Conference of the Parties (COP15) to the United Nations Convention on Biological Diversity (CBD)

Palais des congrès de Montréal, 220 A&B

Wednesday, December 7 - Monday, December 19, 2022

The deadline to order for this Show has already expired

Show Home

Material Handling


Let GES do the heavy lifting


PLEASE NOTE: GES has been appointed by Show Management to exclusively perform Material Handling Services at the expense of the exhibitor (Closed dock). Please notify your official carrier and exhibit house. If you would like to send material for your booth to the Conference, please ship your material to the GES advance warehouse and hire GES material handling service.

Exhibitors are required to use GES to perform this service which includes:
  • Storage for up to 30 days in the Advance Warehouse
  • Receipt, documentation and inspection of your shipment(s) upon arrival
  • Delivery of shipment(s) from the warehouse to show site
  • First-priority unloading status during move-in
  • Unloading of shipment(s) at the show site dock & delivery to your booth
  • Removal of containers labeled "empty" from booth to the storage area
  • Storage of empty containers during the event
  • Return of empty containers to booth after show close
  • Movement of outbound shipment(s) from your booth to the loading dock
  • Reload of shipment(s) from dock onto your carrier

    • Advance Warehouse Service does not include the return of your shipments to the warehouse at the end of the show. Your carrier must pick-up at the show site loading dock. Exhibitors selecting non-official carriers will need to make their own arrangements for pickup.

    Estimating Material Handling Charges
    As the exclusive Material Handling contractor, GES is required to perform this service. Material Handling Service is charged per hundred weight (CWT) with a 200lbs. minimum at the expense of the exhibitor. Please prepay all shipping charges. GES Canada Ltd. cannot accept or be responsible for collect shipments. Crated and uncrated shipments must be separated and clearly identified on your bill of lading.

    All shipments must be accompanied by a Certified Weight Ticket. If no Certified Weight Ticket is available, GES will weigh your shipment(s) and special handling charges will apply. Special Handling rates will also apply to all loose, stacked and/or uncrated shipments.

  • Special Handling - Defined as shipments that are loaded by cubic space and/or packed in such a manner as to require special handling, such as ground loading, side door loading, constricted space loading, and designated piece loading or stacked shipments. Also included are mixed shipments and shipments without proper delivery receipts.
  • Late Surcharges - A surcharge may apply if advance freight is received after the published deadline date for shipments to arrive at the warehouse.
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Machinery, Labour and Equipment

Please note that labour and equipment for uncrating, unskidding, positioning, leveling, dismantling, recrating, and reskidding machinery and/or equipment must be ordered separately. Place your order for this using through In-Booth Forklift and Labour page. If your material requires specialized rigging equipment, please notify us promptly so that we can make arrangements. When possible, supply your own rigging equipment with shipments and pre-rig your material.


Terms & Conditions
  • Pricing is listed in Canadian dollars (CAD).
  • 100% Refund Guarantee: Customer may cancel any orders for GES products and services made under GES Standard Terms and Conditions for any reason, provided written notice of cancellation is received by GES no less than seven (7) days prior to the first day of Move-In. If Customer has made any payment to GES for the orders, GES will refund 100% of such payment less the portion of such payment for services already performed by GES such as, but not limited to, custom cut carpet, special furniture, material handling, rigging, labor, electrical services or graphics.
  • A credit card is mandatory to order this service. Orders will not be processed until payment has been received.
  • We understand that your calculation is only an estimate. Invoicing will be done from the actual weight. Adjustments will be made accordingly.
  • Collect shipments will not be accepted.
  • GES is not responsible for concealed damage, damage to loose or inadequately packed shipments or loss of merchandise after delivery to booth.
  • It is the exhibitor's responsibility to secure and maintain loss & damage insurance coverage for their exhibit
  • Late Surcharges ‐ A surcharge may apply if advance freight is received after the published deadline date for shipments to arrive at the warehouse.
  • GES reserves the right to change labourers and/or rates as shifts change.
  • Gratuities, in any form, are prohibited.
  • All claims or discrepancies must be settled at the GES Service Centre prior to show closing.
  • GES Limits of Liability & Responsibility apply to this service.