AUSA Assn of the US Army ILW LANPAC Symposium & Exposition

Sheraton Waikiki

Tuesday, May 23 - Thursday, May 25, 2017

The deadline to order for this Show has already expired

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Important Freight Guidelines for Hawaii


Important Freight Guidelines for
AUSA Assn of the US Army ILW LANPAC Symposium & Exposition

  1. GES California warehouse: Your shipments for Hawaii should be received at the GES warehouse in Cypress, California for round trip Ocean Shipping for First Hawaiian International Auto Show as follows:
    • Beginning: Monday, Monday, April 10, 2017
    • No later than: Monday, May 8, 2017

  2. Shipments received at the GES warehouse in Cypress, California include the following:
    • Receiving and storage for up to 30 days prior to shipping to Hawaii
    • Loading into ocean containers and shipping to Honolulu including all ocean carrier fuel surcharges
    • Receiving and unloading at the wharfs in Honolulu, including all wharf fees
    • Delivery to the Hawaii Facility and placement in your booth
    • Storage of empty containers and return of containers to your booth
    • Reloading onto containers and return shipping to the Cypress, California warehouse
    • Boxes or envelopes received under 200 lbs will be charged minimum weight

    DO NOT SEND FROZEN OR REFRIGERATED FOODS TO THE CYPRESS WAREHOUSE

    NOTE: GES Logistics can provide complete door to door shipping, eliminating your having to make arrangements for a carrier to pick up your materials in California. Contact GES Logistics at 1.888.454.4437 for information regarding your shipments to/ from the GES California warehouse.

    Oversized freight crates higher than 8 feet will be laid on their side due to container size restrictions. GES will not be liable for any damage to booth properties due to this situation. Please contact JoAnne Zuganelis at 562.356.3756 for quote on oversized freight.

  3. Direct to Hawaii Makepono Street Warehouse: Your shipments of Exhibit Property or Dry Goods for Hawaii should be received at the Hawaii Makepono Street warehouse in Honolulu,HI as follows.
    • Beginning: Wednesday, April 19, 2017
    • No later than: Thursday, May 17, 2017

  4. Direct to Hawaii warehouse includes:
    • Receiving freight from delivering carrier
    • Loading on transport, delivery to convention site and placement in your booth
    • Storage of empty container/return at show close
    • Loading out from show site on your designated carrier

    NOTE: UPS and FedEx overnight shipments require two days to be received from the mainland in Hawaii. You must specify Saturday delivery and should receive a confirmation number to insure Saturday delivery.

  5. Dismantling and Move Out Schedule:

    6. Thursday, May 25, 2017 12:00 PM - 7:00 PM
    Return of empty crates and containers:

    GES Bill of Lading (BOL) forms must be turned in at least one hour before move out ends on Sunday, March 26, 2017. If you have shipped directly to Hawaii Convention Center, your selected carrier must check in at least one hour before the ending time for load out on Sunday, March 26, 2017.

    NOTE: Prior to your departure, you must confirm that all proper paperwork for your return shipment has been completed and turned in at the GES Servicenter. A GES Material Handling Form (MHF) can be obtained on site.

    If you have shipped inbound through the GES California warehouse, you do NOT need to make any direct arrangements for ocean transport back to the GES warehouse in California. You simply indicate on your Material Handling Form (MHF) that you are ocean shipping back through GES and include the FINAL destination of your shipment on the Mainland. Final disposition of your shipment will be made from the GES warehouse in Cypress, California. If you are using a carrier other than GES Logistics for the return from the GES California warehouse, you must indicate the carrier name that will be picking up. (see pick up schedule below)

  6. Disposition from the GES Cypress, California warehouse:
    • If you have selected GES Logistics as your carrier, you need to make no further arrangements for disposition of your freight from the Cypress, California warehouse to the final destination on the mainland. Once the ocean containers are unloaded, GES Logistics will automatically load and dispatch your freight to its final destination.
    • If you have selected a different carrier, you must designate that carrier on your Outbound Material Handling form. They must be instructed to pick up the shipment from the Cypress warehouse from April 14, 2017 - April 20, 2017, between the hours of 8:00 AM - 2:30 PM. After this date, GES will automatically ship your materials to their final destination via an available carrier. GES will not be liable for any additional costs incurred if your designated carrier fails to pick up by 2:30 PM on April 20, 2016.

  7. Avoid Unnecessary Costs:
    • Don't miss deadlines. Ship directly to the GES Cypress, California warehouse by Monday, February 27, 2017.
    • Complete all necessary paperwork at show site. GES representatives are available to assist you. Don't leave without knowing the proper disposition of your freight. Re-routing as a result of incorrect or no paperwork is an unnecessary and costly expense.
    • Your Responsibility: If you have opted to ship directly to Hawaii warehouse, do not leave until you have confirmed your carrier's pick up schedule.
    • If you are using a carrier on the mainland other than GES Logistics, follow up to make sure they are scheduled to pick up your shipment by the above deadline date.

    To discuss your various shipping options, contact GES Logistics at 1.888.454.4437