - Use of Space: Regardless of the number of In-Line booths utilized, e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m by 9.14m), 10ft by 40ft (3.05m by 12.19m), display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. When three or more in-line booths are used in combination as a single exhibit space, the 4ft (1.22m) height limitation is applied only to that portion of exhibit space which is within 10ft (3.05m) of an adjoining booth.

If a portion of an exhibit booth extends over 8ft 3in (2.5m) high, the exhibit booth background will detract from the overall impact of the exhibit directly behind that booth regardless of how the rear of the offending exhibit is finished.

It is our goal to provide each booth full visibility from the aisles. If an exhibitor’s booth interferes with this sightline, the offending portion of the exhibit will be removed at the expense of the exhibitor.

Inline Booth - Construction: Space dimensions shown on the floor plan are from center line of booth equipment, such as side rails and/or back drape. Exhibit structures must be constructed to allow sufficient tolerance on each side for this equipment and for utility service at the rear of the booth.

Canopy / Ceilings / Perimeter Wall

Canopy & Ceilings – Description: Exhibitors are prohibited from installing roofed or multi-story exhibit booths (double-deck) without advance written approval from Show Management and the Las Vegas Convention and Visitors Authority (LVCVA). Please see the Regulations and Guidelines section of the exhibitor service kit.

Canopy & Ceiling – Definition: An exhibit component supported over an exhibitor’s space for decorative purposes only.

Pop-up tents are not allowed in in-line booth spaces.

Canopy & Ceiling Depth & Height: Canopies may extend out to the aisle line and up to the booth line on either side of an exhibitor’s space providing that the support structures (poles) do not exceed 3 in (7.62cm) in width when placed within 10 linear feet (3.05m) of an adjoining exhibit and not confined to that area of the exhibitor's space which is at least 5ft (1.52m) from the aisle line.

Canopies, false ceilings and umbrellas will be permitted to a height that corresponds to the height regulation for the appropriate exhibit configuration of which they are a part. (For example, canopies cannot exceed 8ft 3in (2.5m) in height if they are within an in-line booth configuration.) The canopy or false ceiling will not exceed 1ft (30cm) in depth and cannot be used for identification or display purposes.

Intent: Exhibitors adjoining exhibits with canopies are entitled to the same reasonable sight line from the aisle as they would expect if they were adjacent to an exhibitor with a standard booth.

Exhibitors requiring canopies or false ceilings to create the desired exhibit environment within their booth space should be allowed to do so as long as the canopy and its support structure does not violate the intent of the height or depth regulation.

Exhibitors are cautioned when installing a display with a ceiling or canopy to check with the Las Vegas Convention and Visitors Authority to insure that their display meets with the necessary fire safety precautions involving smoke alarms, fire extinguishers, sprinkler systems, etc. All canopies, false ceilings and roofs must be approved by the LVCVA and Show Management. Please submit your request to Show Management by February 19, 2015 using the Booth Guidelines: Approval Request Form located in your online exhibitor profile. You must login to gain access to this form. You must also submit your plans to the LVCVA by emailing boothplans@lvcva.com.

It is our goal to provide each booth full visibility from the aisles. If an exhibitor’s booth interferes with this sightline, the offending portion of the exhibit will be removed.

Perimeter Wall Booth - Description: In-line (Linear) booths that back to an outside wall of the exhibit facility rather than to another exhibit (10' x 10').

Perimeter Wall Booth - Depth & Height: All exhibit and display fixtures, products and signs within 10 linear feet of an adjoining exhibit must be arranged not to obstruct sight lines of neighboring exhibits:

• Maximum 4'0" (1.22m) height from middle of booth to the aisle
  Maximum 12'0" (3.66m) height from middle of booth to back drape

Any exhibits not in compliance with these guidelines will be asked to move or remove their offending display.

Perimeter Wall Booth - Use of Space: Regardless of the number of In-Line booths utilized, e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m by 9.14m), 10ft by 40ft (3.05m by 12.19m), display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. When three or more in-line booths are used in combination as a single exhibit space, the 4ft (1.22m) height limitation is applied only to that portion of exhibit space which is within 10ft (3.05m) of an adjoining booth.

Intent: Because the outer perimeter booths are not backed up against another exhibitor’s booth, display back walls and material over 8ft 3in (2.5m) will not interfere with or distract from any other exhibit booth. It is our goal to provide each booth full visibility from the aisles. If an exhibitor’s booth interferes with this sightline, the offending portion of the exhibit will be removed.

Perimeter Wall Booth - Booth Construction: Space dimensions shown on floor plan are from center line of booth equipment, such as side rails and/or back drape. Exhibit structures must be constructed to allow sufficient tolerance on each side for this equipment and for utility service at rear of booth.

Design your booth so that it can be used either at the 8ft 3in (2.44m) height or the 12ft (3.66m) height, so that it will not have to be reconstructed if a 12ft (3.66m) perimeter-wall space is not available at a future show.

End-cap Peninsula Booth – Description: An End-cap Peninsula Booth is 20ft by 20ft (6.10m by 6.10m) and backs up to inline booths. When a Peninsula Booth backs up to two Linear Booths, the back wall is restricted to four feet (4’) high within five feet (5’) of each aisle, permitting adequate line of sight for the adjoining Linear Booths. Sixteen feet (16’) is the maximum height allowance, including signage for the center portion of the back wall. The back wall of your booth must be finished on the back side facing other booths, but may not have any decoration. The center portion of the structure may extend from the back of the booth to the aisle.

End-Cap Peninsula Booth – Depth & Height: Sixteen feet (16’) is the maximum height allowance, including signage for the center portion of the back wall (where ceiling heights permit). End-cap Peninsula Booths are permitted to have a hanging sign. Hanging signs are only allowed in the front 10' of your booth. Please refer to the hanging signs section of the service kit for specific guidelines and information. All hanging sign requests must be submitted to Show Management by February 19, 2015 for approval. Please submit your request using the Booth Guidelines: Approval Request Form located in your online exhibitor profile. You must login to gain access to this form.

*Any portion of the exhibit bordering another exhibitor’s booth must have the back side of that portion finished and must not carry identification signs or other copy that would detract from the adjoining exhibit.

Peninsula Booth – Description: Exhibit with two or more standard units (10’ x 10’) with aisles on three sides. Peninsula booths back up to another Peninsula Booth. The two Peninsula Booths share a common back wall drape, 8ft 3in (2.5m) high.

Peninsula Booth – Depth & Height: Submit a drawing of your booth, including signage, to the Expo Production Department for approval. Please submit your request to Show Management by February 19, 2015 using the Booth Guidelines: Approval Request Form located in your online exhibitor profile. You must login to gain access to this form.

Booth Structure may not exceed 16'0". Exhibit fixtures, components and identification signs will be permitted to a maximum height of 20ft (6.10m) (where ceiling heights permit). Please refer to the hanging signs section of the service kit for specific guidelines and information. All hanging sign requests must be submitted to Show Management for approval. Please submit your request to show management by February 19, 2015 using the Booth Guidelines: Approval Request Form located in your onlined exhibitor profile. You must login to gain access to this form.

*Any portion of the exhibit bordering another exhibitor’s booth must have the back side of that portion finished and must not carry identification signs or other copy that would detract from the adjoining exhibit.

Island Booth – Description: Any size booth with aisles on all four sides.

• Island booths do not include any drapery or ID signage. Drapery or signage can be ordered at an additional cost from GES. For more information, Contact Us.

Exhibitors are prohibited from installing roofed or multi-story exhibit booths (double-deck) without advance written approval from Show Management and the LVCVA. Submit your request for approval by. Please submit your request to Show Management by February 19, 2015 using the Booth Guidelines: Approval Request Form located in your online exhibitor profile. You must login to gain access to this form. You must also email your plans to the LVCVA boothplans@lvcva.com.

Island Booth - Depth & Height: Because an Island Booth is automatically separated by the width of an aisle from all neighboring exhibits, full use of the floor plan is permitted.

Submit a drawing of your booth, including signage, to the Expo Production Department for approval. Submit your request for approval. Please submit your request to Show Management by February 19, 2015 using the Booth Guidelines: Approval Request Form located in your online exhibitor profile. You must login to gain access to this form.

Booth Structure may not exceed 16’0”. Exhibit fixtures, components and identification signs will be permitted to a maximum height of 20ft (6.10m) (where ceiling heights permit).

Intent: When an Island Booth exceeds 8ft 3in (2.5m), it does not interfere with other exhibitors because it does not back up against another exhibitor's back wall. The extra height is often required in an island booth exhibit to permit the open walk-through approach normally used in this type of location.

The 20ft (6.10m) height limitation has been set to avoid undue competition between exhibitors to see who can go the highest or be seen from the farthest away, with each negating the other’s efforts. The 16'0" high exhibit will fit into most exposition centers, thus permitting each exhibitor to get the maximum use of his or her exhibit.

Island Booth – Construction: All multi-story exhibits, regardless of whether people will occupy the upper area or not, and all exhibit fixtures and components exceeding 16ft (4.88m) in height, must have drawings available for inspection by exposition management, the installation and dismantling contractor, the exhibitor and governmental authority during the time the component is being erected, exhibited and dismantled at the show site. Drawings must include a signature or stamp of a reviewing structural engineer indicating that the structure design is properly engineered for its proposed use, and a signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawings. Signs must also be posted indicating the maximum number of people the structure will accommodate.

Each enclosed or covered area must be protected by an audible smoke detector. This includes storage closets built into the exhibit. Each enclosed or covered area must display a charged and approved fire extinguisher. The enclosed structure must have a sprinkler system installed in order to pass LVCVA Inspection.

Intent: Exhibitors in the vicinity of island exhibits are entitled to the same reasonable safety precautions they would expect if they were adjacent to a standard in-line booth.

Multi-Story Booth – Construction: Exhibit booths that are multi-story or contain covered assembly areas, such as conference areas or theaters are permitted. These exhibits may not be installed without approval and permit processing. This type of booth requires a separately approved floor plan by Show Management and the LVCVA, and documentation of load capabilities for the second level must be provided. The LVCVA has the authority to stop work and prohibit occupancy of booths that are not in compliance. Each enclosed or covered area must be protected by an audible smoke detector. This includes storage closets built into the exhibit. Please refer to the regulations and guidelines tab for LVCVA Multi-Story Booth construction rules and guidelines.

• Exhibits may not be installed without approval and permit processing. The LVCVA has the authority to stop work and prohibit occupancy of booths that are not in compliance.
  
  
• Show Management must be notified by February 19, 2015 using the Booth Guidelines: Approval Request Form located in your online exhibitor profile. You must login to gain access to this form.

Multi-Story Booth - Structural Integrity: All multi-story exhibits, regardless of whether people will occupy the upper area or not, and all exhibit fixtures and components exceeding 20ft (6.10m) in height, must have drawings available for inspection by exposition management, the installation and dismantling contractor, the exhibitor and governmental authority during the time the component is being erected, exhibited and dismantled at show site. Drawings must include a signature or stamp of a reviewing structural engineer indicating that the signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawings.

Booth Block – Description: Six or more in-line booths with an aisle in between. Booth blocks are permitted to carpet the entire contracted space, including the aisle. The aisle cannot be obstructed. Aisle Use: Exhibitors purchasing a booth block are permitted to carpet the aisle with their own logo carpeting. Aisles must remain clear to allow for traffic flow.

Booth Block - Depth & Height: All exhibit and display fixtures, products, signs within 10 linear feet of an adjoining exhibit must be arranged not to obstruct sight lines of neighboring exhibits and adhere to the following height limitations:

• Front of booth (within 5'0" (1.52m) of aisle line)
  Maximum 4'0" (1.22m) height
  
  
• Rear of booth (minimum of 5'0" (1.52m) from aisle line to back drape)
  Maximum 8'3" (2.5m) height

Any exhibits not in compliance with these guidelines will be asked to move or remove their offending display.

All booth blocks are required to submit a drawing of your booth layout, including signage, to show management for approval. Please submit your request to Show Management by February 19, 2015 using the Booth Guidelines: Approval Request Form located in your online exhibitor profile. You must login to gain access to this form.

Booth Block - Use of Space: Regardless of the number of in-line booths utilized, e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m by 9.14m), 10ft by 40ft (3.05m by 12.19m), display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. When three or more in-line booths are used in combination as a single exhibit space, the 4ft (1.22m) height limitation is applied only to that portion of exhibit space which is within 10ft (3.05m) of an adjoining booth.

If a portion of an exhibit booth extends over 8ft 3 in (2.5m) high, the exhibit booth background will detract from the overall impact of the exhibit directly behind that booth regardless of how the rear of the offending exhibit is finished.

Hanging Signs

Regulations: Hanging signs will be permitted in Booth Blocks, Island Booths, Peninsula Booths, and Endcap Peninsula booths only. Hanging signs are not permitted over in-line booths. All hanging signs must be submitted to Show Management for approval. Please submit any design renderings, pictures and/or structural plans with your request by February 19, 2015 using the Booth Guidelines: Approval Request Form located in your online exhibitor profile. You must login to gain access to this form.

Definition: An exhibit component suspended above or displayed on an exhibit for the purpose of displaying graphics or identification.

Height: Hanging identification signs and graphics will be permitted to a maximum height of 20ft (6.10m) (where ceiling heights allow), provided written approval is received from Show Management. All hanging signs must be submitted to Show Management for approval. Please submit any design renderings, pictures and/or structural plans with your request by February 19, 2015 using the Booth Guidelines: Approval Request Form located in your online exhibitor profile. You must login to gain access to this form.

Size: Hanging signs and graphics will be permitted to a total length on each side of the exhibitor’s space that does not exceed 50% of the corresponding dimension of the booth.

Intent: Hanging signs are part of the overall exhibit presentation and, therefore, must be treated as a component of the total exhibit configuration. All signs, whether suspended or attached to the exhibit fixture, will be permitted to a maximum height that corresponds to the appropriate exhibit configuration.

*Hanging signs must be set back 10 feet from adjacent booths.

*Approval from Show Management confirms compliance with show rules and regulations. Please contact GES to order rigging and confirm ability to be hung in the convention center.